[VPAAEtal] Final Grades Due- May Mini 2022

Wed Jun 1 15:31:31 CDT 2022

**IMPORTANT information, about the grading due date, grade meanings, grading methods, and troubleshooting solutions, is listed below.**

Greetings!

Administrative Associates, please forward this email to the faculty in your departments.

May Mini 2022 final grading worksheets are available and will be due Monday, June 6, 2022, by 5 p.m..

Any grades not submitted on time will require the submission of a Petition for Grade Change form<https://dms.tamuc.edu/Forms/GradeChangePetition> for each student, in order to post the grades. Approval from Instructor, Department Head, and Dean are required. Class rosters (with final grades) that are attached to multiple Petition for Grade Change forms will NOT be accepted; a completed form is required for EACH STUDENT.

Instructions for entering final grades (two methods):

**Please provide the last date of attendance/participation for all students with the grade of 'F'. If the student has never attended/participated, please input zero (0) hours into the Hours Attended column and 05/16/2022 (1st class day (for 3week classes)) as the last date of attendance. Please NOTE: This date MUST fall within the scheduled start and end dates.
** If you are unable to submit this date, due to an error message, please submit all grades except the F grades. After you submit grades, send me the list of remaining students, who earned F grades, with their last date of attendance and your course CRN. I will enter the F grades and dates manually.

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If you are assigning Incomplete (X) grades:
§  The grade of "X" must be submitted into grading worksheets. The incomplete grade of "I" is for Thesis and Dissertation ONLY.
§  You must also submit a Plan for Completion of X form to your Department Head and Dean. This form is located in your Department.
If you are teaching Thesis and/or Dissertation courses:

§  Doctoral students in 718 should be assigned a grade of 'I' or 'U'.  'I' is for making progress in their dissertation during that term and 'U' is for unsatisfactory progress in their dissertation during that term.

§  Masters students in 518 should be assigned the grade of 'I'.

1.    Traditional Method:
§  Log into myLEO
§  Select: Faculty Resources tab
§  Select: Faculty Final Grades
§  Select: Term
§  Select: Course
§  Select: Submit
§  Input letter grade under "Grade"
§  Select: Submit

2.    New Method (for D2L Gradebook users):
§  Export final grades from your LMS gradebook directly into the Banner Student Information system.  Please consult the instructions below:

§  Export Grades to BANNER<http://www.tamuc.edu/facultyStaffServices/academictechnology/_documents/d2l/Export%20Grades%20from%20myLeo%20Online%20To%20SIS-Summer2021-FINAL.pdf>

§  Export Grades Video Demonstration<https://youtu.be/x7BQshwAIBs>

§  D2L Export Grades Tips<https://tamuc.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=239c741e-06ef-4edc-bc66-ad1300f8456e>

§  Please note that "F" grades require listing a last date of participation/attendance on the grades export screen.

§  Always verify the grades have transferred by checking worksheet in Banner.
§  If you should have any questions or concerns regarding the new method of grading, please contact Online at tamuc.edu<mailto:Online at tamuc.edu> for assistance.

Troubleshooting:

1.    'Last date of attendance' dates MUST fall within the semester dates. Final grades WILL NOT submit successfully if the last date of attendance proceeds or extends the scheduled semester dates.

2.    The date format is sensitive when entering the last date of attendance. Dates should be entered as: 'MM/DD/YYYY'.

§  Error message will read 'You entered the date in an invalid format.' if entered incorrectly.

3.    If you receive a 'Session Timeout' or com.ellucian.sso.exception.ApplicationException: UDC Id not available error message:

§  You will need to clear the cache and cookies for your web browser. The link below has the instructions on how to clear the cache and cookies of the most common web browsers used. Please note that if the browser allows for time range selection, All Time needs to be selected.
How to Clear Cache and Cookies- https://www.pcmag.com/how-to/how-to-cl...<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.pcmag.com_how-2Dto_how-2Dto-2Dclear-2Dyour-2Dcache-2Don-2Dany-2Dbrowser&d=DwMGaQ&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=qzKFyTV1AdXXMNEkBP9FqTKMsohjqY7bxw3kaRet8rY&m=1oMTL9AMMSHA4V8Qaw7r2ChYt2jF9BC0xJbcAUYC7Jk&s=30k6FHU5G6_XUy455aoNG_cyjRc8may9vI9xbmXyVjQ&e=>

§  If you continue to have trouble with these messages, please contact the IT office at 903-468-6000 for assistance.

Please note, the prompt submission of grades is imperative for staff to complete their end of term processes.
There are several processes affected by final grades for each semester. Some of these are:

  *   Financial aid eligibility determination
  *   Graduation check out
  *   Academic action assessments
  *   Student registration in future terms
  *   Final transcript calculations for our students
  *   Academic appeals for future semesters
None of these can be done without all grades for individual students.

Also, when completing the grading process, please be aware of FERPA regulations and guidelines, which can be found at the following address:  http://www.tamuc.edu/admissions/registrar/documents/Ferpafacultystaff.pdf Grading information is considered non-directory and cannot be shared openly amongst a class or department. We appreciate your attention in this matter.

If you have any additional questions, please feel free to contact me for assistance.

Thank you,

Breanna Ashmore

Coordinator of Enrollment Services

Registrar's Office<http://www.tamuc.edu/admissions/registrar/>  |  The Welcome Center

P: 903.886.5070  |  F: 903.886.5187

Mail: P.O. Box 3011, Commerce, TX 75429

Ship: 2600 S Neal Street, Commerce, TX 75428
Email: regofc at tamuc.edu<mailto:regofc at tamuc.edu>

[TAMUC logo]<https://www.tamuc.edu/>

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