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<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">FYI<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:13.5pt;color:#00386C">Lydia Dale<o:p></o:p></span></b></p>
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<p class="MsoNormal"><i><span style="font-size:12.0pt;color:#4F5352">Administrative Associate III</span></i><span style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:#4F5352"><a href="https://www.tamuc.edu/physics-and-astronomy/"><span style="color:#467886">Physics & Astronomy </span></a> | McFarland Science Building, 106<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:#4F5352;text-transform:uppercase">P: 903.886.5488</span><span style="font-size:12.0pt;color:#4F5352"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:12.0pt;color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:12.0pt;color:#4F5352">Mail:</span></i><span style="font-size:12.0pt;color:#4F5352"> P.O. Box 3011, Commerce, TX 75429</span><span style="font-size:13.5pt;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:12.0pt;color:#4F5352">Ship:</span></i><span style="font-size:12.0pt;color:#4F5352"> 2600 S Neal Street, Commerce, TX 75428</span><span style="font-size:13.5pt;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:9.0pt"><span style="font-size:9.0pt;color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:26.25pt"><span style="color:black"><a href="https://www.tamuc.edu/"><span style="font-size:13.5pt;color:blue;text-decoration:none"><img border="0" width="250" height="33" style="width:2.6041in;height:.3437in" id="Picture_x0020_3" src="cid:image002.gif@01DAC93B.125A6B60" alt="TAMUC logo"></span></a></span><span style="font-size:13.5pt;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif;mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Erin Thornton <Erin.Thornton@tamuc.edu> <br>
<b>Sent:</b> Friday, June 28, 2024 9:11 AM<br>
<br>
<b>Subject:</b> Grading is Open for Summer 1<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-family:"Calibri Light",sans-serif;color:red">**IMPORTANT information, about the
<i><u>grading due date</u>, <u>grade meanings</u>, <u>grading methods</u>, and </i>
</span></b><b><i><u><span style="font-family:"Calibri Light",sans-serif;color:#00B050">troubleshooting solutions</span></u></i></b><b><i><u><span style="font-family:"Calibri Light",sans-serif;color:red">,</span></u></i></b><b><span style="font-family:"Calibri Light",sans-serif;color:red">
is listed below.**<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;color:#44546A">Greetings!<o:p></o:p></span></p>
<p class="MsoNormal"><i><u><span style="font-family:"Calibri Light",sans-serif;color:black"><o:p><span style="text-decoration:none"> </span></o:p></span></u></i></p>
<p class="MsoNormal"><b><i><u><span style="font-family:"Calibri Light",sans-serif;color:black;background:lime;mso-highlight:lime">Administrative Associates</span></u></i></b><b><i><span style="font-family:"Calibri Light",sans-serif;color:black;background:lime;mso-highlight:lime">,
please forward this email to the faculty in your departments.</span></i></b><b><i><span style="font-family:"Calibri Light",sans-serif;color:black">
<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><i><span style="font-family:"Calibri Light",sans-serif;color:#1F4E79"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri Light",sans-serif;color:#ED7D31">This is a friendly reminder that Summer 1 2024 final grading worksheets are available and will be
<u>due July 8, 2024 , by 5 p.m. <o:p></o:p></u></span></b></p>
<p class="MsoNormal"><span style="color:#ED7D31">**IP grades may appear on your rosters. Please update IP grades to the students' earned letter grades.</span><span style="font-family:"Calibri Light",sans-serif;color:#ED7D31"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;color:#44546A">Any grades not submitted on time will require the submission of a
</span><a href="https://dms.tamuc.edu/Forms/GradeChangePetition"><i><span style="font-family:"Calibri Light",sans-serif">Petition for Grade Change form</span></i></a><span style="font-family:"Calibri Light",sans-serif;color:#44546A"> for each student, in order
to post the grades. Approval from Instructor, Department Head, and Dean are required.
<b>Class rosters (with final grades) that are attached to multiple <i>Petition for Grade Change forms</i> will NOT be accepted; a completed form is required for EACH STUDENT.</b>
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri Light",sans-serif;color:#1F497D">
<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><u><span style="font-family:"Calibri Light",sans-serif;color:#00B050">Instructions for entering final grades (two methods):<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-family:"Calibri Light",sans-serif;color:#00B050"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-family:"Calibri Light",sans-serif;color:#44546A;background:yellow;mso-highlight:yellow">**<u>Please provide the last date of attendance/participation for all students with the
grade of ‘F’. If the student has never attended/participated, please input zero (0) hours into the Hours Attended column and 6/3/2024 (1<sup>st</sup> class day (for 5 week classes)) as the last date of attendance.</u>
</span></b><b><i><u><span style="font-family:"Calibri Light",sans-serif;color:red;background:yellow;mso-highlight:yellow">Please NOTE: This date MUST fall within the scheduled start and end dates.
<o:p></o:p></span></u></i></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-family:"Calibri Light",sans-serif;color:#44546A">**
<i>If you are unable to submit this date, due to an error message, please submit all grades except the F grades. After you submit grades, send me the list of remaining students, who earned F grades, with their last date of attendance and your course CRN. I
will enter the F grades and dates manually.</i><o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-indent:.25in"><b><u><span style="font-family:"Calibri Light",sans-serif;color:red"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-family:"Calibri Light",sans-serif"><img border="0" width="691" height="262" style="width:7.1979in;height:2.7291in" id="Picture_x0020_1" src="cid:image001.jpg@01DAC93B.125A6B60"></span><span style="font-family:"Calibri Light",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-family:"Calibri Light",sans-serif;color:#44546A">If you are assigning Incomplete (X) grades:<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Wingdings;color:#44546A"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri Light",sans-serif;color:#44546A">The grade of “X” must be submitted into grading worksheets. The incomplete grade of “I” is for Thesis and Dissertation ONLY.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Wingdings;color:#44546A"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri Light",sans-serif;color:#44546A">You must also submit a
<i>Plan for Completion of X form</i> to your Department Head and Dean. This form is located in your Department.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-family:"Calibri Light",sans-serif;color:#44546A">If you are teaching Thesis and/or Dissertation courses:<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo2">
<![if !supportLists]><span style="font-family:Wingdings;color:#44546A"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri Light",sans-serif;color:#44546A">Doctoral students in 718 should be assigned a grade of ‘<b>I</b>’ or ‘<b>U</b>’. ‘<b>I</b>’ is for making progress in their dissertation during that term and
‘<b>U</b>’ is for unsatisfactory progress in their dissertation during that term.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo2">
<![if !supportLists]><span style="font-family:Wingdings;color:#44546A"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri Light",sans-serif;color:#44546A">Masters students in 518 should be assigned the grade of ‘<b>I</b>’.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri Light",sans-serif;color:#00B050"><o:p> </o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:#1F497D;mso-list:l8 level1 lfo3"><b><span style="font-family:"Calibri Light",sans-serif;color:#00B050">Traditional Method:</span></b><b><span style="font-family:"Calibri Light",sans-serif"><o:p></o:p></span></b></li></ol>
<ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="color:#44546A;margin-left:.5in;mso-list:l7 level1 lfo4">
<span style="font-family:"Calibri Light",sans-serif">Log into myLEO<o:p></o:p></span></li><li class="MsoNormal" style="color:#44546A;margin-left:.5in;mso-list:l7 level1 lfo4">
<span style="font-family:"Calibri Light",sans-serif">Select: Faculty Resources tab<o:p></o:p></span></li><li class="MsoNormal" style="color:#44546A;margin-left:.5in;mso-list:l7 level1 lfo4">
<span style="font-family:"Calibri Light",sans-serif">Select: Faculty Final Grades<o:p></o:p></span></li><li class="MsoNormal" style="color:#44546A;margin-left:.5in;mso-list:l7 level1 lfo4">
<span style="font-family:"Calibri Light",sans-serif">Select: Term<o:p></o:p></span></li><li class="MsoNormal" style="color:#44546A;margin-left:.5in;mso-list:l7 level1 lfo4">
<span style="font-family:"Calibri Light",sans-serif">Select: Course<o:p></o:p></span></li><li class="MsoNormal" style="color:#44546A;margin-left:.5in;mso-list:l7 level1 lfo4">
<span style="font-family:"Calibri Light",sans-serif">Select: Submit<o:p></o:p></span></li><li class="MsoNormal" style="color:#44546A;margin-left:.5in;mso-list:l7 level1 lfo4">
<span style="font-family:"Calibri Light",sans-serif">Input letter grade under “Grade”<o:p></o:p></span></li><li class="MsoNormal" style="color:#44546A;margin-left:.5in;mso-list:l7 level1 lfo4">
<span style="font-family:"Calibri Light",sans-serif">Select: Submit<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-family:"Calibri Light",sans-serif;color:#44546A"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="color:#00B050;margin-left:.25in;mso-list:l1 level1 lfo5">
<b><span style="font-family:"Calibri Light",sans-serif">New Method (for D2L Gradebook users):
<o:p></o:p></span></b></li></ol>
<ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="color:#1F497D;margin-left:.5in;mso-list:l0 level1 lfo6">
<span style="font-family:"Calibri Light",sans-serif;color:#44546A">Export final grades from your LMS gradebook directly into the Banner Student Information system. Please consult the instructions below:</span><span style="font-family:"Calibri Light",sans-serif"><o:p></o:p></span>
<ul type="square">
<li class="MsoNormal" style="color:#1F497D;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in;mso-list:l0 level2 lfo6">
<span style="color:windowtext"><a href="https://tamuc.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=54b665b4-cd5d-4ce0-8b24-af740131212c"><b><span style="font-family:"Calibri Light",sans-serif">Submission of Grades in D2L</span></b></a></span><b><span style="font-family:"Calibri Light",sans-serif"><o:p></o:p></span></b></li><li class="MsoNormal" style="color:#1F497D;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in;mso-list:l0 level2 lfo6">
<span style="color:windowtext"><a href="https://tamuc.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=239c741e-06ef-4edc-bc66-ad1300f8456e"><b><span style="font-family:"Calibri Light",sans-serif">D2L Export Grades Tips</span></b></a></span><b><span style="font-family:"Calibri Light",sans-serif"><o:p></o:p></span></b></li></ul>
</li><li class="MsoNormal" style="color:red;margin-left:.5in;mso-list:l0 level1 lfo6">
<span style="font-family:"Calibri Light",sans-serif">Please note that “F” grades <b>
<u>require</u></b> listing a last date of participation/attendance on the grades export screen.<o:p></o:p></span></li><li class="MsoNormal" style="color:red;margin-left:.5in;mso-list:l0 level1 lfo6">
<b><u><span style="font-family:"Calibri Light",sans-serif">Always</span></u></b><span style="font-family:"Calibri Light",sans-serif"> verify the grades have transferred by checking worksheet in Banner.<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;margin-left:.5in;mso-list:l0 level1 lfo6">
<span style="font-family:"Calibri Light",sans-serif;color:#44546A">If you should have any questions or concerns regarding the new method of grading, please contact
</span><span style="color:windowtext"><a href="mailto:Online@tamuc.edu"><span style="font-family:"Calibri Light",sans-serif">Online@tamuc.edu</span></a></span><span style="font-family:"Calibri Light",sans-serif">
</span><span style="font-family:"Calibri Light",sans-serif;color:#44546A">for assistance.</span><span style="font-family:"Calibri Light",sans-serif"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-family:"Calibri Light",sans-serif;color:#00B050">Troubleshooting:<o:p></o:p></span></u></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:#44546A;mso-list:l5 level1 lfo7"><span style="font-family:"Calibri Light",sans-serif">‘Last date of attendance’ dates
<u>MUST</u> fall within the semester dates. Final grades <u>WILL NOT</u> submit successfully if the last date of attendance proceeds or extends the scheduled semester dates.<o:p></o:p></span></li><li class="MsoNormal" style="color:#44546A;mso-list:l5 level1 lfo7"><span style="font-family:"Calibri Light",sans-serif">The date format is sensitive when entering the last date of attendance. Dates should be entered as: ‘<b>MM/DD/YYYY</b>’.<o:p></o:p></span>
<ol style="margin-top:0in" start="0" type="1">
<li class="MsoNormal" style="color:#44546A;mso-list:l5 level2 lfo7"><span style="font-family:"Calibri Light",sans-serif">Error message will read
</span><b><span style="font-family:"Calibri Light",sans-serif;color:red">‘You entered the date in an invalid format.’
</span></b><span style="font-family:"Calibri Light",sans-serif">if entered incorrectly.<o:p></o:p></span></li></ol>
</li><li class="MsoNormal" style="color:#44546A;mso-list:l5 level1 lfo7"><span style="font-family:"Calibri Light",sans-serif">If you receive a
</span><span style="font-family:"Calibri Light",sans-serif;color:red">‘Session Timeout’
</span><span style="font-family:"Calibri Light",sans-serif">or</span><span style="font-family:"Calibri Light",sans-serif;color:#1F4E79">
</span><b><span style="font-family:"Calibri Light",sans-serif;color:red">com.ellucian.sso.exception.ApplicationException: UDC Id not available</span></b><span style="font-family:"Calibri Light",sans-serif"> error message:<o:p></o:p></span></li></ol>
<ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="color:#1F497D;margin-left:.5in;mso-list:l6 level1 lfo8">
<span style="font-family:"Calibri Light",sans-serif;color:#44546A">You will need to clear the cache and cookies for your web browser. The link below has the instructions on how to clear the cache and cookies of the most common web browsers used. Please note
that if the browser allows for time range selection, All Time needs to be selected.<br>
<b>How to Clear Cache and Cookies</b>-</span><span style="font-family:"Calibri Light",sans-serif;color:#1F4E79">
</span><span style="color:windowtext"><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.pcmag.com_how-2Dto_how-2Dto-2Dclear-2Dyour-2Dcache-2Don-2Dany-2Dbrowser&d=DwMGaQ&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=qzKFyTV1AdXXMNEkBP9FqTKMsohjqY7bxw3kaRet8rY&m=1oMTL9AMMSHA4V8Qaw7r2ChYt2jF9BC0xJbcAUYC7Jk&s=30k6FHU5G6_XUy455aoNG_cyjRc8may9vI9xbmXyVjQ&e="><span style="font-family:"Calibri Light",sans-serif">https://www.pcmag.com/how-to/how-to-cl...</span></a></span><span style="font-family:"Calibri Light",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#44546A;margin-left:.5in;mso-list:l6 level1 lfo8">
<span style="font-family:"Calibri Light",sans-serif">If you continue to have trouble with these messages, please contact the IT office at 903-468-6000 for assistance.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;color:#44546A"><br>
<b>Please note, the prompt submission of grades is imperative for staff to complete their end of term processes.
<o:p></o:p></b></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;color:#44546A">There are several processes affected by final grades for each semester. Some of these are:
<o:p></o:p></span></p>
<ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="color:#44546A;mso-list:l4 level1 lfo9"><span style="font-family:"Calibri Light",sans-serif">Financial aid eligibility determination<o:p></o:p></span></li><li class="MsoNormal" style="color:#44546A;mso-list:l4 level1 lfo9"><span style="font-family:"Calibri Light",sans-serif">Graduation check out<o:p></o:p></span></li><li class="MsoNormal" style="color:#44546A;mso-list:l4 level1 lfo9"><span style="font-family:"Calibri Light",sans-serif">Academic action assessments<o:p></o:p></span></li><li class="MsoNormal" style="color:#44546A;mso-list:l4 level1 lfo9"><span style="font-family:"Calibri Light",sans-serif">Student registration in future terms<o:p></o:p></span></li><li class="MsoNormal" style="color:#44546A;mso-list:l4 level1 lfo9"><span style="font-family:"Calibri Light",sans-serif">Final transcript calculations for our students<o:p></o:p></span></li><li class="MsoNormal" style="color:#44546A;mso-list:l4 level1 lfo9"><span style="font-family:"Calibri Light",sans-serif">Academic appeals for future semesters<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;color:#44546A">None of these can be done without all grades for individual students.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;color:#44546A">Also, when completing the grading process, please be aware of FERPA regulations and guidelines, which can be found at the following address:
</span><span style="font-family:"Calibri Light",sans-serif;color:#1F4E79"> </span><a href="http://www.tamuc.edu/admissions/registrar/documents/Ferpafacultystaff.pdf"><span style="font-family:"Calibri Light",sans-serif">http://www.tamuc.edu/admissions/registrar/documents/Ferpafacultystaff.pdf</span></a><span style="font-family:"Calibri Light",sans-serif;color:#1F497D"> </span><span style="font-family:"Calibri Light",sans-serif;color:#44546A">Grading
information is considered non-directory and cannot be shared openly amongst a class or department. We appreciate your attention in this matter.
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<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;color:#44546A">If you have any additional questions, please feel free to contact me for assistance.
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<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;color:#44546A">Thank you,
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<p class="MsoNormal"><b><span style="font-size:13.5pt;color:#00386C">Erin Thornton<o:p></o:p></span></b></p>
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<p class="MsoNormal"><i><span style="font-size:12.0pt;color:#4F5352">Enrollment Services Coordinator</span></i><span style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:#4F5352;text-transform:uppercase">P: 903.468.3036</span><span style="font-size:12.0pt;color:#4F5352"><o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:12.0pt;color:#4F5352">Mail:</span></i><span style="font-size:12.0pt;color:#4F5352"> P.O. Box 3011, Commerce, TX 75429</span><span style="font-size:13.5pt;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:26.25pt"><span style="color:black"><a href="https://www.tamuc.edu/"><span style="font-size:13.5pt;color:blue;text-decoration:none"><img border="0" width="250" height="33" style="width:2.6041in;height:.3437in" id="Picture_x0020_4" src="cid:image002.gif@01DAC93B.125A6B60" alt="TAMUC logo"></span></a></span><span style="font-size:13.5pt;color:black"><o:p></o:p></span></p>
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