[TACRAO] Listserv Student Identity Verification

Scott Smiley Smiley_s at utpb.edu
Thu Sep 4 10:26:57 CDT 2014

I did not receive any comments on the subject listed below from any listserv
participant.  As a listserv viewer, I believe the questions fall into one of
three categories:  #1 Why did you ask that question, it doesn't deserve a
response (I never feel this way);  #2  Good question and quick to respond (I
sometimes feel this way);  OR  #3  I have no idea how to answer this and it
will take too long to find an answer (many times I have felt this way),
therefore no response.


Based on these three categories, I am assuming the following request is
closer to #3, rather than #1, but hopeful that someone will find it to be a
good question with a quick response (#2).  


If it is leaning more towards the 3rd category type (too difficult, no
response), I hope we can get this on a TACRAO Conference Session Agenda so
that we can share best practices of how a campus verifies the identity of
the students who enroll, the procedures to systematically check this and the
challenges of doing so for Online Students.


Any thoughts and suggestions would be appreciated.


From: Scott Smiley [mailto:Smiley_s at utpb.edu] 
Sent: Friday, August 01, 2014 12:32 PM
To: 'tacrao at tamuc.edu'
Subject: Student Identity Verification


Fellow TACRAOns,


I need your assistance regarding a relatively heavy topic (for a Friday)
related to Student Identity Verification. I need to know which institutions
(any institution - community college, 4-year, health science center.) have a
procedure in place to verify the identity of the students who are enrolling.
In this day and age of identity theft, it has recently come to light (at
another institution) that a student could use a completely different
identity and SSN to enroll and apply for Financial Aid. and definitely abuse
the system and someone else's credit history.


Although we cannot protect ourselves from every scenario (humans are a
creative lot),  I need to know the steps that institutions go through to
verify the identity of the students who have applied, been admitted and
enrolled and at what stage this verification of identity occurs.


1.       At what point is the identity checked (i.e. before they enroll, at
the time they receive financial aid, both.)?

2.       What form of ID is considered appropriate to satisfy the
requirement (i.e. copy of original SSN card, driver's license, passport

3.       How do you handle this process with online students?


I look forward to hearing from you.  Please respond directly to my e-mail
address with your responses if you do not want to send it out over the


Scott Smiley

Director of Admission

University of Texas of the Permian Basin (UTPB)

4901 E University Blvd

Odessa, TX  79762

Tel:  432-552-2605

Fax: 432-552-3605

 <mailto:smiley_s at utpb.edu> smiley_s at utpb.edu


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