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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D">Good morning<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><u><span style="font-family:"Times New Roman",serif;color:red">Administrative Associates</span></u></i><i><span style="font-family:"Times New Roman",serif;color:#1F4E79">, please forward this email to the faculty in your departments.
If I have copied someone who is no longer a Department Admin, please let me know and I will remove them from my contact list.</span></i><i><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-family:"Times New Roman",serif;color:#1F497D"><o:p> </o:p></span></i></p>
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-family:"Times New Roman",serif;color:red;background:yellow;mso-highlight:yellow">**Please read the entire email, as
<u>IMPORTANT</u> information has been provided.**</span></b><b><span style="font-family:"Times New Roman",serif;color:red"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Times New Roman",serif">Final grades, for the following terms, are
<u>DUE TODAY, May 11, 2020 by 5 p.m..<o:p></o:p></u></span></b></p>
<p class="MsoNormal"><u><span style="font-family:"Times New Roman",serif;color:#1F497D"><o:p><span style="text-decoration:none"> </span></o:p></span></u></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D">**</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:red">
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D">All instructors with classes that are scheduled to end
<b><i>after</i></b> May 8, 2020, </span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:red">marked in</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D">
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:red">RED</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D">, MUST submit the grade
<i>IP</i> (in progress) into grading worksheets, if students have not already received a letter grade for the course. A
<i><a href="https://dms.tamuc.edu/Forms/GradeChangePetition">Petition for Grade Change form</a></i> will need to be completed for each student at the end of the sub-term, or as students complete the course, and submitted to the Registrar’s Office for processing.
<u>The reason for this is to insure that all student Academic Transcripts reflect classes that are still in progress at the end of the Spring 2020 semester.</u><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#1F497D"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo1"><span style="font-family:"Times New Roman",serif">2020 Spring
<i>Full 16 week Term</i> – January 13, 2020 – May 8, 2020 <b><o:p></o:p></b></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo1"><span style="font-family:"Times New Roman",serif">2020 Spring
<i>Sub-Term ’L’ – </i>January 30, 2020 – May 8, 2020<b><o:p></o:p></b></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo1"><span style="font-family:"Times New Roman",serif">2020 Spring
<i>Sub-Term ‘J’ – </i>March 16, 2020 – May 8, 2020<b><o:p></o:p></b></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo1"><span style="font-family:"Times New Roman",serif">2020 Spring
<i>Sub-Term ‘Z’ – </i>March 23, 2020 – May 8, 2020<b><o:p></o:p></b></span></li><li class="MsoNormal" style="color:red;mso-list:l1 level1 lfo1"><span style="font-family:"Times New Roman",serif">2020 Spring
<i>Sub-Term ‘N’</i> – January 13, 2020 – January 15, 2021<b><o:p></o:p></b></span></li><li class="MsoNormal" style="color:red;mso-list:l1 level1 lfo1"><span style="font-family:"Times New Roman",serif">2020 Spring
<i>Sub-Term ‘O’</i> – January 30, 2020 – January 15, 2021<b><o:p></o:p></b></span></li><li class="MsoNormal" style="color:red;mso-list:l1 level1 lfo1"><span style="font-family:"Times New Roman",serif">2020 Spring
<i>Sub-Term ‘P’</i> – February 17, 2020 – February 16, 2021<b><o:p></o:p></b></span></li><li class="MsoNormal" style="color:red;mso-list:l1 level1 lfo1"><span style="font-family:"Times New Roman",serif">2020 Spring
<i>Sub-Term ‘U’ – </i>March 10, 2020 – March 12, 2021<b><o:p></o:p></b></span></li><li class="MsoNormal" style="color:red;mso-list:l1 level1 lfo1"><span style="font-family:"Times New Roman",serif">2020 Spring
<i>Sub-Term ‘V’ – </i>April 2, 2020 – April 1, 2021<b><o:p></o:p></b></span></li><li class="MsoNormal" style="color:red;mso-list:l1 level1 lfo1"><span style="font-family:"Times New Roman",serif">2020 Spring
<i>Sub-Term ‘A1’ – </i>April 30, 2020 – April 30, 2021<b><o:p></o:p></b></span></li></ul>
<p class="MsoNormal"><b><span style="color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D">**Any grades not submitted on time will require the submission of a
<i><a href="https://dms.tamuc.edu/Forms/GradeChangePetition">Petition for Grade Change form</a></i></span><span style="font-size:14.0pt;font-family:"Times New Roman",serif;color:#1F497D">
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D">for each student, in order to post the grades. Approval from Instructor, Department Head, and Dean are required.
<b>Class rosters (with final grades) that are attached to multiple <i>Petition for Grade Change forms</i> will NOT be accepted; a completed form is required for EACH STUDENT.</b>
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D">
<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><u><span style="font-size:14.0pt;font-family:"Times New Roman",serif;color:#00B050">Instructions for entering final grades (two methods):<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif;color:#00B050"><o:p> </o:p></span></b></p>
<p class="MsoNormal" align="center" style="text-align:center;text-indent:.25in"><b><span style="font-size:13.0pt;font-family:"Times New Roman",serif;color:red;background:yellow;mso-highlight:yellow">**<u>Please provide the last date of attendance/participation
for all students with the grade of ‘F’. IF the student has never attended/participated, please input zero (0) hours into the Hours Attended column, instead of entering a date.</u>**</span></b><b><span style="font-size:13.0pt;font-family:"Times New Roman",serif;background:yellow;mso-highlight:yellow">
<span style="color:red">If you are unable to submit this date due to an error message, please email me the date and I will manually update your roster. This information is needed for Financial Aid processes.</span></span></b><b><span style="font-size:13.0pt;font-family:"Times New Roman",serif;color:red"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-indent:.25in"><b><u><span style="font-size:18.0pt;font-family:"Times New Roman",serif;color:red"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><img border="0" width="691" height="262" style="width:7.1979in;height:2.7291in" id="Picture_x0020_3" src="cid:image001.jpg@01D6276B.4192EC20" alt="cid:image002.png@01D5AE79.5FBCEB30"><b><span style="font-family:"Times New Roman",serif;color:#1F497D"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-family:"Times New Roman",serif;color:#00B050"><o:p> </o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:#1F497D;mso-list:l4 level1 lfo2"><b><span style="font-family:"Times New Roman",serif;color:#00B050">Traditional Method:</span></b><b><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></b></li></ol>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo3">
<![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:#1F497D">Log into myLEO<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo3">
<![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:#1F497D">Select: Faculty Resources tab<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo3">
<![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:#1F497D">Select: Faculty Final Grades<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo3">
<![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:#1F497D">Select: Term<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo3">
<![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:#1F497D">Select: Course<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo3">
<![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:#1F497D">Select: Submit<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo3">
<![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:#1F497D">Input letter grade under “Grade”<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo3">
<![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:#1F497D">Select: Submit<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-family:"Times New Roman",serif;color:#00B050"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="color:#00B050;mso-list:l4 level1 lfo2"><b><span style="font-family:"Times New Roman",serif">New Method ( for D2L Gradebook users):<o:p></o:p></span></b></li></ol>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo4">
<![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:#1F497D">Export final grades from your LMS gradebook directly into the Banner Student Information system. Please consult the instructions below:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l0 level2 lfo4">
<![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:#1F497D"><a href="http://www.tamuc.edu/facultyStaffServices/academicTechnology/_documents/Export%20Grades%20from%20myLeo%20Online%20To%20SIS.pdf">Detailed Written Instructions</a>
(PDF)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l0 level2 lfo4">
<![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:#1F497D"><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__youtu.be_x7BQshwAIBs&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=ipRgm7MFqxEwm4jXxXA7TfceI2KGyDX4I4OYfUR5x68&m=QGG8mQnb-z3f40hd2BE_MfQLRyPsv9ANJFgHHagoVgQ&s=wGikw4aClkwE5_RcQkxR8C-yxssJzE5yZI2f-5PATds&e=">Video
Walkthrough</a> (YouTube).<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo4">
<![if !supportLists]><span style="font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:#1F497D">If you should have any questions or concerns regarding the new method of grading, please contact
<a href="mailto:Online@tamuc.edu">Online@tamuc.edu</a> for assistance.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-family:"Times New Roman",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif;color:#1F497D">If you are assigning Incomplete (X) grades:<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif;color:#1F497D">
</span></b><span style="font-family:"Times New Roman",serif;color:#1F497D">The grade of “X” must be submitted into grading worksheets. The incomplete grade of “I” is for Thesis and Dissertation ONLY.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif;color:#1F497D">If you are teaching Developmental Coursework courses MATH 131, MATH 120, or ENG 100, please follow the instructions below:<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-family:"Times New Roman",serif;color:#1F497D">Instructors will use the “R” option then the letter grade. The scale will look like this:
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman",serif;color:#1F497D">RA: A<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman",serif;color:#1F497D">RB: B<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman",serif;color:#1F497D">RC: C<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman",serif;color:#1F497D">RD: D<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman",serif;color:#1F497D">RF: F<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif;color:#1F497D">If you are teaching Thesis and/or Dissertation courses:<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman",serif;color:#1F497D">Doctoral students in 718 should be assigned a grade of ‘I’ or ‘U’. ‘I’ is for making progress in their dissertation during that term and ‘U’ is for
unsatisfactory progress in their dissertation during that term. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman",serif;color:#1F497D">Masters students in 518 should be assigned the grade of ‘I’.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#1F497D">If you receive this error message:
</span><b><span style="font-size:10.0pt;color:red">com.ellucian.sso.exception.ApplicationException: UDC Id not available</span></b><span style="font-family:"Times New Roman",serif;color:#1F497D">, please contact the IT office at 903-468-6000 for assistance.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif;color:#1F497D">Please note, the prompt submission of grades is imperative for staff to complete their end of term processes.
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#1F497D">There are several processes affected by final grades for each semester. Some of these are:
<o:p></o:p></span></p>
<ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="color:#1F497D;mso-list:l2 level1 lfo5"><span style="font-family:"Times New Roman",serif">Financial aid eligibility determination<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l2 level1 lfo5"><span style="font-family:"Times New Roman",serif">Graduation check out<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l2 level1 lfo5"><span style="font-family:"Times New Roman",serif">Academic action assessments<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l2 level1 lfo5"><span style="font-family:"Times New Roman",serif">Student registration in future terms<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l2 level1 lfo5"><span style="font-family:"Times New Roman",serif">Final transcript calculations for our students<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l2 level1 lfo5"><span style="font-family:"Times New Roman",serif">Academic appeals for future semesters<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#1F497D">None of these can be done without all grades for individual students.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#1F497D">Also, when completing the grading process, please be aware of FERPA regulations and guidelines, which can be found at the following address: <u><a href="http://www.tamuc.edu/admissions/registrar/documents/Ferpafacultystaff.pdf">http://www.tamuc.edu/admissions/registrar/documents/Ferpafacultystaff.pdf</a></u> Grading
information is considered non-directory and cannot be shared openly amongst a class or department. We appreciate your attention in this matter.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#1F497D">If you have any additional questions, please feel free to contact me for assistance.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#1F497D">Thank you,
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:13.5pt;color:#00386C">Breanna Ashmore
</span></b><o:p></o:p></p>
</td>
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<p class="MsoNormal"><i><span style="font-size:12.0pt;color:#4F5352">Coordinator of Enrollment Services</span></i><span style="font-size:12.0pt;color:#1F497D">
</span><o:p></o:p></p>
</td>
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<p class="MsoNormal"><span style="color:#4F5352"><a href="http://www.tamuc.edu/admissions/registrar/"><span style="color:#0088CE">Registrar's Office</span></a> | One Stop Shop
</span><o:p></o:p></p>
</td>
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<p class="MsoNormal"><span style="color:#4F5352;text-transform:uppercase">P</span><span style="color:#4F5352">: 903.886.5070<span style="text-transform:uppercase"> | F</span>: 903.886.5187
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:white">-</span><o:p></o:p></p>
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<p class="MsoNormal"><i><span style="color:#4F5352">Mail:</span></i><span style="color:#4F5352"> P.O. Box 3011, Commerce, TX 75429
</span><o:p></o:p></p>
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<p class="MsoNormal"><i><span style="color:#4F5352">Ship:</span></i><span style="color:#4F5352"> 2600 S Neal Street, Commerce, TX 75428</span><o:p></o:p></p>
<p class="MsoNormal"><i><span style="color:#595959">Email:</span></i><span style="color:#1F497D">
</span><span style="color:#4F5352"><a href="mailto:regofc@tamuc.edu"><span style="color:blue">regofc@tamuc.edu</span></a>
</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;color:#1F497D"> </span><o:p></o:p></p>
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<p class="MsoNormal"><a href="https://www.tamuc.edu/"><span style="color:blue;text-decoration:none"><img border="0" width="250" height="35" style="width:2.6041in;height:.3645in" id="Picture_x0020_1" src="cid:image002.png@01D6276B.4192EC20" alt="TAMUC logo"></span></a><o:p></o:p></p>
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