[phas-grad] Summer MS Thesis paperwork and deadlines

[Kurtis Williams]

Hello everyone,

If you are planning to graduate over the summer, below are the important deadlines for completing the various steps of the thesis process.  These were supposedly mailed to you, but I just want to emphasize that these dates and procedures are very rigid, so make careful note!

If you are not graduating this summer, it might be good to read them through anyway just to start to familiarize yourself with the process.  If you want to defend your thesis in the fall, you *must* finish your thesis proposal by the Summer deadline.

Note: The email from the grad school started off with instructions for the dissertation; that is for PhD students only.  I've deleted that info from the forwarded email so as not to cause confusion.  Also, unless you are working on a physics education project, you probably do not need to worry about any references to the "IRB"

Cheers,
Kurtis

Dr. Kurtis A. Williams (he/him/his)

Assoc. Professor and Department Head

Department of Physics and Astronomy<https://www.tamuc.edu/physics>


P: 903.886.5488


Texas A&M University-Commerce<https://www.tamuc.edu/>



Thesis

Final Thesis

*         Please remember that you must have proposal approval a minimum of 1 semester prior to submitting your final thesis.

*         Review items 4-6 on the TDS/Thesis<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/theses.aspx> web page (www.tamuc.edu/thesis<http://www.tamuc.edu/thesis>) for important information about the final thesis process and for links to related forms.

*         If you intend to graduate Summer 2024, you must submit the digital form, Notification Form for the Final Thesis Defense no less than 7 days prior to the date of your final thesis defense. Please use the link to the digital form under item 4 on the TDS/Thesis web page.

*         Complete final thesis submissions must be received by TDS no later than the end of the day, Friday, June 28, 2024. Please use the link to the digital form, Final Thesis Submission Form, under item 5 on the TDS/Thesis web page for submissions.

*         Documents required to be included with the submission form are as follows:

o   Final thesis document (in Word format or PDF if using LaTex)

o   iThenticate report (note that the cumulative percentage of similarity cannot be more than 12%). See the TDS web page iThenticate<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/avoiding-plagiarism.aspx> for more information.

Thesis Proposal

*         Review items 1-3 on the TDS/Thesis<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/theses.aspx> web page (www.tamuc.edu/thesis<http://www.tamuc.edu/thesis>) for important information related to the thesis proposal process and for links to related forms.

*         To receive Summer 2024 approval of your proposal document, complete proposal submission packets must be received by TDS no later than the end of the day, Friday, July 26, 2024. Please use the link to the digital form, Thesis Proposal Submission Form, under item 3 on the TDS/Thesis web page for submissions.

*         Documents required to be included with the proposal submission form are as follows:

o   Thesis proposal document (in Word format or PDF if using LaTex)

o   IRB/IBC/IACUC approval letter, as applicable (your advisor will provide you a copy if needed)

o   iThenticate report (note that the cumulative percentage of similarity cannot be more than 12%). See the TDS web page iThenticate<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/avoiding-plagiarism.aspx> for more information.

o   CITI training reports (RCR, plus additional as required by the Office of Sponsored Programs)


You must complete at least 6 hours of 518 to fulfill the thesis requirements of your degree.


Please note your research committee approval letter (e.g., IRB approval letter) is not the same as Graduate School approval.  Graduate School/TDS approval of your proposal document is not required to begin data collection, only completion of required research compliance training and, as applicable, receipt of research committee approval of your study.

TDS Resources: Below are links to the resources and important information you will need during the or thesis process:



*         Thesis Process short link:  www.tamuc.edu/thesis<http://www.tamuc.edu/thesis>

*         A YouTube<https://www.youtube.com/watch?v=Lsyb-NaFjLs> presentation of the submission process entitled "A Walk Through of the Digital Process."

*         Graduate School Templates and Guide - found at TDS/Resources for Writing<http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/ResourcesforWriting.aspx>.  Here you will find,

o   the standard thesis/dissertation template, and

o   the Thesis and Dissertation Formatting Guide<https://inside.tamuc.edu/academics/graduateSchool/documents/thesis--dissertation-services/Graduate%20School%20Thesis%20and%20Dissertation.pdf>

o   the Thesis and Dissertation Submission Guide<https://inside.tamuc.edu/academics/graduateSchool/documents/thesis--dissertation-services/Thesis%20and%20Dissertation%20Submission%20Guide.pdf>

*         Commonly Used Style Guides - found at TDS/Resources for Writing<http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/ResourcesforWriting.aspx>

*         TDS Submission deadlines<http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/deadlines-for-submission.aspx>

*         Graduate Forms and Guidelines page<http://www.tamuc.edu/academics/graduateSchool/graduateForms.aspx>

*         Research Tools<http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/research-tools.aspx>

*         Research Compliance<http://www.tamuc.edu/research/compliance/default.aspx>

*         iThenticate<http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/avoiding-plagiarism.aspx>

*         Zoom Etiquette<https://blog.zoom.us/video-meeting-etiquette-tips/>
If you have any questions or concerns, or if you encounter issues at any point during the dissertation or thesis process, please feel free to contact TDS, Karin Thomas, at TDS at tamuc.edu<mailto:TDS at tamuc.edu>.

TDS Deadlines for Summer 2024
The last day to defend a final dissertation for Summer 2024 graduation is Friday, June 21st
Final dissertation/thesis submissions must be with TDS by Friday, June 28th
Proposal (both dissertation and thesis) submissions for Summer 2024 approval must be with TDS by Friday, July 26th

TDS Deadlines for Fall 2024
The last day to defend a final dissertation for Fall 2024 graduation is Friday, October 25th
Final dissertation/thesis submissions must be with TDS by Friday, November 1st
Proposal (both dissertation and thesis) submissions for Fall 2024 approval must be with TDS by Monday, November 25th

* Schedule forms for dissertation defenses (proposal and final) are due in the Graduate School the 20th of the month prior to the defense date (if the 20th of the month falls on a weekend or university holiday, the deadline is the working day prior to the 20th).
** The Notification Form for the Final Thesis Defense is due with TDS at least 7 days prior to the scheduled defense date.

Early TDS submissions are encouraged. Approvals for submissions received past the deadline will be processed for review and approval for the following semester.

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