[TACRAO] Listserv UTRGV's Response: [EXTERNAL] Re: Enrollment Reporting

David Short wdshort at lamar.edu
Fri Jan 24 09:24:42 CST 2020


Ditto Lamar.

Bobby, federal auditors are equally insistent about the unofficial withdrawal reporting, if that makes you feel any better.


W. David Short

Registrar

Lamar University

409-880-8060

________________________________
From: tacrao-bounces at tamuc.edu <tacrao-bounces at tamuc.edu> on behalf of Sofia Montes <sofia.montes at utrgv.edu>
Sent: Friday, January 24, 2020 8:40 AM
To: tacrao at tamuc.edu <tacrao at tamuc.edu>
Subject: [TACRAO] Listserv UTRGV's Response: [EXTERNAL] Re: Enrollment Reporting


We do the same at UTRGV as TWU and UTSA do.



Happy Friday!



[cid:8635F6C8-B57B-482C-BD71-4C8544E01ACC]

THE UNIVERSITY OF TEXAS

RIO GRANDE VALLEY



UTRGV.EDU

Sofía Almeda Montes, M.Ed.

University Registrar

956-665-3650 • sofia.montes at utrgv.edu<mailto:sofia.montes at utrgv.edu>



Brownsville • Edinburg • Harlingen • McAllen

Rio Grande City • South Padre Island





From: tacrao-bounces at tamuc.edu <tacrao-bounces at tamuc.edu> On Behalf Of Tate, Kimberly
Sent: Thursday, January 23, 2020 5:02 PM
To: tacrao at tamuc.edu
Subject: Re: [TACRAO] Listserv [EXTERNAL] Re: Enrollment Reporting



Hi Nohemi,



We do the same as TWU and UTSA.



Regards,

Kim



Kimberly Tate

Associate Registrar of Operations

Office of the Registrar

The University of Texas at Arlington

p: 817-272-0876 | f: 817-272-3223

email: kimberly.tate at uta.edu<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam01.safelinks.protection.outlook.com_-3Furl-3Dhttp-253A-252F-252Fkimberly.tate-2540uta.edu-252F-26data-3D02-257C01-257Csofia.montes-2540utrgv.edu-257C2613638abdd6471ef2c608d7a0583a44-257C990436a687df491c91249afa91f88827-257C0-257C0-257C637154173113785666-26sdata-3Dsg4A2LRd9ue5ZLFQnWFUEumiwtHLZiy9s4zL4noVWww-253D-26reserved-3D0&d=DwMGaQ&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=1QoPUGKqOzjLXnFkJfii6ljR0srmuoWKGITpjM0pnOY&s=sPO-XJR4HPlrQ-19reXoVwCMItB9Ofl3byTN0I69MBM&e=>

web: www.uta.edu/records<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam01.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Furldefense.proofpoint.com-252Fv2-252Furl-253Fu-253Dhttps-2D3A-5F-5Fnam05.safelinks.protection.outlook.com-5F-2D3Furl-2D3Dhttp-2D253A-2D252F-2D252Fwww.uta.edu-2D252Frecords-2D26data-2D3D02-2D257C01-2D257Ckimberly.tate-2D2540uta.edu-2D257Cdfbcca3234c44d57ffbc08d771ce9033-2D257C5cdc5b43d7be4caa8173729e3b0a62d9-2D257C0-2D257C0-2D257C637103004298407751-2D26sdata-2D3DFWpB7NVDn0ExKRV5SS6eHTQjV3uBy4fFP1BxfFoumg4-2D253D-2D26reserved-2D3D0-2526d-253DDwMGaQ-2526c-253DoqyuZuih6ykib6aKiBq22-5Fbich4AVfYGoLertJN0bEc-2526r-253D5cwyr3ZZzjmRsIsXglBYqQ-2526m-253DYuC8-5FEgMrZgWJ4ZoHz053kaJHuMciPHbsVgnaEh3-5FME-2526s-253D2rnDN8ABCYs3h6-5F3XB7JKBjwe3jn0DvmE4KJsEzglZg-2526e-253D-26data-3D02-257C01-257Csofia.montes-2540utrgv.edu-257C2613638abdd6471ef2c608d7a0583a44-257C990436a687df491c91249afa91f88827-257C0-257C0-257C637154173113785666-26sdata-3DbZFBAAJt8-252FZ8GzEN9K4Nt8wd2Jp4SqmxOqDj22KKJ14-253D-26reserved-3D0&d=DwMGaQ&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=1QoPUGKqOzjLXnFkJfii6ljR0srmuoWKGITpjM0pnOY&s=MyMG8gSb0NssjzD3EJ4TFFcTVHl_N2Pc7pb7lIkY348&e=>



[sig]



From: tacrao-bounces at tamuc.edu<mailto:tacrao-bounces at tamuc.edu> <tacrao-bounces at tamuc.edu<mailto:tacrao-bounces at tamuc.edu>> On Behalf Of Alejandra Holt
Sent: Thursday, January 23, 2020 4:46 PM
To: tacrao at tamuc.edu<mailto:tacrao at tamuc.edu>
Subject: Re: [TACRAO] Listserv [EXTERNAL] Re: Enrollment Reporting



We do the same as Texas Woman’s University.  At the end of each term, financial aid and Registrar meet and review our all “F” report with the last dates of attendance reported by the faculty.  Financial aid makes the adjustments for R2T4 and we update the NSC manually with the correct LDA.  The “F” grades remain on the student’s record.  We don’t withdraw them in our SIS.



Alex





Alejandra Holt

Assistant Registrar

210-458-6523

Alejandra.Holt at utsa.edu<mailto:Alejandra.Holt at utsa.edu>

University of Texas at San Antonio







From: tacrao-bounces at tamuc.edu<mailto:tacrao-bounces at tamuc.edu> <tacrao-bounces at tamuc.edu<mailto:tacrao-bounces at tamuc.edu>> On Behalf Of Lothringer, Robert
Sent: Thursday, January 23, 2020 4:21 PM
To: tacrao at tamuc.edu<mailto:tacrao at tamuc.edu>
Subject: [EXTERNAL] Re: [TACRAO] Listserv Enrollment Reporting



  **EXTERNAL EMAIL**
  This email originated outside of The University of Texas at San Antonio.
  Please exercise caution when clicking on links or opening attachments.



**External Email**

**External Email**

**External Email**

**External Email**

**External Email**

**External Email**

The state auditor’s office considers these unofficial withdrawals and there is an expectation that we report them to the NSLDS/NSC as withdrawn with an effective date of the last day of attendance.  And by expectation I mean we get written up in the audit as being out of compliance if we don’tt.



We update the Clearinghouse manually but we keep the F grade on the record in our system.  We do not administratively withdraw them.



Bobby





Bobby Lothringer

University Registrar

Texas Woman’s University

[https://urldefense.proofpoint.com/v2/url?u=https-3A__twu.edu_marketing-2Dcommunication_email-2Doption-2D1.png&d=DwIF-g&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=auQ-4w0XzjwkPhWLvIyovlqr6NiLqaGPnnp9RzhRuW8&s=W-TnxQWodjA3nfS4ru9ilx_k9-KGfdsDnrqcMMn7HNU&e= ]









From: tacrao-bounces at tamuc.edu<mailto:tacrao-bounces at tamuc.edu> <tacrao-bounces at tamuc.edu<mailto:tacrao-bounces at tamuc.edu>> On Behalf Of Gallarzo, Nohemi
Sent: Thursday, January 23, 2020 4:16 PM
To: tacrao at tamuc.edu<mailto:tacrao at tamuc.edu>
Subject: [TACRAO] Listserv Enrollment Reporting



Good afternoon TACRAO!



We have students who earned grades of F but stopped attending class mid-semester.   Our Financial Aid Office calculates an R2T4 as of the last date of attendance for these students.



This semester, they have asked the Registrar's Office to go back and edit enrollment status on National Student Clearinghouse Reports to reflect withdrawal as of the last date of attendance.



Questions:

  *   Which Registrars out there do this?
  *   Do you update your SIS Registration Form to reflect withdrawal (without a request from the student or faculty member to withdraw)?
  *   If you don't update your SIS, do you process manually in Clearinghouse?

Thank you!







[Image removed by sender. UTEP]

Nohemi Gallarzo
Registrar



Registration and Records
The University of Texas at El Paso
500 W. University Ave.
El Paso, TX 79968
Office: 915-747-7324
Fax: 915-747-8764
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