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<p class="MsoNormal">University Faculty,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As we prepare for finals week and final grading processes, please keep in mind FERPA regulations regarding the sharing of confidential and non-directory information. I have attached a FERPA pamphlet and summarized the FERPA regulations
below.<o:p></o:p></p>
<p class="MsoNormal">See the below bullet points for more information regarding FERPA guidelines:
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]> Do not include the CWID in the subject line of an email message; however, the CWID may be shown in the body of the email message and in any attached documents. In no case should the students’ full Social Security Number be provided.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Do not include the CWID on documents mailed by surface mail where the CWID is visible on the outer document or in a window envelope.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Do not display student scores or grades publicly in association with the student name, CWID, social security number, or other personal identifier. Scores or grades may be posted using a code known only to you and the student.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Do not put papers or lab reports containing student names and grades in publicly accessible places. Students may not have access to the scores or grades of others in the class.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Do not share student educational record information with other faculty or staff members of the University unless their official responsibilities provide for a legitimate educational interest.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Do not ask for the CWID on any document that will be viewed by anyone other than a University employee with an educational need to know. Examples: On exams, homework assignments and attendance rosters if other students may view
these documents. On questionnaires, surveys and other documents soliciting additional personal information. On checks payable to the University or to the student. On nonacademic documents or an appointment sign-in sheet.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>You may not release personal information such as ID number, grades, or GPA via phone, fax, or email as it is impossible to verify identity through those means.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have any additional questions or concerns, you can visit the following link:
<a href="http://www.tamuc.edu/admissions/oneStopShop/registrar/fERPPA/default.aspx">
http://www.tamuc.edu/admissions/oneStopShop/registrar/fERPPA/default.aspx</a> <o:p>
</o:p></p>
<p class="MsoNormal"> or please feel free to contact our office. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks, <o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">Andrea Potter | Coordinator of Enrollment Services</span></b><span style="font-size:10.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#1F497D">Office of the Registrar</span><span style="font-size:12.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial","sans-serif""><a href="mailto:Andrea.Potter@tamuc.edu"><span style="color:blue">Andrea.Potter@tamuc.edu</span></a>
<u><span style="color:blue"><o:p></o:p></span></u></span></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#1F497D">Mail: P.O. Box 3011 | Commerce, TX 75429<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#1F497D">Ship: 2600 South Neal Street | Commerce, TX 75428</span><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#1F497D">Tel: 903.886.5070 | Fax: 903.886.5187 |
</span><a href="http://www.tamuc.edu/"><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:blue">www.tamuc.edu</span></a><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:#1F497D"> </span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><a href="http://www.tamuc.edu/admissions/oneStopShop/weCare.aspx" title="We Care Survey"><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#003E80;text-decoration:none"><img border="0" width="197" height="211" id="Picture_x0020_3" src="cid:image001.jpg@01D13342.E18653B0" alt="Description: WeCare_2c"></span></b></a><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#003E80"><o:p></o:p></span></b></p>
<p class="MsoNormal"><a href="http://www.tamuc.edu/"><b><span style="font-size:10.0pt;font-family:"Trajan Pro";color:#003E80;text-decoration:none">TEXAS A&M UNIVERSITY-COMMERCE</span></b></a><b><span style="font-size:10.0pt;font-family:"Trajan Pro";color:#003E80"> </span></b><b><span style="font-size:10.0pt;color:#1F497D"><o:p></o:p></span></b></p>
<p class="MsoNormal"><a href="https://www.facebook.com/tamuc"><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#003E80">Facebook</span></b></a><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#003E80"> |
</span></b><a href="https://twitter.com/tamuc_news"><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#003E80">Twitter</span></b></a><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#003E80"> |
</span></b><a href="http://sites.tamuc.edu/news/"><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#003E80">Blog</span></b></a><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#003E80"> |
</span></b><a href="http://instagram.com/tamuc"><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#003E80">Instagram</span></b></a><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#003E80"> |
</span></b><a href="http://www.youtube.com/lionsmedia"><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#003E80">YouTube</span></b></a><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#003E80"> <o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#003E80"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="color:#1F497D">Please take a minute to complete our </span></i></b><a href="http://www.tamuc.edu/admissions/oneStopShop/weCare.aspx"><b><i><span style="color:blue">We Care</span></i></b></a><b><i><span style="color:#1F497D"> survey
online and let us know how we are doing!</span></i></b><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#003E80"><o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
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