[TACRAO] Listserv TACRAO Virtual College Fair Series - Please make sure to shar with your Recruitment or Admissions Office

White, Jessica jparker17 at ju.edu
Mon Sep 7 10:40:18 CDT 2020

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Good afternoon!

Jacksonville University's Booth is almost finished and I appreciate all the help I received yesterday! I wanted to make sure I understood...as far as the presentation schedule goes are we setting these up based off of the college fair schedule for what times we are going to be actively engaging with students during the already scheduled fairs? Thank you for clarifying this for us as I have not seen it set up like this before and wanted to make sure!

Jessica White, M.Ed. | Senior Assistant Director of Admissions
Jacksonville University
Jparker17 at ju.edu<mailto:Jparker17 at ju.edu>
Jacksonville University
2800 University Blvd N., Jacksonville, FL 32211

Ready to talk? You can schedule a time for us to talk through phone or Zoom here: https://urldefense.proofpoint.com/v2/url?u=https-3A__apply.ju.edu_portal_virtual-5Fjessica&d=DwIFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=bztl7KRdIsFGbe86KgilkwNqhS3TCYYo8MtWKUV-51I&s=w4L3bi1H5lR1191P6i-B2_6x-bazw5-KbIkDx99E2kc&e= <https://urldefense.proofpoint.com/v2/url?u=https-3A__apply.ju.edu_portal_virtual-5Fjessica&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=VI0BfpkOw7cnO9peDxe6bC0y_WgPSeU-LCnuvW9wTqU&s=-mmO3i9SNQyIZ169z1rX2GTWaDQmVQiMFEGPdiRn1q4&e=>

From: Dara Newton <dara.newton at utrgv.edu>
Sent: Thursday, August 27, 2020 7:47 AM
To: tacrao at tamuc.edu
Subject: TACRAO Virtual College Fair Series - Please make sure to shar with your Recruitment or Admissions Office

Good Morning All,

Thank you for your patience and understanding.  I am hoping this email helps to continue to clarify the  Virtual TACRAO College Fair Series.  I am sure there will be more questions as we continue to move through this process, but for the time, I have broken your questions into high level categories:  TACRAO, Fairs, and Platform.  (we are all learning this together)

TACRAO Questions:  College Day Night Programs   <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.tacrao.org_content.asp-3Fcontentid-3D175&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=VI0BfpkOw7cnO9peDxe6bC0y_WgPSeU-LCnuvW9wTqU&s=M8jrLOKwB1UZk7Q_wW_GrjhYDfvHsnBzhk5DJp2a3cY&e=>

*         How do I make sure I see TACRAO College Fair Emails?

o   Email from TACRAO Listserv, August 26, 2020
There are currently two methods of receiving emails from the listerv: daily digest and non-digest. If you would like to make a change to your current subscription, please reach out to me directly (araceli.hill at tamuc.edu<mailto:araceli.hill at tamuc.edu>). Below is a description of the options available:

Non-Digest - You'll receive emails as they are shared to the listserv. It's an easy way to view/respond to inquiries and information shared in real-time.
Daily Digest - You'll receive emails batched once daily. It is an easy way to have an uncluttered inbox instead of receiving notifications every time an email is shared to the listserv.

*         Who is a member?

o   A member is a Texas colleges and universities (must have active institution or affiliate membership)

*         Who is a subscriber?

o   A subscriber is a regionally accredited institution of higher education outside the state of Texas

*         How do I become a subscriber?

o   To subscribe to the College Day/Night Schedule, please complete and submit the College Day/Night Application<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.tacrao.org_survey_TakeSurvey.asp-3FSurveyID-3D83Lm63KLl6mMG&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=VI0BfpkOw7cnO9peDxe6bC0y_WgPSeU-LCnuvW9wTqU&s=y1dN5UIMR2gFxVVedUuhxvlf0higZ-DApqmCnaN9PD8&e=>.

o   Pay the $250 subscription fee

College Fair Schedule Questions

*         What are the links in the spreadsheet?

o   The links in the college fair spread sheet are a way to support some of our high schools - many schools while we are virtual still want to know you will participate in their fair online.  It is not necessary to respond to these links.  The high schools or colleges that are participating will have a dashboard and be able to see their students and will have access to the list of schools with a booth.

*         Does an institution need to register for every fair?

o   No an institution does not need to register for every fair.  Registering to participate in the TACRAO Virtual College Fair Series gets you access to every week and all "events"

*         How often will the spreadsheet get updated?

o   We will update the spreadsheet weekly once we really get started, but we may see some movement every few days leading up to opening Dallas Week 1, especially as we watch what is happening with our friends in Southeast Texas and Gulf Coast.

o   You will see El Paso information being added today - please remember El Paso is on Mountain Time - not Central Standard time.

o   Additional Dallas Week I and Week II fairs are being added, along with some confirmations from schools in other weeks

  *   Several schools in the gulf coast region indicate virtual, but the notes reflect in person opportunities?  Can this be clarified?
     *   The spreadsheet will be updated and cleaned to reflect appropriate formats.  We apologize for the confusions.  An announcement on the listserv will go out when updated.  At this moment in time please use column B.

Virtual College Fair Platform Questions

  *   When will institutions receive access to construct our virtual booths
     *   Booth construction should start soon - an announcement will go out, but now is the time to be planning.

*         Are there tutorials on building a booth?

     *   Watch the video on booth set-up:  https://urldefense.proofpoint.com/v2/url?u=http-3A__blog.gotocollegefairs.com_webinar-2Dregistration_&d=DwIFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=bztl7KRdIsFGbe86KgilkwNqhS3TCYYo8MtWKUV-51I&s=jzUSZdhBjPDnTc31wyHVmnaPt2Rspw1g116icthS3EA&e= <https://urldefense.proofpoint.com/v2/url?u=https-3A__nam01.safelinks.protection.outlook.com_-3Furl-3Dhttp-253A-252F-252Fblog.gotocollegefairs.com-252Fwebinar-2Dregistration-252F-26data-3D02-257C01-257Cdara.newton-2540utrgv.edu-257C5eaf0b9a6dcd4841b40908d847b52398-257C990436a687df491c91249afa91f88827-257C0-257C0-257C637338190612516717-26sdata-3DzJF4nLNlA3Exn2B1QQpVlg8nrbxlEUIRcVV64Qw-252BEj4-253D-26reserved-3D0&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=VI0BfpkOw7cnO9peDxe6bC0y_WgPSeU-LCnuvW9wTqU&s=_4HoDHesbQfjGBy4YtmU259sA9sSTqrJvBwlsc5Gx7E&e=>

o   See attached PDF

     *   Other helpful videos:  https://urldefense.proofpoint.com/v2/url?u=http-3A__blog.gotocollegefairs.com_getting-2Dthe-2Dmost-2Dout-2Dof-2Dyour-2Dvirtual-2Dcollege-2Dfair-2Dsetting-2Dup-2Dyour-2Dbooth_&d=DwIFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=bztl7KRdIsFGbe86KgilkwNqhS3TCYYo8MtWKUV-51I&s=_EbjUiDfhITx_vsQdD8Xd0MPF85dJmo90GblZA4yKGE&e= <https://urldefense.proofpoint.com/v2/url?u=https-3A__nam01.safelinks.protection.outlook.com_-3Furl-3Dhttp-253A-252F-252Fblog.gotocollegefairs.com-252Fgetting-2Dthe-2Dmost-2Dout-2Dof-2Dyour-2Dvirtual-2Dcollege-2Dfair-2Dsetting-2Dup-2Dyour-2Dbooth-252F-26data-3D02-257C01-257Cdara.newton-2540utrgv.edu-257C5eaf0b9a6dcd4841b40908d847b52398-257C990436a687df491c91249afa91f88827-257C0-257C0-257C637338190612516717-26sdata-3DWBq4YtqfZn7GlnGfyOqFSExNFL3beA2Xdc5DcuOC9xo-253D-26reserved-3D0&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=VI0BfpkOw7cnO9peDxe6bC0y_WgPSeU-LCnuvW9wTqU&s=sEHfDmolrj6FVXpV0ALEa4jlDmlT76yg-uM49ljTxyo&e=>

*         Once the virtual booth is set up, is it the same one used for the entire college fair season?

o   One your booth is set-up and you go through Preview - your booth is set for the season. We are currently working with GTCF on a maintenance schedule and as soon as we receive clarification I will share.  We are looking at the original set (now), the weekend of October 3-4, and again the end of October - but we will confirm.

*         Is there a cost associated with having virtual booth for the college fair season? What payment methods are accepted?

o   Yes there is $150 booth fee, paid on the GTCF TACRAO site.  Credit cards will be accepted.  (we are experiencing payment gateway issues and will update the members and subscribers as soon as possible)

*         For leads, do we get lead information for any student that visits our virtual booth? Or, do they have to click on a something specific?

     *   Institutions that have a booth will have access to a dashboard, just like in previous years with scanners or if you participated in the Navigate Fair  to manage and download leads.


High School Relations Committee

[cid:image002.jpg at 01D6850B.A8444830]<https://urldefense.proofpoint.com/v2/url?u=http-3A__utrgv.edu_&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=VI0BfpkOw7cnO9peDxe6bC0y_WgPSeU-LCnuvW9wTqU&s=G70s8fFfR3_w1Pw6515UamAC2Y5jjTCtTsui0VoVrpo&e=>

Dara M. Newton, M.Ed.
Associate Vice President
Strategic Enrollment
(956) 665-2925 dara.newton at UTRGV.edu<mailto:dara.newton at UTRGV.edu>

Brownsville * Edinburg * Harlingen

 [cid:image003.png at 01D6850B.A8444830] <https://urldefense.proofpoint.com/v2/url?u=http-3A__twitter.com_UTRGV&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=VI0BfpkOw7cnO9peDxe6bC0y_WgPSeU-LCnuvW9wTqU&s=zWIXUJVrLzY2z7FUYlJPAjpLY63kZ1YbmBMkyjAt_aA&e=>   [cid:image004.png at 01D6850B.A8444830] <https://urldefense.proofpoint.com/v2/url?u=http-3A__facebook.com_UTRGV&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=VI0BfpkOw7cnO9peDxe6bC0y_WgPSeU-LCnuvW9wTqU&s=uLGhXKtXEhiYmMw2ehc4KULVo-zSVnZSaVjBm_fL5So&e=>   [cid:image005.png at 01D6850B.A8444830] <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.linkedin.com_edu_school-3Fid-3D177005-26trk-3Dtyah-26trkInfo-3DclickedVertical-3Aschool-2Cidx-3A1-2D1-2D1-2CtarId-3A1437971902089-2Ctas-3AUTRg&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=VI0BfpkOw7cnO9peDxe6bC0y_WgPSeU-LCnuvW9wTqU&s=aeFES6owjEPIsHAjm51dl17fwKbrQFjD-j3T5AaLxts&e=>    [cid:image006.png at 01D6850B.A8444830] <https://urldefense.proofpoint.com/v2/url?u=http-3A__youtube.com_UTRGV&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=VI0BfpkOw7cnO9peDxe6bC0y_WgPSeU-LCnuvW9wTqU&s=loAky2HV30xpB_aLPB9ECbWPdOdiCv4PsXnrtRmaJIw&e=>

[cid:image007.png at 01D6850B.A8444830]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.utrgv.edu_newsroom_feature_rallythevalley_index.htm&d=DwMFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=5cwyr3ZZzjmRsIsXglBYqQ&m=VI0BfpkOw7cnO9peDxe6bC0y_WgPSeU-LCnuvW9wTqU&s=lPJOVdFZQZmP9w7DWIHHF0DZBlgalGN7FFBL7RDslrk&e=>

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