[TACRAO] Listserv Official Transcripts: PDF's from 3rd party

Garrick, Connie Connie.S.Garrick at lonestar.edu
Mon Nov 11 10:02:44 CST 2019

Same for us.

Connie Garrick
Executive Director Records & Enrollment Services/Registrar
Office of Student Success & Completion
20515 SH 249  UP1104
Houston, Texas 77070
O: 281.290.2923
F: 281.290.2978

[LSC Records and Enrollment Services Secondary Logo-Horizontal-540_BOLD]

From: tacrao-bounces at tamuc.edu <tacrao-bounces at tamuc.edu> On Behalf Of Donna Morris
Sent: Friday, November 8, 2019 3:33 PM
To: tacrao at tamuc.edu
Subject: Re: [TACRAO] Listserv Official Transcripts: PDF's from 3rd party

CAUTION: This email originated from outside of Lone Star College. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Ditto at WTC

Donna Morris


Western Texas College

6200 College

Snyder, TX 79549


Fax:  (866)264-6976
On 11/8/2019 3:32 PM, Gray, Sheila wrote:
Good afternoon!

Responses from Texas Tech below.....


From: tacrao-bounces at tamuc.edu<mailto:tacrao-bounces at tamuc.edu> <tacrao-bounces at tamuc.edu><mailto:tacrao-bounces at tamuc.edu> On Behalf Of Martinez, Jerry
Sent: Friday, November 8, 2019 10:23 AM
To: tacrao at tamuc.edu<mailto:tacrao at tamuc.edu>
Subject: [TACRAO] Listserv Official Transcripts: PDF's from 3rd party

Happy Friday!

I'm looking for some quick feedback as I explore streamlining some operations.

While some of these questions may seem obvious, please indulge me.

  *   Do you accept the 3rd party PDF sent with link/password, to your institution as official (to clear admissions/transcript evaluate/registration)? Yes, we do!

  *   Do you 'move' that PDF into your imaging system without printing it, then scanning it? No, we must print these and then scan them into the student's file as a paper document, otherwise other departments are unable to view the document, including us once the security certificate on it expires.

        *   Once scanned, do other departments have access to view (for advising, etc.)? Yes, since it was scanned as a paper document.

  *   Do you print it for any reason? If so, is it still treated as 'official' for internal purposes? Yes and yes

  *   General Imaging question: Do you shred documents shortly after being imaged? We hold paper documents for one year and then shred them.



Jerry Martinez | Director of Admissions and Registrar | Brazosport College
Phone: 979.230.3221 | Fax 979.230.3376 | Email jerry.martinez at brazosport.edu<mailto:jerry.martinez at brazosport.edu>
500 College Drive | Lake Jackson, TX 77566
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