[Students] Revisions to System Policy 07.05, Nepotism And New System Regulation 07.05.01, Improper Consensual Relationships

[A&M-Commerce Students]

University Community,

Revisions to System Policy 07.05, Nepotism<https://urldefense.proofpoint.com/v2/url?u=http-3A__policies.tamus.edu_07-2D05.pdf&d=DwIFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=d7mEB2p2506frt6QpEuAWJ8K3NYabkARjALZdNKKn6A&m=TZNOo7nR-NeXQzVueNsUCZXJYdAcC7Y9LZXaXDUZVC4&s=Lkh0ghFlaQkXG7d_1qpTbA39aLXaj4AbTw5xbt5JmP0&e=>, (formerly 33.03) were approved by the Board of Regents at its April 19, 2018 meeting.  Below is a summary of the revisions.  New System Regulation 07.05.01, Improper Consensual Relationships<https://urldefense.proofpoint.com/v2/url?u=http-3A__policies.tamus.edu_07-2D05-2D01.pdf&d=DwIFAg&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=d7mEB2p2506frt6QpEuAWJ8K3NYabkARjALZdNKKn6A&m=TZNOo7nR-NeXQzVueNsUCZXJYdAcC7Y9LZXaXDUZVC4&s=t6hwqWpc7e9s3AtUtSiX7A-TOiqRXd53Tl3t-UCYuRU&e=>, was approved by the chancellor, effective April 25, 2018.

System Policy 07.05, Nepotism
*        The policy number is changed from 33.03 to 07.05 to reflect that this policy is an ethics policy applicable to system board members and employees, as opposed to an employment policy.  System policies in the 07 series are ethics policies, while policies in the 33 series relate to employment standards of conduct.

*        Section 1 addresses the statutory nepotism prohibition applicable to the employment of a board member's covered relatives.  The section's listing of relatives covered by the state nepotism statute is moved to an appendix.

*        Section 2 addresses the employment of an employee's covered relatives.

o   Section 2.1:  New text clarifies that employees are held to the same standard as board members in that employees shall not approve or confirm a covered relative's appointment, reappointment, employment, reemployment, change in status, compensation, or discipline, including dismissal.

o   Section 2.2:  New text clarifies that a member may employ an employee's covered relative or two covered relatives provided the member's CEO or designee authorizes the employment in writing, including a determination that the covered relatives' supervision complies with this policy.

o   Section 2.2.1 provides that covered relatives must be outside the reporting structure of the other relative or each relative must be supervised by an employee at an equivalent or higher, more senior level than either relative.  This equivalent or higher level supervisor can either be the covered relative's primary supervisor or the covered relative's primary supervisor can report to a secondary supervisor meeting this requirement for all matters concerning the covered relative's employment.  Examples of supervisory relationships compliant with the policy are found in the Appendix.

o   Section 2.2.2 states that the written authorization of a covered relative's employment and details of the covered relative's supervision must be maintained in both relatives' personnel files.

o   Section 2.4 clarifies that a member's employment of a covered relative of a CEO is not permitted unless authorized in writing by the chancellor.

*        Section 3: New text requires an employee to promptly report in writing to his or her supervisor any situation involving a covered relative or any other family member that could create the appearance of a conflict of interest for the employee in his/her official capacity.

*        Section 4:  New text provides that a system employee's consensual relationship with an individual who is not the employee's spouse is addressed by System Regulation 07.05.01, Improper Consensual Relationships, rather than this policy.

Please distribute this revised system policy and new system regulation among your staff as you deem appropriate.

If you have any questions, please contact the appropriate contact offices noted.  Thank you.


James Vanbebber, B.S. | Governance Associate
University Compliance Office
James.Vanbebber at tamuc.edu<mailto:James.Vanbebber at tamuc.edu>

Mail: P.O. Box 3011 | Commerce, TX 75429
Ship: 2600 South Neal Street | Commerce, TX 75428
Tel: 903.886.5996 | Fax: 903.886.5989  www.tamuc.edu<http://www.tamuc.edu/>

TEXAS A&M UNIVERSITY-COMMERCE

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