[GradFacultyStaff] 518/718 Emails to Students

Karin Thomas Karin.Thomas at tamuc.edu
Tue Jun 11 10:32:31 CDT 2024 

Dear Graduate Faculty,

The Graduate School/TDS recently sent the following information to students enrolled in a 518 or 718 course.  Please share this email with students who may not be enrolled in a 518 or 718 course, but would benefit from this information.

For information about the dissertation or thesis process, both proposal and final, and for related forms and resources, please visit the TDS/Dissertation web page (www.tamuc.edu/dissertation<http://www.tamuc.edu/dissertation>) or the TDS Thesis web page (www.tamuc.edu/thesis<http://www.tamuc.edu/thesis>).

Please keep in mind when submitting digital forms that the forms will take a few days to route through the approval process.  We recommend students submit any forms at least 3-5 days before the deadline so the form is more likely to reach the Graduate School/TDS by the given deadline.

Please make note of the summary of important deadlines below.

Dissertation

Final Dissertation

*         Please remember that you must have proposal approval a minimum of 1 semester prior to submitting your final dissertation.

*         Review items 4-6 on the TDS/Dissertation<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/dissertations.aspx> web page (www.tamuc.edu/dissertation<http://www.tamuc.edu/dissertation>) for important information about the final dissertation process and links to related forms.

*         If a you intend to graduate Summer 2024, the deadline to hold your final dissertation is Friday, June 21, 2024. The deadline to submit the Final Defense Schedule Form for a June defense was May 20, 2024. If a you missed this deadline, you will have to wait for the fall semester to graduate.

*         Complete final dissertation submissions must be received by TDS no later than the end of the day, Friday, June 28, 2024. Please use the link to the digital form, Final Dissertation Submission Form, under item 5 on the TDS/Dissertation web page for submissions.

*         Documents required to be included with the submission form are as follows:

o   Final dissertation document (in Word format)

o   iThenticate report (note that the cumulative percentage of similarity cannot be more than 12%). See the TDS web page iThenticate<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/avoiding-plagiarism.aspx> for more information.

o   Dissertation Information Sheet (sent to you in an informational email from Dayla Burgin, Admissions Coordinator)

o   Survey of Earned Doctorates Certificate (for PhD students only; sent to you in an informational email from Dayla Burgin, Admissions Coordinator)


Dissertation Proposal

*         Review items 1-3 on the TDS/Dissertation<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/dissertations.aspx> web page (www.tamuc.edu/dissertation<http://www.tamuc.edu/dissertation>) for important information related to the dissertation proposal process and for links to related forms.

*         The Schedule Form for Proposal Defense is due the 20th of the month prior to the proposal defense date. Please use the link to the digital form, Schedule Form for Proposal Defense, under item 2 on the TDS/Dissertation web page for submissions and upload a current copy of your proposal document when you submit the completed form.

*         To receive Summer 2024 approval of your proposal document, complete proposal submission packets must be received by TDS no later than the end of the day, Friday July 26, 2024. Please use the link to the digital form, Dissertation Proposal Submission Form, under item 3 on the TDS/Dissertation web page for submissions.

*         Documents required to be included with the proposal submission form are as follows:

o   Dissertation proposal document (in Word format)

o   IRB/IBC/IACUC approval letter, as applicable (your advisor will provide you a copy if needed)

o   iThenticate report (note that the cumulative percentage of similarity cannot be more than 12%). See the TDS web page iThenticate<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/avoiding-plagiarism.aspx> for more information.

o   CITI training reports (RCR, plus additional as required by the Office of Sponsored Programs)


Please continue to be aware that, for doctoral students, grades of U now impact academic standing, including U's earned in 718.

Thesis

Final Thesis

*         Please remember that you must have proposal approval a minimum of 1 semester prior to submitting your final thesis.

*         Review items 4-6 on the TDS/Thesis<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/theses.aspx> web page (www.tamuc.edu/thesis<http://www.tamuc.edu/thesis>) for important information about the final thesis process and for links to related forms.

*         If you intend to graduate Summer 2024, you must submit the digital form, Notification Form for the Final Thesis Defense no less than 7 days prior to the date of your final thesis defense. Please use the link to the digital form under item 4 on the TDS/Thesis web page.

*         Complete final thesis submissions must be received by TDS no later than the end of the day, Friday, June 28, 2024. Please use the link to the digital form, Final Thesis Submission Form, under item 5 on the TDS/Thesis web page for submissions.

*         Documents required to be included with the submission form are as follows:

o   Final thesis document (in Word format or PDF if using LaTex)

o   iThenticate report (note that the cumulative percentage of similarity cannot be more than 12%). See the TDS web page iThenticate<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/avoiding-plagiarism.aspx> for more information.

Thesis Proposal

*         Review items 1-3 on the TDS/Thesis<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/theses.aspx> web page (www.tamuc.edu/thesis<http://www.tamuc.edu/thesis>) for important information related to the thesis proposal process and for links to related forms.

*         To receive Summer 2024 approval of your proposal document, complete proposal submission packets must be received by TDS no later than the end of the day, Friday, July 26, 2024. Please use the link to the digital form, Thesis Proposal Submission Form, under item 3 on the TDS/Thesis web page for submissions.

*         Documents required to be included with the proposal submission form are as follows:

o   Thesis proposal document (in Word format or PDF if using LaTex)

o   IRB/IBC/IACUC approval letter, as applicable (your advisor will provide you a copy if needed)

o   iThenticate report (note that the cumulative percentage of similarity cannot be more than 12%). See the TDS web page iThenticate<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/avoiding-plagiarism.aspx> for more information.

o   CITI training reports (RCR, plus additional as required by the Office of Sponsored Programs)


You must complete at least 6 hours of 518 to fulfill the thesis requirements of your degree.


Please note your research committee approval letter (e.g., IRB approval letter) is not the same as Graduate School approval.  Graduate School/TDS approval of your proposal document is not required to begin data collection, only completion of required research compliance training and, as applicable, receipt of research committee approval of your study.

TDS Resources: Below are links to the resources and important information you will need during the dissertation or thesis process:

*         Dissertation process short link:  www.tamuc.edu/dissertation<http://www.tamuc.edu/dissertation>

*         Thesis Process short link:  www.tamuc.edu/thesis<http://www.tamuc.edu/thesis>

*         A YouTube<https://www.youtube.com/watch?v=Lsyb-NaFjLs> presentation of the submission process entitled "A Walk Through of the Digital Process."

*         Graduate School Templates and Guide - found at TDS/Resources for Writing<http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/ResourcesforWriting.aspx>.  Here you will find,

o   the standard thesis/dissertation template, and

o   the Thesis and Dissertation Formatting Guide<https://inside.tamuc.edu/academics/graduateSchool/documents/thesis--dissertation-services/Graduate%20School%20Thesis%20and%20Dissertation.pdf>

o   the Thesis and Dissertation Submission Guide<https://inside.tamuc.edu/academics/graduateSchool/documents/thesis--dissertation-services/Thesis%20and%20Dissertation%20Submission%20Guide.pdf>

*         Commonly Used Style Guides - found at TDS/Resources for Writing<http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/ResourcesforWriting.aspx>

*         TDS Submission deadlines<http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/deadlines-for-submission.aspx>

*         Graduate Forms and Guidelines page<http://www.tamuc.edu/academics/graduateSchool/graduateForms.aspx>

*         Research Tools<http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/research-tools.aspx>

*         Research Compliance<http://www.tamuc.edu/research/compliance/default.aspx>

*         iThenticate<http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/avoiding-plagiarism.aspx>

*         Zoom Etiquette<https://blog.zoom.us/video-meeting-etiquette-tips/>
If you have any questions or concerns, or if you encounter issues at any point during the dissertation or thesis process, please feel free to contact TDS, Karin Thomas, at TDS at tamuc.edu<mailto:TDS at tamuc.edu>.

Best,

Karin Thomas

Thesis and Dissertation Specialist

Graduate School<http://www.tamuc.edu/academics/graduateSchool/default.aspx?_ga=2.13467511.113036308.1568144241-624931466.1531144196>  |  Business Administration Bldg., 142


P: 903.886.5968



Mail: Graduate School | P.O. Box 3011, Commerce, TX 75429

Ship: 2600 S Neal Street, McDowell Admin BA 142, Commerce, TX 75428


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TDS Deadlines for Summer 2024
The last day to defend a final dissertation for Summer 2024 graduation is Friday, June 21st
Final dissertation/thesis submissions must be with TDS by Friday, June 28th
Proposal (both dissertation and thesis) submissions for Summer 2024 approval must be with TDS by Friday, July 26th

TDS Deadlines for Fall 2024
The last day to defend a final dissertation for Fall 2024 graduation is Friday, October 25th
Final dissertation/thesis submissions must be with TDS by Friday, November 1st
Proposal (both dissertation and thesis) submissions for Fall 2024 approval must be with TDS by Monday, November 25th

* Schedule forms for dissertation defenses (proposal and final) are due in the Graduate School the 20th of the month prior to the defense date (if the 20th of the month falls on a weekend or university holiday, the deadline is the working day prior to the 20th).
** The Notification Form for the Final Thesis Defense is due with TDS at least 7 days prior to the scheduled defense date.

Early TDS submissions are encouraged. Approvals for submissions received past the deadline will be processed for review and approval for the following semester.

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