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<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">Happy
</span><span style="font-family:"Times New Roman","serif";color:#1F497D">Wednesday</span><span style="font-family:"Times New Roman","serif";color:#1F497D">!</span><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><i><u><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p><span style="text-decoration:none"> </span></o:p></span></u></i></p>
<p class="MsoNormal"><i><u><span style="font-family:"Times New Roman","serif";color:#1F497D">Administrative Associates</span></u></i><i><span style="font-family:"Times New Roman","serif";color:#1F497D">, please forward this email to any Adjuncts who do not
have the main faculty e-mail address. <o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif";color:#00B050">Just a friendly reminder that final grades, for the following terms, will be due</span></b><span style="color:#00B050">
</span><b><span style="font-family:"Times New Roman","serif";color:#00B050">January 14, 2019:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif";color:#1F497D">**</span></b><span style="font-family:"Times New Roman","serif";color:red">
</span><span style="font-family:"Times New Roman","serif";color:#1F497D">All instructors with sub-terms that end after the 2019 Winter Mini semester,
</span><span style="font-family:"Times New Roman","serif";color:red">marked in</span><span style="font-family:"Times New Roman","serif";color:#1F497D">
</span><span style="font-family:"Times New Roman","serif";color:red">RED</span><span style="font-family:"Times New Roman","serif";color:#1F497D">, must submit a
<i>Petition for Grade Change form</i> (only Instructor’s signature is needed) for each student at the end of the sub-term, or as students complete the courses. If a letter grade is not submitted for students who complete courses early, by the time grading worksheets
close, the Registrar’s Office will input ‘IP’ grades in place of letter grades. The reason for this is to insure that all student Academic Transcripts reflect classes that are still in progress at the end of the 2019 Winter Mini semester.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman","serif";color:#1F497D">2019 Winter Mini
<i>Full Term</i> – December 17, 2018 – January 10, 2019<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman","serif";color:#1F497D">2018 Spring Sub-term X – January 16, 2018 - January 10, 2019
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Wingdings;color:red"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman","serif";color:red">2019 Winter Mini
<i>Sub-term L</i> – January 2, 2019 - February 6, 2019<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Wingdings;color:red"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman","serif";color:red">2019 Winter Mini
<i>Sub-term M</i> – December 17, 2018 – December 13, 2019<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Wingdings;color:red"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman","serif";color:red">2019 Winter Mini
<i>Sub-term O</i> – January 3, 2019 – December 13, 2019<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif";color:#1F497D">
<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif";color:#1F497D;background:yellow;mso-highlight:yellow">Grading worksheets will remain available until</span></b><span style="font-family:"Times New Roman","serif";color:#1F497D;background:yellow;mso-highlight:yellow">
<b>January 14, 2019 at 5:00 p.m.</b></span><b><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif";color:#1F497D">***</span></b><u><span style="font-family:"Times New Roman","serif";color:#1F497D">Any grades not submitted on time will require the submission of a
<i>Petition for Grade Change form</i> for each student, in order to post the grades. Signatures from Instructor, Department Head, and Dean are required.
<b>Class rosters (with final grades) that are attached to multiple <i>Petition for Grade Change forms</i> will NOT be accepted; a completed form is required for EACH STUDENT.</b>
</span></u><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif";color:#1F497D">Instructions for entering final grades:<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:"Times New Roman","serif"">Log into myLEO<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:"Times New Roman","serif"">Select: Faculty Resources tab<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:"Times New Roman","serif"">Select: Faculty Final Grades<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:"Times New Roman","serif"">Select: Term<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:"Times New Roman","serif"">Select: Course<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:"Times New Roman","serif"">Select: Submit<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:"Times New Roman","serif"">Input letter grade under “Grade”<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:"Times New Roman","serif"">Select: Submit<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">If you receive this error message:
</span><b><span style="font-size:10.0pt;color:red">com.ellucian.sso.exception.ApplicationException: UDC Id not available
</span></b><span style="font-family:"Times New Roman","serif";color:#1F497D">Please contact the IT office at 903-468-6000 for assistance.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif";color:#1F497D">Please note, the prompt submission of grades is imperative for staff to complete their end of term processes.
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">There are several processes affected by final grades for each semester. Some of these are:
<o:p></o:p></span></p>
<ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo8"><span style="font-family:"Times New Roman","serif"">Financial aid eligibility determination<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo8"><span style="font-family:"Times New Roman","serif"">Graduation checks<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo8"><span style="font-family:"Times New Roman","serif"">Academic action assessments<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo8"><span style="font-family:"Times New Roman","serif"">Student registration in future terms<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo8"><span style="font-family:"Times New Roman","serif"">Final transcript calculations for our students<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo8"><span style="font-family:"Times New Roman","serif"">Academic appeals for future semesters<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">None of these can be done without all grades for individual students.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">Also, when completing the grading process,
<span style="background:yellow;mso-highlight:yellow">please be aware of FERPA regulations and guidelines</span>, which can be found at the following address: <u><a href="http://www.tamuc.edu/admissions/registrar/documents/Ferpafacultystaff.pdf">http://www.tamuc.edu/admissions/registrar/documents/Ferpafacultystaff.pdf</a></u> Grading
information is considered non-directory and cannot be shared openly amongst a class or department. We appreciate your attention in this matter.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">If you have any additional questions, please feel free to contact me for assistance.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">Thank you,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Lucida Calligraphy";color:#1F497D">Breanna Ashmore</span></b><b><span style="font-size:12.0pt;color:#1F497D"> |
</span></b><b><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">Coordinator of Enrollment Services<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">Registrar’s Office<o:p></o:p></span></p>
<p class="MsoNormal"><a href="mailto:Breanna.Ashmore@tamuc.edu"><span style="font-family:"Times New Roman","serif"">Breanna.Ashmore@tamuc.edu</span></a><span style="font-family:"Times New Roman","serif";color:#1F497D">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">Mailing: P.O. Box 3011|Commerce, TX 75429<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">Shipping: 2600 South Neal Street | Commerce, TX 75428<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">Tel: 903-886-5070| Fax: 903-886-5187 |
</span><a href="http://www.tamuc.edu/admissions/registrar/default.aspx"><span style="font-family:"Times New Roman","serif"">http://www.tamuc.edu/admissions/registrar/default.aspx</span></a><span style="font-family:"Times New Roman","serif";color:#1F497D">
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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