[VPAAEtal] FERPA Regulations

[Academic Affairs]

University Faculty,

As we prepare for finals week and final grading processes, please keep in mind FERPA regulations regarding the sharing of confidential and non-directory information. I have attached a FERPA pamphlet and summarized the FERPA regulations below.
See the below bullet points for more information regarding FERPA guidelines:


·          Do not include the CWID in the subject line of an email message; however, the CWID may be shown in the body of the email message and in any attached documents. In no case should the students’ full Social Security Number be provided.


·         Do not include the CWID on documents mailed by surface mail where the CWID is visible on the outer document or in a window envelope.


·         Do not display student scores or grades publicly in association with the student name, CWID, social security number, or other personal identifier. Scores or grades may be posted using a code known only to you and the student.


·         Do not put papers or lab reports containing student names and grades in publicly accessible places. Students may not have access to the scores or grades of others in the class.


·         Do not share student educational record information with other faculty or staff members of the University unless their official responsibilities provide for a legitimate educational interest.


·         Do not ask for the CWID on any document that will be viewed by anyone other than a University employee with an educational need to know. Examples: On exams, homework assignments and attendance rosters ­ if other students may view these documents. On questionnaires, surveys and other documents soliciting additional personal information. On checks payable to the University or to the student. On non­academic documents or an appointment sign-­in sheet.


·         You may not release personal information such as ID number, grades, or GPA via phone, fax, or email as it is impossible to verify identity through those means.


If you have any additional questions or concerns, you can visit the following link: http://www.tamuc.edu/admissions/oneStopShop/registrar/fERPPA/default.aspx
 or please feel free to contact our office.

Thanks,
Andrea Potter | Coordinator of Enrollment Services
Office of the Registrar
Andrea.Potter at tamuc.edu<mailto:Andrea.Potter at tamuc.edu>

Mail: P.O. Box 3011 | Commerce, TX 75429
Ship: 2600 South Neal Street | Commerce, TX 75428
Tel: 903.886.5070 | Fax: 903.886.5187 | www.tamuc.edu<http://www.tamuc.edu/>

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