[TACRAO] Listserv Question - Name Change

George W. Weir George.Weir at tamuk.edu
Thu Mar 13 14:24:02 CDT 2014


Same responses below for A&M-Kingsville.  

 

George W. Weir

University Registrar

Texas A&M University-Kingsville

700 University Blvd

MSC 105

Kingsville, Texas 78363

Voice - 361-593-2811

Fax - 361-593-2195

 

From: tacrao-bounces at tamuc.edu [mailto:tacrao-bounces at tamuc.edu] On
Behalf Of Scott Branum
Sent: Thursday, March 13, 2014 10:33 AM
To: tacrao at tamuc.edu
Subject: Re: [TACRAO] Listserv Question - Name Change

 

1.       Can anyone outside of the Registrar's Office change a
student/alumni name in the student system? - No; only those in the
Registrar's Office may change a name in the student system.

 

2.       If yes, are all users allowed to make name changes or only
users in specific depts.(Fin Aid, Bursar)? - N/A

 

3.       What documentation do you require to change a name in the
student system? Legal documentation (marriage license, divorce decree,
court order, etc.).

 

4.       If others outside of the RO are allowed to make name changes,
then are quality control measures in place to ensure proper
documentation was obtained? Or does the RO get automated notification of
all name changes? - N/A

--

Scott Branum | Director of Admissions/Registrar

Galveston College

4015 Avenue Q | Galveston, TX  77550

Phone: (409) 944-1216 | Fax: (409) 944-1501

 

 

________________________________

From: tacrao-bounces at tamuc.edu [tacrao-bounces at tamuc.edu] on behalf of
Jenkins, Robert [Robert.Jenkins at uth.tmc.edu]
Sent: Thursday, March 13, 2014 10:22 AM
To: tacrao at tamuc.edu
Subject: [TACRAO] Listserv Question - Name Change

Thanks TACRAO for a solid response to the transcript questions posted on
Wednesday.  As promised, I will get the updated spreadsheet back out in
the coming days.

 

We need your expertise on another issue near and dear to
registrars.........Changing a student's name in the student system.
Many of us have lived through the days (and I am still living in that
place) when a student's name in the student system was equal to it being
carved in stone.  Once recorded, a name would not get changed without
appropriate court documents and additional scrutiny.

 

Here are the questions.  At your institution:

1.       Can anyone outside of the Registrar's Office change a
student/alumni name in the student system?

2.       If yes, are all users allowed to make name changes or only
users in specific depts.(Fin Aid, Bursar)?

3.       What documentation do you require to change a name in the
student system?

4.       If others outside of the RO are allowed to make name changes,
then are quality control measures in place to ensure proper
documentation was obtained? Or does the RO get automated notification of
all name changes?

 

Thanks for your time and have a fun day!

Robert

 

 

 

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