[phas-faculty_staff_others] Emburse Pre-Approvals - foreign trips and state funded trips

[Heungman Park]

Hi Lydia,


Do we need a pre-approval for stated funded trips with own credit cards for reimbursement?

In this case, we do not use a university credit card.


Heungman



_____________________________
Heungman Park, Ph.D.
Associate Professor
Department of Physics & Astronomy
East Texas A&M University (formerly Texas A&M University-Commerce)
Commerce, TX 75429, USA
www.tamuc.edu/physics

________________________________
From: phas-faculty_staff_others <phas-faculty_staff_others-bounces at tamuc.edu> on behalf of Lydia Dale <Lydia.Dale at etamu.edu>
Sent: Wednesday, September 3, 2025 9:37:03 AM
To: 'phas-faculty_staff_others at tamuc.edu'
Subject: [phas-faculty_staff_others] FW: Emburse Pre-Approvals - foreign trips and state funded trips

Information below regarding Emburse Pre-Approvals.

Lydia Dale

Administrative Associate III

Physics & Astronomy  |  McFarland Science Building, 106

P: 903.886.5488


[TAMUC logo]<https://www.tamuc.edu/>








From: Toni Burton <Toni.Burton at etamu.edu>
Sent: Wednesday, September 3, 2025 9:33 AM
To: BUGDL <BUG at etamu.edu>; Administrative Assist/Coord <AdminAssistants at etamu.edu>
Cc: Emburse <emburse at etamu.edu>
Subject: Emburse Pre-Approvals

Good morning,
Beginning today, an Emburse Pre-Approval will be a required attachment on Travel expense reports for foreign trips as well as state funded trips. While pre-approval was still required for these report types, it was not a required attachment due to the conversion from Concur. Most of those reports have worked their way through, and going into the new fiscal year, all Travel Expense reports for foreign trips or state funded trips need a PA attached. The system will not allow submission of these Travel reports without a PA attached. Feel free to reach out to Emburse at etamu.edu<mailto:Emburse at etamu.edu> with any Emburse or OneCard issues.

Please share within your department as needed.

Thanks,

Toni Burton, MSA

Assistant Controller

Financial Management Group  |  McDowell Administration, BA196

P: 903.886.5043
F: 903.886.5899



Mail: P.O. Box 3011, Commerce, TX 75429

Ship: 2600 W Neal Street, Commerce, TX 75428



[TAMUC logo]<https://www.tamuc.edu/>



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