[TACRAO] Listserv "How to Operate Booths for Virtual Fairs"

Dara Newton dara.newton at utrgv.edu
Mon Sep 13 12:50:10 CDT 2021


TACRAO - Very Important Message!!!

How To Operate Booths For Virtual Fairs
Before Getting Started:
Set up a virtual booth in FairStop. See: How To Set Up A Virtual Fair Booth<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam10.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fdesk.zoho.com-252Fportal-252Fgotocollege-252Fen-252Fkb-252Farticles-252Fhow-2Dto-2Dset-2Dup-2Da-2Dvirtual-2Dfair-2Dbooth-26data-3D04-257C01-257Cdara.newton-2540utrgv.edu-257Cebdc4b5f190e45c53ee008d976cbac6e-257C990436a687df491c91249afa91f88827-257C0-257C0-257C637671439451195583-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C1000-26sdata-3DtmE5j-252F37LdLB9QsJinkI17402T-252BrsLjG5cwMzw-252By73o-253D-26reserved-3D0&d=DwIFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=T8xC7Py-XvmRT1DdM7Ys_QERSrXconbD-htGDSXiiY4&s=QRYLGb-khkv7BZxRCOPv2dkq5XqGRyFEdJs9Sg5-e6E&e= >

On the day of the fair, select 'Operate Booths' from the FairStop home page:

[cid:image001.png at 01D7A891.2D5E7B90]

The top of the Booth page will display the event name, date and time along with a reminder of when reps should be available to chat with students (this date/time appears in YOUR local time zone):
[cid:image002.png at 01D7A891.2D5E7B90]


Using the cards at the top of the page, exhibitors get an overview of the booth activity and a link to the lead portal.  Booth stats update on five minute intervals:
[cid:image003.png at 01D7A891.2D5E7B90]

Active Booth Visitors

  *   As students land on the booth, they will appear in the active booth visitors widget.
  *   Click on the user in the active booth visitors to begin a chat.
  *   If multiple reps are operating a booth, all reps can see active booth visitors.
  *   Once a chat has been initiated, only that rep will be able to see and chat with that student.
[cid:image004.png at 01D7A891.2D5E7B90]

Chat Conversations

  *   Show all existing chats for that particular rep/booth operator.
  *   To reopen a chat, click on the existing conversation.
[cid:image005.png at 01D7A891.2D5E7B90]
Pro Tip: Best practice is to dedicate 1-2 reps to the 1:1 chats.

[cid:image006.png at 01D7A891.2D5E7B90]


Chat Features
[cid:image007.png at 01D7A891.2D5E7B90]

  *   Click the blue video camera to enable video chat.
  *   Click [cid:image008.png at 01D7A891.2D5E7B90]  to block any content.
  *   Click [cid:image009.png at 01D7A891.2D5E7B90]  to download the conversation.
  *   Reps or students can add attachments using the paperclip icon at the bottom of the chat window.
Group Video Chat
[cid:image010.png at 01D7A891.2D5E7B90]
We suggest as a best practice to have at least one rep in the group video chat. Some students are more comfortable here than in a 1:1 chat.
Group Video Chat can be hosted right in FairStop, no need for a third party platform.
[cid:image011.png at 01D7A891.2D5E7B90]

There are multiple features and functionalities for student engagement in the virtual college fair booth.  We recommend practicing with a colleague before the live virtual fair.



Maggie Corsi
Senior Program Manager
2360 Route 33, Suite 112-254
Robbinsville, NJ 08691

[cid:image001.png at 01D6AD82.04BE9180]<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam10.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fwww.gotocollegefairs.com-252F-26data-3D04-257C01-257Cdara.newton-2540utrgv.edu-257Cebdc4b5f190e45c53ee008d976cbac6e-257C990436a687df491c91249afa91f88827-257C0-257C0-257C637671439451205510-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C1000-26sdata-3DAsw-252BrsR5AK6uMrqAN1-252Bdjj4vof6FK3Y1gCd1HQk-252B-252FNU-253D-26reserved-3D0&d=DwIFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=T8xC7Py-XvmRT1DdM7Ys_QERSrXconbD-htGDSXiiY4&s=8MpvQZ-yxmP0IUiETdqrn1IFt6_oLUclETEmCa2WvQg&e= >

      [cid:image002.png at 01D6AD82.04BE9180] <https://urldefense.proofpoint.com/v2/url?u=https-3A__nam10.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fwww.facebook.com-252Fgotocollegefairs-252F-26data-3D04-257C01-257Cdara.newton-2540utrgv.edu-257Cebdc4b5f190e45c53ee008d976cbac6e-257C990436a687df491c91249afa91f88827-257C0-257C0-257C637671439451215460-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C1000-26sdata-3DomNsGPlNUn9eeFRPHDRyYjgMA4Us71ngEPZ-252B-252BPPcZG4-253D-26reserved-3D0&d=DwIFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=T8xC7Py-XvmRT1DdM7Ys_QERSrXconbD-htGDSXiiY4&s=OdVIlFMP-1PJ2f2fJt-R4aTuX9P1xiAiGLNb7aRMI58&e= > [cid:image003.png at 01D6AD82.04BE9180] <https://urldefense.proofpoint.com/v2/url?u=https-3A__nam10.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Ftwitter.com-252Fgotocollegefair-253Flang-253Den-26data-3D04-257C01-257Cdara.newton-2540utrgv.edu-257Cebdc4b5f190e45c53ee008d976cbac6e-257C990436a687df491c91249afa91f88827-257C0-257C0-257C637671439451225429-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C1000-26sdata-3DGq5lfQf6yp6L4GrZUH7I2omQJOjqbU-252BJI3qhbPyDokg-253D-26reserved-3D0&d=DwIFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=T8xC7Py-XvmRT1DdM7Ys_QERSrXconbD-htGDSXiiY4&s=glJv1vKV_VwzGv-E-ZuKOdhEp25Cxrhr_qDTJA-86wE&e= > [cid:image004.png at 01D6AD82.04BE9180] <https://urldefense.proofpoint.com/v2/url?u=https-3A__nam10.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fwww.linkedin.com-252Fcompany-252Fgotocollegefairs-26data-3D04-257C01-257Cdara.newton-2540utrgv.edu-257Cebdc4b5f190e45c53ee008d976cbac6e-257C990436a687df491c91249afa91f88827-257C0-257C0-257C637671439451235382-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C1000-26sdata-3Dh7iN57oOo121evUmGL-252BCymLNMMjJIx1XWpadTyIkK98-253D-26reserved-3D0&d=DwIFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=T8xC7Py-XvmRT1DdM7Ys_QERSrXconbD-htGDSXiiY4&s=qO25vV43PS6MneKNYibRM5w_2KS5lcPEdXHmc_YmzCA&e= > [cid:image005.png at 01D6AD82.04BE9180] <https://urldefense.proofpoint.com/v2/url?u=https-3A__nam10.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fwww.youtube.com-252Fchannel-252FUCmjazw10hUN8jnWhiWD0OZQ-26data-3D04-257C01-257Cdara.newton-2540utrgv.edu-257Cebdc4b5f190e45c53ee008d976cbac6e-257C990436a687df491c91249afa91f88827-257C0-257C0-257C637671439451245341-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C1000-26sdata-3DnmuxtYOH-252BiPmjkQ9icomzCpU9BDW0-252B8nyRCyXlVSEAw-253D-26reserved-3D0&d=DwIFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=T8xC7Py-XvmRT1DdM7Ys_QERSrXconbD-htGDSXiiY4&s=2bCsOqzjyXruNfVTxoxFoNqPPVzZ6aeSvvrw8aStXIg&e= > [cid:image006.png at 01D6AD82.04BE9180] <https://urldefense.proofpoint.com/v2/url?u=https-3A__nam10.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fwww.instagram.com-252Fgo-5Fto-5Fcollege-5Ffairs-252F-26data-3D04-257C01-257Cdara.newton-2540utrgv.edu-257Cebdc4b5f190e45c53ee008d976cbac6e-257C990436a687df491c91249afa91f88827-257C0-257C0-257C637671439451255293-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C1000-26sdata-3DkIXxNNroHUiVVFB7Vezv2-252FAWEJEy-252BY66gGYuYyby-252F1U-253D-26reserved-3D0&d=DwIFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=T8xC7Py-XvmRT1DdM7Ys_QERSrXconbD-htGDSXiiY4&s=iwSy77aL3tKN4WrXKiycoBD8773lxnU8IJZbX0rQmUM&e= >

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