[TACRAO] Listserv Diploma Mailing

Wortham, Trudy C. WorthamT at uhv.edu
Tue Jul 7 10:26:29 CDT 2015

Here are the responses for University of Houston-Victoria:

1)      Diplomas are mailed in a flat envelope.  Estimated postage is about $3.25 each.

2)      No tracking at this time due to additional cost.  Since we print diplomas in-house it is not difficult to reprint, but sometimes we do wonder if they really didn't receive the diploma or just trying to get out of paying the $30 for a duplicate copy.  If others have some type of innovative tracking system I would be interested in the information.

3)      We contact the student to notify them of the returned diploma to get an updated address.

Trudy Wortham, M.Ed.
University of Houston-Victoria
3007 N. Ben Wilson
Victoria, TX  77901
(361) 570-4121
Fax: (361) 580-5545


From: tacrao-bounces at tamuc.edu [mailto:tacrao-bounces at tamuc.edu] On Behalf Of Gilford, Lakeidra
Sent: Tuesday, July 07, 2015 9:16 AM
To: 'tacrao at tamuc.edu'
Subject: [TACRAO] Listserv Diploma Mailing

Good afternoon morning,

The University of Houston-Downtown is looking for economical options in mailing our diplomas. With the rise of US postage, we are considering a cost effective alternative in doing so. We'd like to get feedback on how other colleges/universities are handling diplomas, especially those in Texas.

I would like to know the following:

1) What type of distribution if mailed (flat envelope or tube) and est. postage cost per item?
2) Do you have tracking on your diplomas, i.e. signature confirmation or other tracking? If not, why?
3) How do you handle returned diplomas?

Thanks for all your continued support.

LaKeidra N. Gilford, M.B.A
Coordinator of Degree Audit and Graduation
P 713-223-7917
F 713-223-7438

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