[TACRAO] Listserv Question

Thomas Elder teld at tjc.edu
Mon Apr 11 13:15:13 CDT 2016


TJC has the FERPA statement and release on the Dual Credit form.


Tom Elder
Director, Academic Services/Registrar
Tyler Junior College
PO Box 9020
903-510-3038
teld at tjc.edu<mailto:teld at tjc.edu>

[TJCtm]

From: tacrao-bounces at tamuc.edu [mailto:tacrao-bounces at tamuc.edu] On Behalf Of Lothringer, Robert
Sent: Monday, April 11, 2016 9:43 AM
To: 'tacrao at tamuc.edu' <tacrao at tamuc.edu>
Subject: Re: [TACRAO] Listserv Question

Well, in my opinion that all depends on how you have your FERPA policy worded and whether or not you specify high school counselors as school officials for the purposes of dual credit enrollment.  It could get murky.

That’s why we just have the students sign a release that allows us to share their academic information with both their high school officials and their parents prior to the grade being applied/transferred back to the high school.  It just takes the whole issue off the table.

From: tacrao-bounces at tamuc.edu<mailto:tacrao-bounces at tamuc.edu> [mailto:tacrao-bounces at tamuc.edu] On Behalf Of Sandra Clay
Sent: Monday, April 11, 2016 9:31 AM
To: tacrao at tamuc.edu<mailto:tacrao at tamuc.edu>
Subject: Re: [TACRAO] Listserv Question

Let me add a clarifying question, Robert.  Doesn't the high school counselor have a "need to know" if there are problems with one of "his/her" students in a dual credit class since that potentially impacts that student's graduation?  That's been my rationale, and I communicate with the counselor on that basis.

If the counselor then talks to the parents based on high school parameters, that's her decision - and her legal right from a secondary perspective.

Sandra Clay
Director of Admissions
Jacksonville College



Sandra Clay
Director of Admissions
Jacksonville College
903.589.7110
903.541.4091 (fax)

On Fri, Apr 8, 2016 at 4:00 PM, Lothringer, Robert <rlothringer at mail.twu.edu<mailto:rlothringer at mail.twu.edu>> wrote:
Cassandra-

Once the student enrolls in postsecondary/higher education level work, no matter their age or current status, then the FERPA rights that were shared between the student and parent transfer solely to the student.  Now once the course enrollment/grade gets recorded back on the high school transcript, then technically the parents have access to see as part of the high school record, but not until then.  Otherwise, the college record is like any other college student’s record…parents can only have access if the student provides a signed, written release or the parents have proof of dependency for income tax purposes.

What we do at TWU to avoid the whole mess is have the students sign a FERPA release as part of their dual-credit paperwork that allows us to share their dual-credit enrollment/record with their parents and high school counselor.

Hope that helps.


Bobby Lothringer
University Registrar
Texas Woman's University
P.O. Box 425559
Denton, Texas  76204

Phone:  940-898-3031<tel:940-898-3031>
Fax:  940-898-3097<tel:940-898-3097>
E-mail:  Rlothringer at twu.edu<mailto:Rlothringer at twu.edu>



From: tacrao-bounces at tamuc.edu<mailto:tacrao-bounces at tamuc.edu> [mailto:tacrao-bounces at tamuc.edu<mailto:tacrao-bounces at tamuc.edu>] On Behalf Of Lachica-Chavez, Cassandra M.
Sent: Friday, April 08, 2016 12:27 PM
To: tacrao at tamuc.edu<mailto:tacrao at tamuc.edu>
Subject: [TACRAO] Listserv Question

Fellow colleagues,

I am fairly new to the Community College world and I recently had a question come up and I want to see how others may be handling the issue. We currently serve a large population of dual credit students and as part of the high school processes teachers are asked to input grades (daily assignments, exams etc) on a student/parent portal and they are being asked to meet for a parent teacher conference. Some instructors are hesitant because they come from the FERPA world and I understand their concern with posting their grades on a separate portal and speaking with parents, but I  also see the high school component as well that this is a high school course as well. How are institutions handling this type of issue?


Thank you,

Cassandra M. Lachica-Chavez, Ph.D.,
Executive Director of Admissions and Registrar
915-831-2580<tel:915-831-2580>


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