[TACRAO] Listserv Official Transcripts: PDF's from 3rd party

Donna Morris dmorris at wtc.edu
Fri Nov 8 15:33:28 CST 2019


Ditto at WTC

Donna Morris
Registrar
Western Texas College
6200 College
Snyder, TX 79549
(325)574-7914
Fax:  (866)264-6976

On 11/8/2019 3:32 PM, Gray, Sheila wrote:
>
> Good afternoon!
>
> Responses from Texas Tech below…..
>
> Sheila
>
> *From:* tacrao-bounces at tamuc.edu <tacrao-bounces at tamuc.edu> *On Behalf 
> Of *Martinez, Jerry
> *Sent:* Friday, November 8, 2019 10:23 AM
> *To:* tacrao at tamuc.edu
> *Subject:* [TACRAO] Listserv Official Transcripts: PDF's from 3rd party
>
> Happy Friday!
>
> I’m looking for some quick feedback as I explore streamlining some 
> operations.
>
> While some of these questions may seem obvious, please indulge me.
>
> ·Do you accept the 3^rd party PDF sent with link/password, to your 
> institution as official (/to clear admissions/transcript 
> evaluate/registration/)?*Yes, we do!*
>
>   * Do you ‘move’ that PDF into your imaging system without printing
>     it, then scanning it?*No, we must print these and then scan them
>     into the student’s file as a paper document, otherwise other
>     departments are unable to view the document, including us once the
>     security certificate on it expires.*
>
>           + Once scanned, do other departments have access to view
>             (for advising, etc.)?*Yes, since it was scanned as a paper
>             document.*
>
> ·Do you print it for any reason? If so, is it still treated as 
> ‘official’ for *internal *purposes?*Yes and yes*
>
>   * General Imaging question: Do you shred documents shortly after
>     being imaged?*We hold paper documents for one year and then shred
>     them.*
>
> Thanks!
>
> Jerry
>
> **
>
> **
>
> **
>
> *Jerry Martinez* | Director of Admissions and Registrar | Brazosport 
> College
>
> Phone: 979.230.3221 | Fax 979.230.3376 | Email 
> jerry.martinez at brazosport.edu <mailto:jerry.martinez at brazosport.edu>
>
> 500 College Drive | Lake Jackson, TX 77566
>
> cid:image003.jpg at 01D57846.0D2F38A0
>
>
> _______________________________________________
> TACRAO mailing list
> TACRAO at tamuc.edu
> http://mailman.tamuc.edu/mailman/listinfo/tacrao

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