[TACRAO] Listserv Right to Inspect Records under FERPA

Justin Schilke jschilke at rice.edu
Tue Jun 14 13:26:38 CDT 2016

 <http://ga.rice.edu/Home.aspx?id=116> http://ga.rice.edu/Home.aspx?id=116 


Inspect and review records:  A student should make written request to any
offices that maintain student education records, identifying the record(s)
the student wishes to inspect. Though not exhaustive, as a guide for
students, this is a list of offices that maintain student education records:
Office of the Registrar, Office of the Dean of Undergraduates, Office of
Graduate and Postdoctoral Studies, Office of Student Judicial Programs,
Office of Admissions, Office of Financial Aid, Center for Career
Development, Office of Student Activities, Office of Academic Advising,
Office of International Students and Scholars, Cashier's Office, and
departmental offices. The appropriate Rice official will make arrangements
for access and notify the student of the time and place where the records
may be inspected. If the records are not maintained by the Rice official to
whom the request is submitted, that Rice official will advise the student of
the correct official to whom the request should be addressed. 


Amendment of records:  Any questions, problems, or written requests for
amendment of records should be submitted to the Office of the Registrar. A
student requesting to amend a record should clearly identify the part of the
record the student wants changed and specify why it should be changed. If
Rice decides not to amend the record as requested, Rice will notify the
student in writing of the decision and of the student's right to a hearing
regarding the request for amendment. Additional information regarding the
hearing procedures will be provided to the student when the student is
notified of the right to a hearing. 



Justin Schilke

Associate Registrar

Office of the Registrar / Rice University

ph: 713-348-3157 / fax: 713-348-5921

 <http://registrar.rice.edu/> http://registrar.rice.edu/


Information contained in this message may be confidential and privileged and
protected by the Family Educational Rights and Privacy Act of 1974 (FERPA).
If so, this information is being shared with the addressee(s) because of a
legitimate educational interest.  Any re-disclosure must be done in
accordance with FERPA.  If you are not the intended recipient, you are
hereby notified that any disclosure, copying, distribution or other use of
the contents of this message is prohibited.  If you have received this
message in error, please notify me at the contact information above.


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From: tacrao-bounces at tamuc.edu [mailto:tacrao-bounces at tamuc.edu] On Behalf
Of Henry, Debbie
Sent: Tuesday, June 14, 2016 1:17 PM
To: 'tacrao at tamuc.edu'
Subject: [TACRAO] Listserv Right to Inspect Records under FERPA


Good Morning TACRAOans,


Our General Counsel has asked me to survey the TACRAO community to see what
other schools' policies are related to complying with students requests to
inspect educational records. The information that we have online doesn't
indicate whether the records can be mailed or must be inspected in person.
Therein lies the issue; we've received a request from an out-of-state 3rd
party requesting on the former student's behalf. I'm not inclined to grant
the request.


If you would be so kind as to send me a link to your policy/procedure I'd be
most appreciative.



UH catalog language:

Procedure to Inspect Education Records

A student has the right to inspect his or her educational records and to
challenge the contents. To review records, a student must make a request in
writing to the Custodian of those records. (See
rnto=search#Custodians_of_Records> Custodians of Records below.) The written
request must identify as precisely as possible the record or records he or
she wishes to inspect.



Debbie A. Henry

University Registrar


Office of the University Registrar (OUR)

         OUR Team is focused on yOUR Success!
5000 Gulf Fwy, Bldg 2, Houston, Texas 77204-2027

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Description: New Picture dahermann at uh.edu 


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