[TACRAO] Listserv Blocking Access to Grades in SIS

Mildred Slaughter Mildred.Slaughter at tamuk.edu
Thu Nov 5 10:46:13 CST 2020


Good Morning,

TAMUK process is similar to Rice University for Items 1-3 below.  (The timeframe is about 2 weeks for course/instructor evaluations.)  However, students can see their grades in Blackboard before posted to SIS and we do not block Degree Works.

Millie

Millie Slaughter, Registrar
Office of the Registrar
Texas A&M University-Kingsville
Kingsville, TX  78363
PH:  361-593-2811
FAX: 361-593-2195
registrar at tamuk.edu

From: tacrao-bounces at tamuc.edu <tacrao-bounces at tamuc.edu> On Behalf Of Justin Schilke
Sent: Thursday, November 5, 2020 10:26 AM
To: tacrao at tamuc.edu
Subject: Re: [TACRAO] Listserv Blocking Access to Grades in SIS

We restrict access to grades (via a hold) while our course/instructor evaluations are in progress. The basic process looks like:

1.       Course/instructor evaluation period opens

2.       Students are restricted from seeing grades until

a.       All evaluations are completed by the student or

b.       The course/instructor evaluation period ends.

3.       Once the evaluation period ends, the student can see all grades for their courses, even if they did not submit the evaluations.

We also restrict access to Degree Works while that hold is on so that students cannot see their grades through Degree Works.

We do this so that the student's grades don't come into a positive/negative evaluation. (Most courses use Canvas though, so students should be familiar with their grade before it ends up in the SIS, so I'm unsure how effective our practice is. It does, however, push response rates for the evaluations into the 90% area though.)

Although we've never had this, if we were to get a request to view records under FERPA, our evaluation period is shorter than 45 days, so it would be open in time for the FERPA access requirement.

-------------------------------------------------
Justin Schilke
Senior Associate Registrar
Office of the Registrar / Rice University
ph: 713-348-3157 / fax: 713-348-5921
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From: tacrao-bounces at tamuc.edu<mailto:tacrao-bounces at tamuc.edu> <tacrao-bounces at tamuc.edu<mailto:tacrao-bounces at tamuc.edu>> On Behalf Of Lynda Langham
Sent: Thursday, November 5, 2020 10:19 AM
To: tacrao at tamuc.edu<mailto:tacrao at tamuc.edu>
Subject: Re: [TACRAO] Listserv Blocking Access to Grades in SIS

I wouldn't think they could be blocked, because they are part of the students' academic records, and FERPA requires us to provide them with copies of their records upon request. You could delay access, I guess, but ultimately would have to provide them to the students.

Lynda Langham | Registrar
Office of the Registrar
Stephen F. Austin State University
P.O. Box 13050, SFA Station | Nacogdoches, TX  75962
P: 936.468.2120 | F: 936.468.7638 | llangham at sfasu.edu<mailto:llangham at sfasu.edu>

The views and opinions expressed in this message are my own and do not necessarily reflect the views
and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas.

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From: tacrao-bounces at tamuc.edu<mailto:tacrao-bounces at tamuc.edu> <tacrao-bounces at tamuc.edu<mailto:tacrao-bounces at tamuc.edu>> On Behalf Of Troy G. White
Sent: Thursday, November 05, 2020 10:09 AM
To: tacrao at tamuc.edu<mailto:tacrao at tamuc.edu>
Subject: [TACRAO] Listserv Blocking Access to Grades in SIS

Good morning, friends,

Does anyone block access to grades for certain holds? I know we block registration and transcripts, but have never blocked access to grades. Is that something you can do? Should do? My understanding is grade access is not something we can block, but that may be a philosophical view versus a policy or legal view.

Thoughts?

Troy

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Troy G. White, M.Ed.
University Registrar
East Texas Baptist University
903.923.2060 | tgwhite at etbu.edu<mailto:tgwhite at etbu.edu>
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