[VPAAEtal] REMINDER: Final Grades DUE TODAY- Summer I 2020 (5 week & 10 week classes)

Mon Jul 6 10:12:05 CDT 2020

**IMPORTANT information, about Summer I classes, Summer I TEN week classes, grade meanings, grading methods, and troubleshooting solutions, is listed below.**

Good morning,

Administrative Associates, please forward this email to the faculty in your departments. If I have copied someone who is no longer a Department Admin, please let me know and I will remove them from my contact list.

Summer I 2020 final grades are DUE TODAY, July 6, 2020, by 5 p.m..

·         All instructors, that are teaching classes that are scheduled to end August 6, 2020 (TEN Week classes), MUST submit the grade IP (in progress) into grading worksheets. The reason for this is to insure that all student Academic Transcripts and DegreeWorks reflect classes that are still in progress at the end of the Summer I 2020 semester.

Any grades not submitted on time will require the submission of a Petition for Grade Change form<https://dms.tamuc.edu/Forms/GradeChangePetition> for each student, in order to post the grades. Approval from Instructor, Department Head, and Dean are required. Class rosters (with final grades) that are attached to multiple Petition for Grade Change forms will NOT be accepted; a completed form is required for EACH STUDENT.

Instructions for entering final grades (two methods):

**Please provide the last date of attendance/participation for all (5 week Summer I) students with the grade of 'F'. If the student has never attended/participated, please input zero (0) hours into the Hours Attended column, instead of entering a date.** If you are unable to submit this date, due to an error message, please email me the date and I will manually update your roster.

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If you are assigning Incomplete (X) grades:

§  The grade of "X" must be submitted into grading worksheets. The incomplete grade of "I" is for Thesis and Dissertation ONLY.

§  You must also submit a Plan for Completion of X form to your Department Head and Dean. This form is located in your Department.

  1.  Traditional Method:
§  Log into myLEO
§  Select: Faculty Resources tab
§  Select: Faculty Final Grades
§  Select: Term
§  Select: Course
§  Select: Submit
§  Input letter grade under "Grade"
§  Select: Submit

  1.  New Method (for D2L Gradebook users):
§  Export final grades from your LMS gradebook directly into the Banner Student Information system.  Please consult the instructions below:
§  Detailed Written Instructions<http://www.tamuc.edu/facultyStaffServices/academicTechnology/_documents/Export%20Grades%20from%20myLeo%20Online%20To%20SIS.pdf> (PDF)
§  Video Walkthrough<https://urldefense.proofpoint.com/v2/url?u=https-3A__youtu.be_x7BQshwAIBs&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=ipRgm7MFqxEwm4jXxXA7TfceI2KGyDX4I4OYfUR5x68&m=QGG8mQnb-z3f40hd2BE_MfQLRyPsv9ANJFgHHagoVgQ&s=wGikw4aClkwE5_RcQkxR8C-yxssJzE5yZI2f-5PATds&e=> (YouTube).
§  If you should have any questions or concerns regarding the new method of grading, please contact Online at tamuc.edu<mailto:Online at tamuc.edu> for assistance.

Troubleshooting:
If you receive a 'Session Timeout' or com.ellucian.sso.exception.ApplicationException: UDC Id not available error message:
You will need to clear the cache and cookies for your web browser. The link below has the instructions on how to clear the cache and cookies of the most common web browsers used. Please note that if the browser allows for time range selection, All Time needs to be selected.
How to Clear Cache and Cookies- https://urldefense.proofpoint.com/v2/url?u=https-3A__www.pcmag.com_how-2Dto_how-2Dto-2Dcl&d=DwIFAw&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=ipRgm7MFqxEwm4jXxXA7TfceI2KGyDX4I4OYfUR5x68&m=qGzv4Q7PEEh8I8ryjDoVAOoENwac7IhAmFhSTL4WIaA&s=jPns5vhNAQnPjhovxRHcy3oJIXc8Ls2G9qAIpuq0dvE&e= ...<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.pcmag.com_how-2Dto_how-2Dto-2Dclear-2Dyour-2Dcache-2Don-2Dany-2Dbrowser&d=DwMGaQ&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=qzKFyTV1AdXXMNEkBP9FqTKMsohjqY7bxw3kaRet8rY&m=1oMTL9AMMSHA4V8Qaw7r2ChYt2jF9BC0xJbcAUYC7Jk&s=30k6FHU5G6_XUy455aoNG_cyjRc8may9vI9xbmXyVjQ&e=>
If you continue to have trouble with these messages, please contact the IT office at 903-468-6000 for assistance.

Please note, the prompt submission of grades is imperative for staff to complete their end of term processes.
There are several processes affected by final grades for each semester. Some of these are:

  *   Financial aid eligibility determination
  *   Graduation check out
  *   Academic action assessments
  *   Student registration in future terms
  *   Final transcript calculations for our students
  *   Academic appeals for future semesters
None of these can be done without all grades for individual students.

Also, when completing the grading process, please be aware of FERPA regulations and guidelines, which can be found at the following address:  http://www.tamuc.edu/admissions/registrar/documents/Ferpafacultystaff.pdf Grading information is considered non-directory and cannot be shared openly amongst a class or department. We appreciate your attention in this matter.

If you have any additional questions, please feel free to contact me for assistance.

Thank you,

Breanna Ashmore

Coordinator of Enrollment Services

Registrar's Office<http://www.tamuc.edu/admissions/registrar/>  |  One Stop Shop

P: 903.886.5070  |  F: 903.886.5187
-

Mail: P.O. Box 3011, Commerce, TX 75429

Ship: 2600 S Neal Street, Commerce, TX 75428
Email: regofc at tamuc.edu<mailto:regofc at tamuc.edu>

[TAMUC logo]<https://www.tamuc.edu/>

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