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<p><font size=3 face="Times New Roman"><span style='font-size:12.0pt'>To:<font
color=navy><span style='color:navy'> </span></font>Faculty,
Department Heads and Deans<o:p></o:p></span></font></p>
<p style='margin:0in;margin-bottom:.0001pt'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>From:<font color=navy><span style='color:navy'> </span></font><st1:PersonName
w:st="on">Mary Hendrix</st1:PersonName><o:p></o:p></span></font></p>
<p style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:
.5in;margin-bottom:.0001pt;text-indent:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>Interim Provost and Vice President<o:p></o:p></span></font></p>
<p style='margin:0in;margin-bottom:.0001pt'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>
Academic and
Student Affairs<o:p></o:p></span></font></p>
<p><font size=3 face="Times New Roman"><span style='font-size:12.0pt'>Subject:<font
color=navy><span style='color:navy'> </span></font><b><span
style='font-weight:bold'>Foreign Travel Reminder<o:p></o:p></span></b></span></font></p>
<p><font size=3 face="Times New Roman"><span style='font-size:12.0pt'>This is a
reminder that advance, written approval from President McFarland is required
for all foreign travel. As indicated on the “<font color="#3366ff"><span
style='color:#3366FF'><a
href="http://www.tamu-commerce.edu/financialServices/Forms/Foreign%20Travel%20Request.rtf"><font
color="#3366ff"><span style='color:#3366FF'>Request for Foreign Travel</span></font></a></span></font>”
form, all requests must be submitted to the<font color=navy><span
style='color:navy'> </span></font>President’s Office at least 45 days
prior to the proposed foreign travel.<font color=navy><span style='color:navy'><o:p></o:p></span></font></span></font></p>
<p><font size=3 face="Times New Roman"><span style='font-size:12.0pt'>Therefore,
in order to ensure adequate time for the approval process, faculty must initiate
and submit foreign travel requests early enough so that time can be allowed for
appropriate routing of the request<font color=navy><span style='color:navy'> </span></font>through
the supervisory channels: Department Head; Dean; Provost; President<o:p></o:p></span></font></p>
<p><font size=3 face="Times New Roman"><span style='font-size:12.0pt'>Foreign
travel (excluding <st1:country-region w:st="on">Canada</st1:country-region> and
<st1:country-region w:st="on"><st1:place w:st="on">Mexico</st1:place></st1:country-region>)
paid from<b><span style='font-weight:bold'> state-appropriated funds</span></b>
must be approved by the Board of Regents Office 30 days prior to proposed
travel dates. Therefore, the President<font color=navy><span style='color:navy'>
</span></font>must receive the travel request 45 days prior to travel.<font
color=navy><span style='color:navy'><o:p></o:p></span></font></span></font></p>
<p><font size=3 face="Times New Roman"><span style='font-size:12.0pt'>Foreign
travel paid from <b><span style='font-weight:bold'>local funds</span></b> must
be received by President McFarland 45 days prior to travel.<font color=navy><span
style='color:navy'><o:p></o:p></span></font></span></font></p>
<p><font size=3 face="Times New Roman"><span style='font-size:12.0pt'>Failure
to adhere to the foreign travel policy can result in the traveler’s
assuming responsibility for expenses.<o:p></o:p></span></font></p>
<p><font size=3 face="Times New Roman"><span style='font-size:12.0pt'>Foreign
travel by any state employee on state business must benefit the State of <st1:place
w:st="on"><st1:State w:st="on">Texas</st1:State></st1:place>.<o:p></o:p></span></font></p>
<p><font size=3 face="Times New Roman"><span style='font-size:12.0pt'>The U.S.
Department of State may issue travel advisories warning against or restricting
travel by a <st1:country-region w:st="on"><st1:place w:st="on">U.S.</st1:place></st1:country-region>
citizen to specific nations. Should a person request approval to travel under a
travel advisory, the<font color=navy><span style='color:navy'> </span></font>person
must include a signed statement indicating that the person is aware of the
travel advisory and potential risks associated with the travel to the nation
under the advisory.<o:p></o:p></span></font></p>
<p style='margin:0in;margin-bottom:.0001pt'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>For additional information regarding foreign travel,
please refer to the following: <o:p></o:p></span></font></p>
<p align=center style='margin:0in;margin-bottom:.0001pt;text-align:center'><font
size=3 color="#3366ff" face="Times New Roman"><span style='font-size:12.0pt;
color:#3366FF'><a href="http://tamus.edu/offices/policy/25-02-01.pdf"><font
color="#3366ff"><span style='color:#3366FF'>University Rule 25.02.01.M1</span></font></a></span></font><o:p></o:p></p>
<p align=center style='margin:0in;margin-bottom:.0001pt;text-align:center'><font
size=3 color="#3366ff" face="Times New Roman"><span style='font-size:12.0pt;
color:#3366FF'><a
href="http://www.tamu-commerce.edu/financialServices/foreignTravel.html"><font
color="#3366ff"><span style='color:#3366FF'>http://www.tamu-commerce.edu/financialServices/foreignTravel.html</span></font></a>;<o:p></o:p></span></font></p>
<p align=center style='margin:0in;margin-bottom:.0001pt;text-align:center'><font
size=3 color="#3366ff" face="Times New Roman"><span style='font-size:12.0pt;
color:#3366FF'><a
href="http://finance.tamu.edu/fmo/disbursement/disbursement_manual.pdf"><font
color="#3366ff"><span style='color:#3366FF'>Guidelines for Disbursement of
Funds</span></font></a><o:p></o:p></span></font></p>
<p><font size=3 face="Times New Roman"><span style='font-size:12.0pt'>Your
assistance in making certain foreign travel requests are processed and
forwarded to the President in a timely manner will be greatly appreciated.<o:p></o:p></span></font></p>
<p><font size=3 face="Times New Roman"><span style='font-size:12.0pt'>Thanking
you in advance, <o:p></o:p></span></font></p>
<p style='margin:0in;margin-bottom:.0001pt'><st1:PersonName w:st="on"><font
size=3 face="Times New Roman"><span style='font-size:12.0pt'>Mary Hendrix</span></font></st1:PersonName><o:p></o:p></p>
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