[TACRAO] Listserv Blocking Access to Grades in SIS

Justin Schilke jschilke at rice.edu
Thu Nov 5 10:25:43 CST 2020

We restrict access to grades (via a hold) while our course/instructor
evaluations are in progress. The basic process looks like:

1.       Course/instructor evaluation period opens

2.       Students are restricted from seeing grades until

a.       All evaluations are completed by the student or

b.       The course/instructor evaluation period ends.

3.       Once the evaluation period ends, the student can see all grades for
their courses, even if they did not submit the evaluations.


We also restrict access to Degree Works while that hold is on so that
students cannot see their grades through Degree Works.


We do this so that the student's grades don't come into a positive/negative
evaluation. (Most courses use Canvas though, so students should be familiar
with their grade before it ends up in the SIS, so I'm unsure how effective
our practice is. It does, however, push response rates for the evaluations
into the 90% area though.)


Although we've never had this, if we were to get a request to view records
under FERPA, our evaluation period is shorter than 45 days, so it would be
open in time for the FERPA access requirement.



Justin Schilke

Senior Associate Registrar

Office of the Registrar / Rice University

ph: 713-348-3157 / fax: 713-348-5921

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From: tacrao-bounces at tamuc.edu <tacrao-bounces at tamuc.edu> On Behalf Of Lynda
Sent: Thursday, November 5, 2020 10:19 AM
To: tacrao at tamuc.edu
Subject: Re: [TACRAO] Listserv Blocking Access to Grades in SIS


I wouldn't think they could be blocked, because they are part of the
students' academic records, and FERPA requires us to provide them with
copies of their records upon request. You could delay access, I guess, but
ultimately would have to provide them to the students.


Lynda Langham | Registrar

Office of the Registrar

Stephen F. Austin State University

P.O. Box 13050, SFA Station | Nacogdoches, TX  75962

P: 936.468.2120 | F: 936.468.7638 |  <mailto:llangham at sfasu.edu>
llangham at sfasu.edu 


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From: tacrao-bounces at tamuc.edu <mailto:tacrao-bounces at tamuc.edu>
<tacrao-bounces at tamuc.edu <mailto:tacrao-bounces at tamuc.edu> > On Behalf Of
Troy G. White
Sent: Thursday, November 05, 2020 10:09 AM
To: tacrao at tamuc.edu <mailto:tacrao at tamuc.edu> 
Subject: [TACRAO] Listserv Blocking Access to Grades in SIS


Good morning, friends,


Does anyone block access to grades for certain holds? I know we block
registration and transcripts, but have never blocked access to grades. Is
that something you can do? Should do? My understanding is grade access is
not something we can block, but that may be a philosophical view versus a
policy or legal view.





	Troy G. White, M.Ed.

University Registrar

East Texas Baptist University

903.923.2060 |  <mailto:tgwhite at etbu.edu> tgwhite at etbu.edu 

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