[VPAAEtal] Final Grades Due- Multiple Terms

[Academic Affairs]

Happy Wednesday!

Administrative Associates, please forward this email to any Adjuncts who do not have the main faculty e-mail address.

Just a friendly reminder that final grades, for the following terms, will be due January 14, 2019:

** All instructors with sub-terms that end after the 2019 Winter Mini semester, marked in RED, must submit a Petition for Grade Change form (only Instructor's signature is needed) for each student at the end of the sub-term, or as students complete the courses. If a letter grade is not submitted for students who complete courses early, by the time grading worksheets close, the Registrar's Office will input 'IP' grades in place of  letter grades. The reason for this is to insure that all student Academic Transcripts reflect classes that are still in progress at the end of the 2019 Winter Mini  semester.


§  2019 Winter Mini Full Term - December 17, 2018 - January 10, 2019

§  2018 Spring Sub-term X - January 16, 2018 - January 10, 2019

§  2019 Winter Mini Sub-term L - January 2, 2019 - February 6, 2019

§  2019 Winter Mini Sub-term M - December 17, 2018 - December 13, 2019

§  2019 Winter Mini Sub-term O - January 3, 2019 - December 13, 2019

Grading worksheets will remain available until January 14, 2019 at 5:00 p.m.

***Any grades not submitted on time will require the submission of a Petition for Grade Change form for each student, in order to post the grades. Signatures from Instructor, Department Head, and Dean are required. Class rosters (with final grades) that are attached to multiple Petition for Grade Change forms will NOT be accepted; a completed form is required for EACH STUDENT.

Instructions for entering final grades:

  *   Log into myLEO
  *   Select: Faculty Resources tab
  *   Select: Faculty Final Grades
  *   Select: Term
  *   Select: Course
  *   Select: Submit
  *   Input letter grade under "Grade"
  *   Select: Submit

If you receive this error message: com.ellucian.sso.exception.ApplicationException: UDC Id not available Please contact the IT office at 903-468-6000 for assistance.

Please note, the prompt submission of grades is imperative for staff to complete their end of term processes.
There are several processes affected by final grades for each semester. Some of these are:

  *   Financial aid eligibility determination
  *   Graduation checks
  *   Academic action assessments
  *   Student registration in future terms
  *   Final transcript calculations for our students
  *   Academic appeals for future semesters
None of these can be done without all grades for individual students.

Also, when completing the grading process, please be aware of FERPA regulations and guidelines, which can be found at the following address:  http://www.tamuc.edu/admissions/registrar/documents/Ferpafacultystaff.pdf Grading information is considered non-directory and cannot be shared openly amongst a class or department. We appreciate your attention in this matter.

If you have any additional questions, please feel free to contact me for assistance.

Thank you,

Breanna Ashmore | Coordinator of Enrollment Services
Registrar's Office
Breanna.Ashmore at tamuc.edu<mailto:Breanna.Ashmore at tamuc.edu>

Mailing: P.O. Box 3011|Commerce, TX 75429
Shipping: 2600 South Neal Street | Commerce, TX 75428
Tel: 903-886-5070| Fax: 903-886-5187 | http://www.tamuc.edu/admissions/registrar/default.aspx

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mailman.tamuc.edu/pipermail/vpaaetal/attachments/20190109/4284fede/attachment-0001.html>