[TACRAO] Listserv Transcripts

Martinez, Jerry MartinezJe at wcjc.edu
Thu Apr 13 16:56:36 CDT 2023

I've done the following at a few different places:

  1.  Transcripts already printed and waiting to be mailed would go out.
  2.  If your printing locally, order new paper asap. Pay the 'rush' charge with your transcript order and whoever has been designated as the certifying official, collect their signature and title and follow the instructions of your transcript vendor to get a new template created.
     *   Created temporary paper (Word document) with water mark of university logo/seal, etc., add a legend, and on each paper where grades are listed, we included "Printed on temporary paper. Accept as official".
  3.  If you're using a 3rd party transcript provider, you can probably work with them to update the name/signature, maybe in one day. You can pause pushing out transcripts for a day.
  4.  Email TACRAO that you will be sending transcripts on temporary paper.

Hope this helps!


Jerry Martinez | Dean of Enrollment Management and Registrar
Wharton County Junior College | 911 Boling Highway, Wharton, Texas 77488
979.532.6965 | martinezje at wcjc.edu

From: TACRAO <tacrao-bounces at tamuc.edu> On Behalf Of Karen Dukes
Sent: Thursday, April 13, 2023 4:33 PM
To: tacrao at tamuc.edu <tacrao at mailman.tamuc.edu>
Cc: Karen Dukes <kdukes at tamut.edu>
Subject: [TACRAO] Listserv Transcripts

CAUTION: This email originated from outside of the organization. Please, do not click on links or open attachments unless you recognize the sender and know the contents are safe. If in doubt, throw it out!  ---- WCJC IT Department
Good Afternoon,

We are looking for some guidance in regards to official transcript signatures when a Registrar leaves.  Our Provost has asked me to reach out to see what other schools do for transcript signatures during the interim.  Our transcript paper has the current Registrar's signature printed on the paper.    What have you seen from other schools or recommend?

You can email me directly at Karen.Dukes at tamut.edu<mailto:Karen.Dukes at tamut.edu> if you wish.

Your help, wisdom and guidance is greatly appreciated.


[cid:image003.png at 01D96E28.E80773D0]
Karen Dukes
Assistant Registrar
karen.dukes at tamut.edu<mailto:karen.dukes at tamut.edu>
Phone:  903.223.3074

Texas A&M University-Texarkana
7101 University Avenue
Building for Academic and Student Services, BASS 123
Texarkana, TX  75503-0597

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