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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">East Texas A&M University encourages students to exercise all of their rights under the Family Educational Rights and Privacy Act (20 U.S.C. 1232g). Operating under the premise
that the educational process is a cooperative venture between a student and the university, the university emphasizes the following rights of students:<o:p></o:p></p>
<ol start="1" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo1">
The right to inspect and review, with certain limited exceptions, the student's education records, including the right to receive explanations and interpretations of the records and to obtain copies of the records when such are needed to allow the student to
effectively exercise his/her right of inspection and review. Conduct files maintained by Student Rights and Responsibilities will be administered under its rules. Students who want to inspect and review their education records should submit a written request
that identifies the record(s) to the Registrar’s Office using the e-mail <a href="mailto:RegOfc@etamu.edu">
RegOfc@etamu.edu</a> The Registrar’s office will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the office to whom the request was submitted, the Registrar’s
office will advise the student of the correct school official to whom the request should be addressed.<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo1">
The right to seek amendment of a student's education records when the records are inaccurate, misleading or otherwise in violation of FERPA. A student wishing to seek amendment of education records should notify the Registrar’s Office. The notice must be written
and specifically identify the desired amendment and the basis for the request. If the university decides not to amend the record as requested, the university will notify the student in writing of the decision and the student’s right to a hearing regarding
the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo1">
The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.<o:p></o:p></li></ol>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo2">
One exception which permits disclosure without consent is disclosure to <i>school officials with legitimate educational interests</i>. A <i>school official </i>is a person or entity:<o:p></o:p></li></ul>
<ol start="1" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo3">
employed by the university or the university system in an administrative, supervisory, academic, research, or support staff position;<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo3">
serving on a university governing body or duly authorized panel or committee; or<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo3">
not employed by the university who performs an institutional task, function, or service for which the university would otherwise use its own employees and who is under the direct control of the university with respect to the use and maintenance of education
records.<o:p></o:p></li></ol>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4">
A school official has a <i>legitimate educational interest </i>if the information requested is necessary for that official to fulfill their professional responsibility, such as to<o:p></o:p></li></ul>
<ol start="1" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo5">
perform appropriate tasks that are specified in their position description or in the performance of regularly assigned duties by their supervisor;<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo5">
fulfill the terms of a contractual agreement;<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo5">
perform a task related to a student’s education;<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo5">
perform a task related to the discipline of a student; or<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo5">
provide a service or benefit relating to the student or student’s family, such as health care, counseling, financial aid, job placement, or former student-related activities.<o:p></o:p></li></ol>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l6 level1 lfo6">
The university, in accordance with FERPA, also discloses education records without consent to officials of another school where the student seeks or intends to enroll or where the student is already enrolled if the disclosure is requested by the other school
and for purposes related to the student’s enrollment or transfer.<o:p></o:p></li></ul>
<ol start="4" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo7">
The right to file a complaint with the Department of Education concerning alleged failures by the university to comply with the requirements of FERPA.<o:p></o:p></li></ol>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>All the rights and protections given under FERPA belong to the student. However, information in student records may be provided to parents/legal guardians without the written
consent of the student if the eligible student is a financial dependent of his or her parents/legal guardians as defined under Section 152 of the Internal Revenue Code of 1986.<br>
<br>
For procedures on how to inspect and review or correct education records, please refer to <a href="https://inside.etamu.edu/admissions/registrar/ferpa/default.aspx">https://inside.etamu.edu/admissions/registrar/ferpa/default.aspx</a></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Registrar’s Office<br>
<a href="mailto:RegOfc@etamu.edu">RegOfc@etamu.edu</a> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><img border="0" width="250" height="34" style="width:2.6041in;height:.3541in" id="Picture_x0020_1" src="cid:image001.png@01DB47EF.2A2A4250"><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Mailing:P.O. Box 3011 | Commerce, TX 75429</span><span style="font-size:14.0pt;font-family:"Script MT Bold""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Shipping: 2600 South Neal Street | Commerce, TX 75428<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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