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<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">Happy
</span><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">Wednesday</span><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">!</span><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><i><u><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p><span style="text-decoration:none">&nbsp;</span></o:p></span></u></i></p>
<p class="MsoNormal"><i><u><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">Administrative Associates</span></u></i><i><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">, please forward this email to any Adjuncts who do not
 have the main faculty e-mail address. <o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#00B050">Just a friendly reminder that final grades, for the following terms, will be due</span></b><span style="color:#00B050">
</span><b><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#00B050">January 14, 2019:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">**</span></b><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:red">
</span><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">All instructors with sub-terms that end after the 2019 Winter Mini semester,
</span><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:red">marked in</span><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">
</span><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:red">RED</span><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">, must submit a
<i>Petition for Grade Change form</i> (only Instructor&#8217;s signature is needed) for each student at the end of the sub-term, or as students complete the courses. If a letter grade is not submitted for students who complete courses early, by the time grading worksheets
 close, the Registrar&#8217;s Office will input &#8216;IP&#8217; grades in place of &nbsp;letter grades. The reason for this is to insure that all student Academic Transcripts reflect classes that are still in progress at the end of the 2019 Winter Mini &nbsp;semester.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p>&nbsp;</o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt &quot;Times New Roman&quot;">&nbsp;
</span></span></span><![endif]><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">2019 Winter Mini
<i>Full Term</i> &#8211; December 17, 2018 &#8211; January 10, 2019<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt &quot;Times New Roman&quot;">&nbsp;
</span></span></span><![endif]><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">2018 Spring Sub-term X &#8211; January 16, 2018 - January 10, 2019
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Wingdings;color:red"><span style="mso-list:Ignore">§<span style="font:7.0pt &quot;Times New Roman&quot;">&nbsp;
</span></span></span><![endif]><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:red">2019 Winter Mini
<i>Sub-term L</i> &#8211; January 2, 2019 - February 6, 2019<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Wingdings;color:red"><span style="mso-list:Ignore">§<span style="font:7.0pt &quot;Times New Roman&quot;">&nbsp;
</span></span></span><![endif]><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:red">2019 Winter Mini
<i>Sub-term M</i> &#8211; December 17, 2018 &#8211; December 13, 2019<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Wingdings;color:red"><span style="mso-list:Ignore">§<span style="font:7.0pt &quot;Times New Roman&quot;">&nbsp;
</span></span></span><![endif]><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:red">2019 Winter Mini
<i>Sub-term O</i> &#8211; January 3, 2019 &#8211; December 13, 2019<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D;background:yellow;mso-highlight:yellow">Grading worksheets will remain available until</span></b><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D;background:yellow;mso-highlight:yellow">
<b>January 14, 2019 at 5:00 p.m.</b></span><b><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p>&nbsp;</o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">***</span></b><u><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">Any grades not submitted on time will require the submission of a
<i>Petition for Grade Change form</i> for each student, in order to post the grades. Signatures from Instructor, Department Head, and Dean are required.
<b>Class rosters (with final grades) that are attached to multiple <i>Petition for Grade Change forms</i> will NOT be accepted; a completed form is required for EACH STUDENT.</b>
</span></u><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">Instructions for entering final grades:<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Log into myLEO<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Select: Faculty Resources tab<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Select: Faculty Final Grades<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Select: Term<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Select: Course<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Select: Submit<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Input letter grade under &#8220;Grade&#8221;<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo5"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Select: Submit<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">If you receive this error message:
</span><b><span style="font-size:10.0pt;color:red">com.ellucian.sso.exception.ApplicationException: UDC Id not available
</span></b><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">Please contact the IT office at 903-468-6000 for assistance.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">Please note, the prompt submission of grades is imperative for staff to complete their end of term processes.
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">There are several processes affected by final grades for each semester. Some of these are:
<o:p></o:p></span></p>
<ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo8"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Financial aid eligibility determination<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo8"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Graduation checks<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo8"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Academic action assessments<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo8"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Student registration in future terms<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo8"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Final transcript calculations for our students<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo8"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Academic appeals for future semesters<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">None of these can be done without all grades for individual students.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">Also, when completing the grading process,
<span style="background:yellow;mso-highlight:yellow">please be aware of FERPA regulations and guidelines</span>, which can be found at the following address: &nbsp;<u><a href="http://www.tamuc.edu/admissions/registrar/documents/Ferpafacultystaff.pdf">http://www.tamuc.edu/admissions/registrar/documents/Ferpafacultystaff.pdf</a></u>&nbsp;Grading
 information is considered non-directory and cannot be shared openly amongst a class or department. We appreciate your attention in this matter.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">If you have any additional questions, please feel free to contact me for assistance.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">Thank you,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:&quot;Lucida Calligraphy&quot;;color:#1F497D">Breanna Ashmore</span></b><b><span style="font-size:12.0pt;color:#1F497D"> |
</span></b><b><span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">Coordinator of Enrollment Services<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">Registrar&#8217;s Office<o:p></o:p></span></p>
<p class="MsoNormal"><a href="mailto:Breanna.Ashmore@tamuc.edu"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Breanna.Ashmore@tamuc.edu</span></a><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">Mailing: P.O. Box 3011|Commerce, TX 75429<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">Shipping: 2600 South Neal Street | Commerce, TX 75428<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">Tel: 903-886-5070| Fax: 903-886-5187 |
</span><a href="http://www.tamuc.edu/admissions/registrar/default.aspx"><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">http://www.tamuc.edu/admissions/registrar/default.aspx</span></a><span style="font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p>&nbsp;</o:p></p>
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