[TACRAO] Listserv Wintermester

Scott Branum tbranum at gc.edu
Thu Mar 30 10:41:44 CDT 2017


We always offer a "Winter Mini" for our students.  We typically begin the mini just before we end our fall term, and end it just prior to the start of our spring term.  It is typically 4 to 5 weeks in length.

We make sure the census date is on a date we are open, so schedule changes, drops for non-payment, and roster discrepancies are taken care of before we close for the break.  If a student chooses to withdraw during the break (after census) and we need to do any manual processing or adjustments, we take care of it after we come back from break.

One more note about the census - per THECB definition, the census for the course must be on a day the Registrar's Office is open (see the excerpt below from the THECB definitions page).

Census Date The official day of record that public higher education institutions must determine
the enrollments that qualify to be reported to the Coordinating Board for state reimbursement.
Also referred to as Official Reporting Date (ORD). For fall and spring semesters, it is the 12th
class day. For summer semesters, it is the 4th class day. The count of class days begins on the
first day that classes are held in the term and includes each calendar day on which classes are
normally held at the institution (e.g., Monday through Friday) until the official census date is
reached. The official census day must be on a day that the Registrar's office is scheduled to be
open so that a student will be able to drop or withdraw from class.

Source: http://www.thecb.state.tx.us/reports/PDF/1316.PDF
Scott Branum
Director of Admissions/Registrar
Galveston College
4015 Avenue Q
Galveston, TX  77550
(409) 944-1216


From: tacrao-bounces at tamuc.edu [mailto:tacrao-bounces at tamuc.edu] On Behalf Of Diana Rubio
Sent: Thursday, March 30, 2017 10:24 AM
To: 'tacrao at tamuc.edu' <tacrao at tamuc.edu>
Subject: [TACRAO] Listserv Wintermester

Hello, Everyone!
Our Community College institution is thinking about starting a mini-mester after our Fall term ends (or beginning one towards the end of the Fall term).
I know some of you offer "Wintermesters."
Could you send me some info as to how you handle this kind of mini-mester?
If possible:
How long is your Wintermester?
Start date/End Date?
If the college is closed for winter break and this Wintermester is going on, which office is on campus to handle the activities of this wintermester (late registration, add/drops, rolls, grades, etc).

Any info you can give me is greatly appreciated.

Thank you and have a great week (and weekend)!

Diana Rubio
College Registrar
Laredo Community College
Office of the Registrar, Lerma-Pena 160
West End Washington St  Laredo, Texas 78040
956.721-5861  Fax: 956.764-5974


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