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<TITLE>Course Fee Requests for FY 2005-2006</TITLE>
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<P><FONT FACE="Times New Roman">Ladies and Gentlemen:</FONT>
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<P><FONT FACE="Times New Roman">Following is additional information on Course Fee Requests for FY2005-2006.</FONT>
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<P ALIGN=CENTER><FONT FACE="Times New Roman">INCIDENTAL COURSE FEES</FONT></P>
<P ALIGN=CENTER><FONT FACE="Times New Roman">INSTRUCTIONS FOR COMPLETING REQUEST</FONT></P>
<P><FONT FACE="Times New Roman">Incidental Course Fees are charged by course and should be at a rate that reflects the direct costs of materials and services specific for that course. In order to determine that rates being charged to cover those costs are adequate, the anticipated enrollment for each course must be anticipated and compared to those costs.</FONT></P>
<P><FONT FACE="Times New Roman">To request assessment of a Course Fee, the attached financial analysis must be prepared. If an expense applies to more than one course, allocate the portion of the expense for this specific course, but explain the total calculation and your method for allocation of the expense. The document also includes a statement that there is not another fee already assessed to recover the same costs.</FONT></P>
<P><FONT FACE="Times New Roman">The following guidelines should be used in preparing the justification analysis for charging the Course Fee:</FONT>
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<P><FONT FACE="Times New Roman">1. <U> Consumable Supplies</U> - all materials used by the student in the classroom. Materials may include copying charges for syllabi, class packets, diskettes, wood, clay, etc. Also includes teaching aids such as videotapes, slides, transparencies, training manuals, etc. </FONT></P>
<P><FONT FACE="Times New Roman">2. </FONT><U> <FONT FACE="Times New Roman">Equipment</FONT></U><FONT FACE="Times New Roman"> - items that relate directly to student participation in the classroom or lab. This should not include equipment for which the student is being charged as a technology fee.</FONT></P>
<P><FONT FACE="Times New Roman">3. </FONT><U> <FONT FACE="Times New Roman">Software</FONT></U><FONT FACE="Times New Roman"> - this would include software that is used specifically for this course and is specially designed for its application.</FONT></P>
<P><FONT FACE="Times New Roman">4. </FONT><U> <FONT FACE="Times New Roman">Laboratory Cost</FONT></U><FONT FACE="Times New Roman"> - course specific fees may cover additional cost of laboratory operations for equipment. Laboratory courses are defined as the laboratory portion (as opposed to the lecture portion) of courses that require the student to register or enroll in a laboratory section. The portion of the course fee that is used to justify a laboratory fee is not to be considered in this request. </FONT></P>
<P><FONT FACE="Times New Roman">5. </FONT><U> <FONT FACE="Times New Roman">Travel</FONT></U><FONT FACE="Times New Roman"> - travel expenses for the supervision of students at field-based </FONT>
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<P><FONT FACE="Times New Roman">training facilities. Travel expenses of faculty to teach at a location </FONT>
<BR><FONT FACE="Times New Roman">other than their assigned locations</FONT>
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<P><FONT FACE="Times New Roman">6. </FONT><U> <FONT FACE="Times New Roman">Other Cost</FONT></U><FONT FACE="Times New Roman"> - other costs not covered above should be included in this analysis. Be specific regarding the item listed and how the costs were determined for all costs listed.</FONT></P>
<P><FONT FACE="Times New Roman">7. </FONT><U> <FONT FACE="Times New Roman">Wages</FONT></U><FONT FACE="Times New Roman"> - employment of individuals for the preparation of distribution </FONT>
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<P><FONT FACE="Times New Roman">of classroom materials or to assist students in the instructional </FONT>
<BR><FONT FACE="Times New Roman">process. Wages may include payment of tutors for the labs, graders </FONT>
<BR><FONT FACE="Times New Roman">and lab assistants who assist in operations of a lab, assistance in the </FONT>
<BR><FONT FACE="Times New Roman">preparation and distribution of classroom materials, etc. You must </FONT>
<BR><FONT FACE="Times New Roman">specify the duties they will perform, cost per hour, number of hours to </FONT>
<BR><FONT FACE="Times New Roman">be used performing these duties.</FONT>
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<P><FONT FACE="Times New Roman">The following are examples of costs, which should</FONT><U> <FONT FACE="Times New Roman">not</FONT></U><FONT FACE="Times New Roman"> be considered in determining a Course Fee:</FONT>
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<P><FONT FACE="Times New Roman">1. Any cost used to justify laboratory fee assessments.</FONT>
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<P><FONT FACE="Times New Roman">2. Faculty salaries including graduate teaching assistants.</FONT>
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<P><FONT FACE="Times New Roman">3. Faculty (to include Teaching Assistants)/ Staff professional development activities including travel.</FONT>
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<P><FONT FACE="Times New Roman">4. Computers equipment located inside or outside the classroom or lab and their related maintenance. (These costs are funded with the Technology Fee.)</FONT></P>
<P><FONT FACE="Times New Roman">5. Reference material used for the preparation of instruction.</FONT>
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<P><FONT FACE="Times New Roman">6. Refreshments or entertainment.</FONT>
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<P><FONT FACE="Times New Roman">7. Telephone charges (base cost and long distance).</FONT>
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<P><FONT FACE="Times New Roman">Other cost to be excluded:</FONT>
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<P> <FONT FACE="Times New Roman"> General Technology Cost</FONT>
<BR> <FONT FACE="Times New Roman"> Laboratory Cost</FONT>
<BR> <FONT FACE="Times New Roman"> Departmental Operating Cost</FONT>
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<P><FONT FACE="Times New Roman">It may be that your department has a group of courses that require identical student support. If this is the case, you may group the anticipated enrollment and associated costs on one form. List each of these courses along with estimated enrollment for each on the request form.</FONT></P>
<P><FONT FACE="Times New Roman">The Course Fee approach is founded on the premise that the most equitable method of assessing fees to cover the allowable costs is on a course-by-course approach.</FONT></P>
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