[VPAAEtal] REMINDER: Final Grades Due- Multiple terms

[Academic Affairs]

Happy Friday, all!

Administrative Associates, please forward this email to any Adjuncts who do not have the main faculty e-mail address.

Just a friendly reminder that final grades are due for the following terms. Please read the entire email, as additional information has been provided.

** All instructors with sub-terms that end in 2019, marked in RED, must submit the grade IP (in progress) into grading worksheets, if students have not already received a letter grade for the course. A Petition for Grade Change form (only Instructor’s signature is needed) will need to be completed for each student at the end of 2019 sub-terms, or as students complete the courses, and submitted to the Registrar’s Office for processing. The reason for this is to insure that all student Academic Transcripts reflect classes that are still in progress at the end of the Fall 2018 semester.


  *   2018 Fall Full Term – August 27, 2018 - December 14, 2018
  *   2018 Fall Sub-Term ‘AP5’ – November 12, 2018 - December 12, 2018
  *   2018 Fall Sub-Term ‘G’ – October 22, 2018 – December 14, 2018
  *   2018 Fall Sub-Term ‘L’ – September 19, 2018 – December 14, 2018
  *   2018 Fall Sub-Term ‘OC9’ – October 29, 2018 – December 14, 2018
  *   2018 Fall Sub-Term ‘S’ – October 29, 2018 – December 14, 2018
  *   2018 Summer I Sub-Term ‘L’ – June 4, 2018 – December 13, 2018
  *   2018 Fall Sub-Term ‘C’ – August 27, 2018 – May 10, 2019
  *   2018 Fall Sub-Term ‘T’ – August 27, 2018 – August 23, 2019
  *   2018 Fall Sub-Term ‘V’ – October 4, 2018 – August 23, 2019
  *   2018 Fall Sub-Term ‘W’ – October 29, 2018 – August 23, 2019
  *   2018 Fall Sub-Term ‘X’ – November 15, 2018 – August 23, 2019


Grading worksheets will remain available until December 17, 2018 at 5:00 p.m.

***Any grades not submitted on time will require the submission of a Petition for Grade Change form for each student, in order to post the grades. Signatures from Instructor, Department Head, and Dean are required. Class rosters (with final grades) that are attached to multiple Petition for Grade Change forms will NOT be accepted; a completed form is required for EACH STUDENT.

Instructions for entering final grades:

  *   Log into myLEO
  *   Select: Faculty Resources tab
  *   Select: Faculty Final Grades
  *   Select: Term
  *   Select: Course
  *   Select: Submit
  *   Input letter grade under “Grade”
  *   Select: Submit

If you are teaching Developmental Coursework courses MATH 131, MATH 120, or ENG 100, please follow the instructions below:
Instructors will use the “R” option then the letter grade. The scale will look like this:
RA: A
RB: B
RC: C
RD: D
RF: F

If you receive this error message: com.ellucian.sso.exception.ApplicationException: UDC Id not available Please contact the IT office at 903-468-6000 for assistance.

Please note, the prompt submission of grades is imperative for staff to complete their end of term processes.
There are several processes affected by final grades for each semester. Some of these are:

  *   Financial aid eligibility determination
  *   Graduation checks
  *   Academic action assessments
  *   Student registration in future terms
  *   Final transcript calculations for our students
  *   Academic appeals for future semesters
None of these can be done without all grades for individual students.

Also, when completing the grading process, please be aware of FERPA regulations and guidelines, which can be found at the following address:  http://www.tamuc.edu/admissions/registrar/documents/Ferpafacultystaff.pdf Grading information is considered non-directory and cannot be shared openly amongst a class or department. We appreciate your attention in this matter.

If you have any additional questions, please feel free to contact me for assistance.

Thank you,

Breanna Ashmore | Coordinator of Enrollment Services
Registrar’s Office
Breanna.Ashmore at tamuc.edu<mailto:Breanna.Ashmore at tamuc.edu>
Mailing: P.O. Box 3011|Commerce, TX 75429
Shipping: 2600 South Neal Street | Commerce, TX 75428
Tel: 903-886-5070| Fax: 903-886-5187 | http://www.tamuc.edu/admissions/registrar/default.aspx
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mailman.tamuc.edu/pipermail/vpaaetal/attachments/20181214/55c9577c/attachment-0001.html>