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<div id="divRpF260726" style="direction: ltr;"><span style="color: rgb(31, 73, 125); font-family: "Times New Roman", serif; font-size: 11pt;">Happy Friday, all!</span></div>
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<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D"> </span></p>
<p class="MsoNormal"><i><u><span style="font-family:"Times New Roman","serif"; color:#1F497D">Administrative Associates</span></u></i><i><span style="font-family:"Times New Roman","serif"; color:#1F497D">, please forward this email to any Adjuncts who do not
have the main faculty e-mail address. </span></i></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D"> </span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif"; color:#00B050">Just a friendly reminder that final grades are due for the following terms. Please read the entire email, as additional information has been provided.</span></b></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D"> </span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif"; color:#1F497D">**</span></b><span style="font-family:"Times New Roman","serif"; color:red">
</span><span style="font-family:"Times New Roman","serif"; color:#1F497D">All instructors with sub-terms that end in 2019,
</span><span style="font-family:"Times New Roman","serif"; color:red">marked in</span><span style="font-family:"Times New Roman","serif"; color:#1F497D">
</span><span style="font-family:"Times New Roman","serif"; color:red">RED</span><span style="font-family:"Times New Roman","serif"; color:#1F497D">, must submit the grade
<i>IP</i> (in progress) into grading worksheets, if students have not already received a letter grade for the course. A
<i>Petition for Grade Change form</i> (only Instructors signature is needed) will need to be completed for each student at the end of 2019 sub-terms, or as students complete the courses, and submitted to the Registrars Office for processing. The reason for
this is to insure that all student Academic Transcripts reflect classes that are still in progress at the end of the Fall 2018 semester.</span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D"> </span></p>
<ul type="square" style="margin-top:0in">
<li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">2018 Fall
<i>Full Term</i> August 27, 2018 - December 14, 2018 <b></b></span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">2018 Fall
<i>Sub-Term AP5</i> November 12, 2018 - December 12, 2018<b></b></span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">2018 Fall
<i>Sub-Term G</i> October 22, 2018 December 14, 2018<b></b></span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">2018 Fall
<i>Sub-Term L</i> September 19, 2018 December 14, 2018<b></b></span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">2018 Fall
<i>Sub-Term OC9 </i><b> </b>October 29, 2018 December 14, 2018<b></b></span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">2018 Fall
<i>Sub-Term S</i> October 29, 2018 December 14, 2018<b></b></span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">2018 Summer I
<i>Sub-Term L</i> June 4, 2018 December 13, 2018<b></b></span></li><li class="MsoNormal" style="color:red"><span style="font-family:"Times New Roman","serif"">2018 Fall
<i>Sub-Term C</i> August 27, 2018 May 10, 2019<b></b></span></li><li class="MsoNormal" style="color:red"><span style="font-family:"Times New Roman","serif"">2018 Fall
<i>Sub-Term T</i> August 27, 2018 August 23, 2019<b></b></span></li><li class="MsoNormal" style="color:red"><span style="font-family:"Times New Roman","serif"">2018 Fall
<i>Sub-Term V</i> October 4, 2018 August 23, 2019<b></b></span></li><li class="MsoNormal" style="color:red"><span style="font-family:"Times New Roman","serif"">2018 Fall
<i>Sub-Term W</i> October 29, 2018 August 23, 2019<b></b></span></li><li class="MsoNormal" style="color:red"><span style="font-family:"Times New Roman","serif"">2018 Fall
<i>Sub-Term X</i> November 15, 2018 August 23, 2019<b></b></span></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-family:"Times New Roman","serif"; color:red"> </span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif"; color:#1F497D">
</span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif"; color:#1F497D; background:yellow">Grading worksheets will remain available until</span></b><span style="font-family:"Times New Roman","serif"; color:#1F497D; background:yellow">
<b>December 17, 2018 at 5:00 p.m.</b></span><b><span style="font-family:"Times New Roman","serif"; color:#1F497D"></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif"; color:#1F497D"> </span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif"; color:#1F497D">***</span></b><u><span style="font-family:"Times New Roman","serif"; color:#1F497D">Any grades not submitted on time will require the submission of a
<i>Petition for Grade Change form</i> for each student, in order to post the grades. Signatures from Instructor, Department Head, and Dean are required.
<b>Class rosters (with final grades) that are attached to multiple <i>Petition for Grade Change forms</i> will NOT be accepted; a completed form is required for EACH STUDENT.</b>
</span></u><span style="font-family:"Times New Roman","serif"; color:#1F497D"></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D"> </span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif"; color:#1F497D">Instructions for entering final grades:</span></b></p>
<ul type="square" style="margin-top:0in">
<li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">Log into myLEO</span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">Select: Faculty Resources tab</span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">Select: Faculty Final Grades</span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">Select: Term</span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">Select: Course</span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">Select: Submit</span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">Input letter grade under Grade</span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">Select: Submit</span></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman","serif"; color:#1F497D"> </span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif"; color:#1F497D">If you are teaching Developmental Coursework courses MATH 131, MATH 120, or ENG 100, please follow the instructions below:</span></b></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-family:"Times New Roman","serif"; color:#1F497D">Instructors will use the R option then the letter grade. The scale will look like this:
</span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman","serif"; color:#1F497D">RA: A</span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman","serif"; color:#1F497D">RB: B</span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman","serif"; color:#1F497D">RC: C</span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman","serif"; color:#1F497D">RD: D</span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman","serif"; color:#1F497D">RF: F</span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D">If you receive this error message:
</span><b><span style="font-size:10.0pt; color:red">com.ellucian.sso.exception.ApplicationException: UDC Id not available
</span></b><span style="font-family:"Times New Roman","serif"; color:#1F497D">Please contact the IT office at 903-468-6000 for assistance.</span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D"> </span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif"; color:#1F497D">Please note, the prompt submission of grades is imperative for staff to complete their end of term processes.
</span></b></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D">There are several processes affected by final grades for each semester. Some of these are:
</span></p>
<ul type="square" style="margin-top:0in">
<li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">Financial aid eligibility determination</span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">Graduation checks</span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">Academic action assessments</span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">Student registration in future terms</span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">Final transcript calculations for our students</span></li><li class="MsoNormal" style="color:#1F497D"><span style="font-family:"Times New Roman","serif"">Academic appeals for future semesters</span></li></ul>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D">None of these can be done without all grades for individual students.
</span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D">Also, when completing the grading process,
<span style="background:yellow">please be aware of FERPA regulations and guidelines</span>, which can be found at the following address: <u><a href="http://www.tamuc.edu/admissions/registrar/documents/Ferpafacultystaff.pdf" target="_blank" rel="noopener noreferrer">http://www.tamuc.edu/admissions/registrar/documents/Ferpafacultystaff.pdf</a></u> Grading
information is considered non-directory and cannot be shared openly amongst a class or department. We appreciate your attention in this matter.
</span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D">If you have any additional questions, please feel free to contact me for assistance.
</span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D">Thank you,
</span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D"> </span></p>
<p class="MsoNormal"><b><span style="font-family:"Lucida Handwriting"; color:#1F497D">Breanna Ashmore</span></b><b><span style="font-family:"Times New Roman","serif"; color:#1F497D"> | Coordinator of Enrollment Services</span></b></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D">Registrars Office</span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D"><a href="mailto:Breanna.Ashmore@tamuc.edu" target="_blank" rel="noopener noreferrer">Breanna.Ashmore@tamuc.edu</a></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D">Mailing: P.O. Box 3011|Commerce, TX 75429</span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D">Shipping: 2600 South Neal Street | Commerce, TX 75428</span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"; color:#1F497D">Tel: 903-886-5070| Fax: 903-886-5187 |
<a href="http://www.tamuc.edu/admissions/registrar/default.aspx" target="_blank" rel="noopener noreferrer">
http://www.tamuc.edu/admissions/registrar/default.aspx</a></span></p>
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