[TACRAO] Listserv IMPORTANT Information - SPRING Transfer TACRAO Fairs

Yvonne Lundy YLundy at hputx.edu
Wed Jan 20 09:06:42 CST 2021

Good morning Dara,

Thank you for the updates and information!  I think fall 2020 has been a learning experience for everyone and I'm seeing some exciting changes to enhance the virtual fair experience for both students and our counselors with the spring 2021 upcoming fairs.  Great job HSR and TACRAO!!!!

I do have one silly question - we plan to use Zoom for our live chats and if I understand the directions correctly I will just edit the link in our booth after one session closes and before the next one starts?  Is that correct?

I look forward to hearing from you.  Have a wonderful Wednesday!

Yvonne Lundy | Data Management and Analytics Coordinator
Phone: 325-649-8025 | Fax: 325-649-8901 | ylundy at hputx.edu<mailto:ylundy at hputx.edu>
Howard Payne University | 1000 Fisk Street | Brownwood, TX 76801

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From: TACRAO <tacrao-bounces at tamuc.edu> On Behalf Of Dara Newton
Sent: Tuesday, January 19, 2021 10:28 AM
To: tacrao at tamuc.edu
Subject: [TACRAO] Listserv IMPORTANT Information - SPRING Transfer TACRAO Fairs
Importance: High

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Please share this information with your Admissions and/or Recruitment Staff - Deadline to Register for Spring 2021 Transfer Fairs, January 28th

The High School Relations Committee is happy to announce the Spring 2021 TACRAO Transfer Fair Series Dates.  GTCF utilized the holiday break to provide some new and additional functionality.  With that being said, the committee made a very hard decision to condense (and expand at the same time) the traditional two TACRAO Weeks into one, February 1 - 4, 2021, and add additional dates throughout the month of February and March.  The dates for the Spring TACRAO Transfer Series will be the following:

Spring TACRAO Transfer Week (details for theses fairs to be posted on the TACARO Website)
                                Monday, February 1                        11am - 1:30pm
                                Tuesday, February 2                        11am - 1:30pm
                                Wednesday, February 3                 4:30pm - 7:00pm
                                Thursday, February 4                      4:30pm - 7:00pm

Major Focused/Early College HS - Transfer Fairs (details for theses fairs to be posted on the TACARO Website)
                                February 16                     11:00am - 1:30pm
                                February 24                     11:00am - 1:30pm
                                March 2                            4:30pm - 7:00pm
                                March 10                          4:30pm - 7:00pm
                                March 23                          11:00am - 1:30pm
                                March 31                          4:30pm - 7:00pm

HSR is currently working with our 2-year partners and will post the schedule of Host institutions in the coming week - please remember that we now have the ability for any 2-year institution to host and participate in Spring Fairs.  If you are a 2-year institution and would like to participate, please reach out to your HSR Regional Coordinators.

Here are some questions you may have:

What is the deadline to register our college/university for the Spring Transfer Fairs?
Deadline to register for the Spring Transfer Fair Series is January 28th at 4pm CST.

Will the Spring Transfer Fairs have a booth fee?
While HSR is dedicated to trying to minimize your cost, the booth for all 10 Transfer Dates will cost $150.  So think about it like this - if your institutions participates in all 10 events - that is only $15 per event or if your institution "makes" contact with 25 transfer students across all 10 events, that is $6.00 per lead (based on the cost of the fairs only).

Has the reservation/registration process changed?
Yes, there is now a site specific for college and university reps to create, manage, and maintain their university booth.
TACRAO Spring Transfer Fair - College registration: https://urldefense.proofpoint.com/v2/url?u=https-3A__falltacrao.swoogo.com_tacraospringcollege&d=DwIFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=W_zV5SszwvaITbwISYK5Gtg2CDe16YuWF2Do2rW8s-4&s=AoyKTRtMSiRVE49mRsf0Xn8inT4kEFTI5jhzJ_DhRcE&e= <https://urldefense.proofpoint.com/v2/url?u=https-3A__nam10.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Ffalltacrao.swoogo.com-252Ftacraospringcollege-26data-3D04-257C01-257Cdara.newton-2540utrgv.edu-257Caf4ac4d2d2bd4c42b56108d8b9857067-257C990436a687df491c91249afa91f88827-257C0-257C0-257C637463330073228434-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C1000-26sdata-3DmJ-252BdGFWFAhGgKROKdD-252FYzyKev0mppeTQ2C1VcMts6vw-253D-26reserved-3D0&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=TwlrwO5ZDy8y4_jNJ8rCuN8SI_ZGpy7jRKzrAvKXVPI&s=4kJKE5MkauhjccWt-vNO8Gvr9UrR5QxQDbI8wlC_RMo&e=>

            Helpful Hints Universities or Colleges that participated in the Fall and plan to participate this Spring:
Click on the register and build their booth here.

  1.  Click on the link at the bottom of the registration page that says, "Already Registered? View or modify your existing registration"
  2.  Once on the sign in page, click "Don't know your password? You will need to reset it."
  3.  Enter the email address used to create the booth in Fall
  4.  You will receive an email from Swoogo that explains how to reset your password for their account. Once updated you should be able to get back into your booth with most information filled out.
  5.  The fields that will need to be completed for Spring:

     *   The institution logo
     *   Documents for the booth
     *   Zoom/chat link for the virtual group chat

What is NEW?
GTCF has added or updated the the following within the platform:

  *   Matchmaking (you will now receive leads in addition to booth visits - based on students match
  *   Booth Updates (your booth already loaded in your account)
  *   Secure File Transfer
  *   Group Video Chat (replaces AdmitHub's text feature, along with a notification when a student is waiting to visit with the rep)
See attached document - What's New for 2021

What else can I do?

  *   Host Live information sessions day of event (The Live Session document on the site will be updated every Monday morning between January 25 - March 29)
  *   Utilize site on days outside of events
  *   Encourage Transfer Students to visit site and review booths or sessions on demand

Additional Fair Opportunity (limited booth space for Beta Testing)
The HSR Committee is currently working with GTCF as a potential Beta Site for what will be the Fall 2021 Virtual College Fair Platform (see TACRAO - GTCF Fall 2021 document attached).

  *   April 2021        HS Junior (Texas Students) Virtual College Fair                                 $150 - $200
  *   May 2021        HS Freshmen/Sophomore (Texas Students) Virtual College Fair       $150 - $200

Have a great second week of classes if you started last week or have a great first day/week of classes if this is your week!


[cid:image001.jpg at 01D6EF0B.8FF9CD80]<https://urldefense.proofpoint.com/v2/url?u=http-3A__utrgv.edu_&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=TwlrwO5ZDy8y4_jNJ8rCuN8SI_ZGpy7jRKzrAvKXVPI&s=uullwupNNH6YDJ16puHCD9slzwNsvQbLzepiWsx3l2A&e=>
Dara M. Newton, M.Ed.
Associate Vice President
Strategic Enrollment
(956) 665-2925 dara.newton at UTRGV.edu<mailto:dara.newton at UTRGV.edu>

Brownsville * Edinburg * Harlingen

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NOTICE: The information contained in this electronic mail message and any attachments hereto is intended only for the personal and confidential use of the designated recipients. This message and any attachments hereto may constitute an attorney-client communication, and as such are privileged and confidential.  This message may also contain confidential student information.  If you are not the intended recipient or an agent responsible for delivering it to the intended recipient, you are hereby notified that you have received this message in error, and that any review, dissemination, distribution or copying of this message and any attachments hereto is strictly prohibited under the Federal Family Educational Rights & Privacy Act (20 U.S.C. 1232 G, 34 C.F.R. Part 99).  If you have received this message in error, please notify me immediately.

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