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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79">Good morning,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79">OGC has asked us to complete the following questionnaire:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79">We are trying to determine whether the SSC contracts are being interpreted consistently in some key areas across the System. Could you
please verify whether or not each of the following is true at your university:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#1F4E79"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79">If the cost of an activity within the scope of work exceeds the cost threshold (currently $5,400), SSC is responsible for the first $5,400 and the university
is responsible for the amount by which it exceeds $5,400. There is not some subset of services that are within the scope of work but for which the university is responsible for all costs (in addition to the base fee). “Within the scope of work” excludes special
projects and deferred maintenance.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#1F4E79"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79">SSC is responsible for the cost of supplies required to provide the services within the scope of work (subject to the $5,400 threshold).
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#1F4E79"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79">The cost of work within the scope of work is SSC’s responsibility (again, subject to the $5,400 threshold) regardless of whether the work is performed
by SSC employees or outside contractors. <o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#1F4E79"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79">The university has access to SSC’s electronic work order system<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#1F4E79"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79">New buildings are added to the scope of work and fee at the premises addition/deletion rates provided in the exhibit to the contract<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#1F4E79"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79">Buildings that are taken out of service (to be renovated, torn down, etc.) are removed from the scope of work at the premises addition/deletion rates
provided in the exhibit <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79">Please let me know if you have any questions or would like to discuss.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79">Let Warren know if you have any questions or concerns about the bulleted items.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79">Thanks!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">Dr. Brian A. McGinley, Jr.,
</span></b><b><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#1F497D">CAPM, CTCM, CTPM</span></b><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"> | Assistant Director</span></b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><br>
</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">Department of Procurement Services | Texas A&M University-Commerce<b><br>
</b></span><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue">brian.mcginley@tamuc.edu</span></u><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#17365D"><o:p> </o:p></span></b></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-add-space:auto">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">P.O. Box 3011 | Commerce, TX 75429-3011<br>
Tel. 903.886.5620 | Fax 903.886.5039 | <u><a href="http://www.tamuc.edu/"><span style="color:blue">www.tamuc.edu</span></a></u></span><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#1F497D"><br>
<br>
</span><b><span style="font-size:14.0pt;font-family:"Times New Roman",serif;color:#1F497D">T</span></b><b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#1F497D">EXAS</span></b><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D">
</span></b><b><span style="font-size:14.0pt;font-family:"Times New Roman",serif;color:#1F497D">A</span></b><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D">&</span></b><b><span style="font-size:14.0pt;font-family:"Times New Roman",serif;color:#1F497D">M</span></b><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D">
</span></b><b><span style="font-size:14.0pt;font-family:"Times New Roman",serif;color:#1F497D">U</span></b><b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#1F497D">NIVERSITY</span></b><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D">-</span></b><b><span style="font-size:14.0pt;font-family:"Times New Roman",serif;color:#1F497D">C</span></b><b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#1F497D">OMMERCE</span></b><b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#1F497D"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#1F497D">A Member of the Texas A&M University System</span></b><b><span style="font-size:9.0pt;font-family:"Times New Roman",serif;color:#17365D"><o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
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