[VPAAEtal] Spring 2019 Final grades DUE TODAY- Multple Terms

[Academic Affairs]

Good morning!

Administrative Associates, please forward this email to any Adjuncts who do not have the main faculty e-mail address.

**Please read the entire email, as additional information has been provided.**

Final grades are DUE TODAY by 5:00 p.m., for the following terms:

** All instructors with sub-terms that are scheduled to end after May 10, 2019, marked in RED, must submit the grade IP (in progress) into grading worksheets, if students have not already received a letter grade for the course. A Petition for Grade Change form (only Instructor's signature is needed) will need to be completed for each student at the end of the sub-term, or as students complete the course, and submitted to the Registrar's Office for processing. The reason for this is to insure that all student Academic Transcripts reflect classes that are still in progress at the end of the Spring 2019 semester.


  *   2019 Spring Full Term - January 14, 2019 - May 10, 2019
  *   2019 Spring Sub-Term 'J' - March 11, 2019 - May 10, 2019
  *   2019 Spring Sub-Term 'T' - February 4, 2019 - May 10, 2019
  *   2019 Spring Sub-Term 'Z' - March 25, 2019 - May 10, 2019
  *   2019 Spring Sub-Term 'OC2' - March 25, 2019 - May 10, 2019
  *   2019 Spring Sub-Term 'A2' - April 1, 2019 - May 10, 2019
  *   2019 Spring Sub-Term 'A1' - February 25, 2019 - February 21, 2020
  *   2019 Spring Sub-Term 'O' - January 14, 2019 - January 9, 2020
  *   2019 Spring Sub-Term 'A3' - April 1, 2019 - January 9, 2020

***Any grades not submitted on time will require the submission of a Petition for Grade Change form for each student, in order to post the grades. Signatures from Instructor, Department Head, and Dean are required. Class rosters (with final grades) that are attached to multiple Petition for Grade Change forms will NOT be accepted; a completed form is required for EACH STUDENT.

Instructions for entering final grades (two methods):


  1.  Traditional Method:
§  Log into myLEO
§  Select: Faculty Resources tab
§  Select: Faculty Final Grades
§  Select: Term
§  Select: Course
§  Select: Submit
§  Input letter grade under "Grade"
§  Select: Submit


  1.  New Method ( for D2L Gradebook users):
§  Export final grades from your LMS gradebook directly into the Banner Student Information system.  Please consult the instructions below:
§  Detailed Written Instructions<http://www.tamuc.edu/facultyStaffServices/academicTechnology/_documents/Export%20Grades%20from%20myLeo%20Online%20To%20SIS.pdf> (PDF)
§  Video Walkthrough<https://urldefense.proofpoint.com/v2/url?u=https-3A__youtu.be_x7BQshwAIBs&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=ipRgm7MFqxEwm4jXxXA7TfceI2KGyDX4I4OYfUR5x68&m=QGG8mQnb-z3f40hd2BE_MfQLRyPsv9ANJFgHHagoVgQ&s=wGikw4aClkwE5_RcQkxR8C-yxssJzE5yZI2f-5PATds&e=> (YouTube).
§  If you should have any questions or concerns regarding the new method of grading, please contact Online at tamuc.edu<mailto:Online at tamuc.edu> for assistance.

If you are teaching Developmental Coursework courses MATH 131, MATH 120, or ENG 100, please follow the instructions below:
Instructors will use the "R" option then the letter grade. The scale will look like this:
RA: A
RB: B
RC: C
RD: D
RF: F

If you are teaching Thesis and Dissertation courses:
The grade of "I" must be submitted into grading worksheets. The Graduate School will change the grade to an "S" when students satisfy the requirements.

If you are issuing Incomplete (X) grades:
            The grade of "X" must be submitted into grading worksheets.

If you receive this error message: com.ellucian.sso.exception.ApplicationException: UDC Id not available , please contact the IT office at 903-468-6000 for assistance.

Please note, the prompt submission of grades is imperative for staff to complete their end of term processes.
There are several processes affected by final grades for each semester. Some of these are:

  *   Financial aid eligibility determination
  *   Graduation checks
  *   Academic action assessments
  *   Student registration in future terms
  *   Final transcript calculations for our students
  *   Academic appeals for future semesters
None of these can be done without all grades for individual students.

Also, when completing the grading process, please be aware of FERPA regulations and guidelines, which can be found at the following address:  http://www.tamuc.edu/admissions/registrar/documents/Ferpafacultystaff.pdf Grading information is considered non-directory and cannot be shared openly amongst a class or department. We appreciate your attention in this matter.

If you have any additional questions, please feel free to contact me for assistance.

Thank you,

Breanna Ashmore | Coordinator of Enrollment Services
Registrar's Office
Breanna.Ashmore at tamuc.edu<mailto:Breanna.Ashmore at tamuc.edu>
Mailing: P.O. Box 3011|Commerce, TX 75429
Shipping: 2600 South Neal Street | Commerce, TX 75428
Tel: 903-886-5070| Fax: 903-886-5187 | http://www.tamuc.edu/admissions/registrar/default.aspx


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