[phas-dept] Deadlines and Updates from OTDS

Sun Oct 1 11:45:16 CDT 2017

Morgan,

That information is very good. Please keep it in your records. The PRL/RMP styles are very different from other styles adopted in other societies such as ACS. 

Physics students are recommended to follow the styles developed by our physics community if they want to follow an academic career.

Carlos

-----Original Message-----
From: Morgan Saxon
Date: Thursday, September 14, 2017 at 10:40 AM
To: Carlos Bertulani
Subject: RE: Deadlines and Updates from OTDS

>Dr. Bertulani,
>
>I checked the organization's website and it states that authors should use the "PRL/PR Style and Notation Guide or RMP's Style Guide" for research. The website provides links to the guides so students can access them electronically, but I will talk to Dr. Schroeder to see if we can also print and bind copies of each to add to the collection. The links are provided below if you would like your students to use them.
>
>PRL/PL Style Guide: https://urldefense.proofpoint.com/v2/url?u=https-3A__d22izw7byeupn1.cloudfront.net_files_styleguide-2Dpr.pdf&d=DwIGaQ&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=hjwEO_XYlnwAQWUGeaCrW47w4mK-Al28-BKyRvaivBs&m=624Qgkm2fF_QD4m3YpRyxv6jcTmBOyLFtzoTM_gnkQ4&s=X0WD10MbFTzgGK5NdYFrASmAt9Qbk0VwBS6Er0IQc6Q&e= 
>RMP Style Guide: https://urldefense.proofpoint.com/v2/url?u=https-3A__d22izw7byeupn1.cloudfront.net_files_rmpguide.pdf&d=DwIGaQ&c=oqyuZuih6ykib6aKiBq22_bich4AVfYGoLertJN0bEc&r=hjwEO_XYlnwAQWUGeaCrW47w4mK-Al28-BKyRvaivBs&m=624Qgkm2fF_QD4m3YpRyxv6jcTmBOyLFtzoTM_gnkQ4&s=52s27JQx41pEhWI-_0S1QqLKheg8cac2VNedRYg5qw0&e=  
>
>We also have a copy of the AIP style guide if you would like that added to the collection as well.
>
>Please let me know if you have any questions or if I can assist you further.
>
>Sincerely,
>
>Morgan Saxon | Thesis & Dissertation Specialist
>Office of Thesis & Dissertation Services, Graduate School, BA 250C
>Morgan.Saxon at tamuc.edu
>P O Box 3011 | Commerce, TX  75429-3011
>Tel. 903-886-5968| Fax 903-886-5129 | www.tamuc.edu 
>Texas A&M University-Commerce
>
>
>-----Original Message-----
>From: Carlos Bertulani 
>Sent: Thursday, September 14, 2017 10:33 AM
>To: Morgan Saxon
>Subject: Re: Deadlines and Updates from OTDS
>
>Morgan,
>
>Does the APS (American Physics Society) has a manual to add to your collections?
>
>Carlos Bertulani
>http://faculty.tamuc.edu/cbertulani/
>
>
>
>
>
>
>
>
>
>-----Original Message-----
>From: Morgan Saxon
>Date: Thursday, September 14, 2017 at 10:30 AM
>To: Carlos Bertulani
>Subject: Deadlines and Updates from OTDS
>
>>Graduate Faculty,
>>Here are some updates from OTDS:
>>·        
>>Dr. Jennifer L. Schroeder is supervising OTDS at this time. If you have 
>>any questions or concerns regarding a student or OTDS process,  please feel free to contact either myself or Dr. Schroeder.
>>·        
>>OTDS recently purchased copies of the APA style manual (6th edition), 
>>the MLA style manual (8th edition), and  the ACS style manual (3rd 
>>edition) and added them to the reserve collection at the library. Any student completing a thesis or dissertation is welcome to go to the library and use the manuals to assist with their writing. If your students use a  manual that is not currently on reserve but you think they would benefit from having it available, please let us know and we will be happy to add it to the collection.
>>
>>·        
>>OTDS hired a consultant to review and suggest changes for our website. 
>>We are trying to make our website better organized and user-friendly,  so if during this semester you have difficulty locating information or if one of the links on the site is broken, please let us know and we will be happy to provide you with whatever you need.
>>
>>·        
>>Our goal for this semester is to be as helpful as possible. We are 
>>working on different resources and projects to achieve that goal,  but if you have any ideas or concerns that you would like to address, please feel free to contact myself of Dr. Schroeder and we will see what solutions we can offer.
>>
>>Included in this email are the OTDS submission deadlines for Fall 2017 
>>and Spring 2018. All students currently enrolled in 518 and 718 have received  this information as well. If you have any students who you know are not currently registered in 518 or 718 this semester, but could still benefit from this information, please forward this along to them:
>>Deadlines for 518 Students
>>FALL DEADLINES:
>>October 20 at 5:00pm: Last date to
>>notify OTDS of thesis final defense for Fall graduation October 27 at 
>>5:00pm: Last date for
>>final defense of thesis for Fall graduation              
>>November 3 at 5:00pm: Last date to
>>submit final thesis to OTDS for Fall graduation November 24 at 5:00pm: 
>>Last date to submit thesis proposals to OTDS for Fall approval 
>>(required for those graduating in Spring 2018)
>> 
>>SPRING DEADLINES:
>>March 16 at 5:00pm: Last date to
>>notify OTDS of thesis final defense for Spring graduation March 23 at 
>>5:00pm: Last date for
>>final defense of thesis for Spring graduation              
>>April 6 at 5:00pm: Last date to
>>submit final thesis to OTDS for Spring graduation April 27 at 5:00pm: 
>>Last date to submit thesis proposals to OTDS for Spring approval 
>>(required for those graduating in Summer 2018
>> 
>>The following are approximate turn-around times after the proposal or 
>>thesis has been submitted to the Office of Thesis & Dissertation Services. Papers are reviewed  in the order received.
>> 
>>Early in semester - 15 working days
>>
>>Week before Deadline Day - 20 working days
>>
>>After Deadline Day - 15 working days
>>Please keep in mind that OTDS is
>>not an editing service; papers that have numerous issues related to 
>>language, clarity of expression, conformity to style (APA, MLA, ACS, etc.), formatting, and so on require more time and resources to complete the review process, thus prolonging  the turnaround time for all students. Please make sure that such issues are addressed prior to submitting to OTDS.
>>
>> 
>>Deadlines for 718 Students
>> 
>>FALL DEADLINES:
>>Final Dissertations:
>>1.    
>>Schedule final defense 
>><http://www.tamuc.edu/academics/graduateSchool/documents/finaldissertat>>iondefensesscheduleform.pdf>  with your advisor and committee. Once the 
>>form is fully signed, submit to Vicky.Turner at tamuc.edu in the Graduate 
>>School by September 20th
>>2.    
>>Your final defense can be no later than October 27th to be eligible for 
>>Fall 2017 graduation.
>>3.    
>>Submit your final dissertation to OTDS by November 3rd for Fall 2017 
>>graduation.
>>Proposals:
>>1.    
>>Schedule proposal defense 
>><http://www.tamuc.edu/academics/graduateSchool/documents/Dissertationpr>>oposalscheduleform.pdf>  with your advisor and committee. Once the form 
>>is fully signed, submit to Vicky.Turner at tamuc.edu in the Graduate 
>>School by the 20th of the month prior to your scheduled proposal date. 
>>Include a copy of your dissertation proposal with your schedule form (OTDS will not review the proposal at this time; the proposal will be used to select a Graduate Representative  to attend your proposal defense).
>>2.    
>>Submit proposalto OTDS by November 24th for Fall 2017 proposal approval. 
>> 
>>SPRING DEADLINES:
>>Final Dissertations:
>>1.    
>>Schedule final defense 
>><http://www.tamuc.edu/academics/graduateSchool/documents/finaldissertat>>iondefensesscheduleform.pdf>  with your advisor and committee. Once the 
>>form is fully signed, submit to Vicky.Turner at tamuc.edu in the Graduate 
>>School by February 20th
>>2.    
>>Your final defense can be no later than March 23rd to be eligible for 
>>Spring 2018 graduation.
>>3.    
>>Submit your final dissertation to OTDS by April 6th for Spring 2018 
>>graduation.
>>Proposals:
>>1.    
>>Schedule proposal defense 
>><http://www.tamuc.edu/academics/graduateSchool/documents/Dissertationpr>>oposalscheduleform.pdf>  with your advisor and committee. Once the form 
>>is fully signed, submit to Vicky.Turner at tamuc.edu in the Graduate 
>>School by the 20th of the month prior to your scheduled proposal date. 
>>Include a copy of your dissertation proposal with your schedule form (OTDS will not review the proposal at this time; the proposal will be used to select a Graduate Representative  to attend your proposal defense).
>>2.    
>>Submit proposalto OTDS by April 27th for Spring 2018 proposal approval. 
>> 
>>The following are approximate turn-around times after the proposal or 
>>dissertation has been submitted to the Office of Thesis & Dissertation Services. Papers are  reviewed in the order received.
>> 
>>Early in semester - 15 working days
>>
>>Week before Deadline Day - 20 working days
>>
>>After Deadline Day - 15 working days
>>Please keep in mind that OTDS is
>>not an editing service; papers that have numerous issues related to 
>>language, clarity of expression, conformity to style (APA, MLA, ACS, etc.), formatting, and so on require more time and resources to complete the review process, thus prolonging  the turnaround time for all students. Please make sure that such issues are addressed prior to submitting to OTDS.
>>
>> 
>>DISSERTATION CHAIRS:
>> 
>>Please remember that Spring 2017 saw a change in the role of the 
>>Graduate Representative; Grad Reps now attend the proposal defense, not the final defense. Several faculty members worked with OTDS to develop rubrics that the Grad Reps will use to evaluate the students’ proposals. Below is the process currently in use:
>>·        
>>When students submit their Schedule Forms to Vicky Turner to schedule 
>>their dissertation proposal defense, they will attach a copy of their 
>>proposal  (OTDS will not review this proposal; the document will be used only to 1. assign a Grad Rep who is knowledgeable in the proposed methods and 2. provide a copy of the proposal to the Grad Rep so he or she will have plenty of time to read the proposal and make  suggestions).
>>·        
>>Prior to the proposal defense, the Grad Rep will read the student’s 
>>proposal and fill out the appropriate rubric (appropriateness is based on the methods  of the proposed study) to provide the student with detailed feedback. The rubrics are available for student and advisor use on the OTDS website (http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/graduate%20rep%20rubrics.aspx).
>>
>>·        
>>If the rubric indicates the student has areas that need improvement, 
>>OTDS will forward the rubric to the dissertation chair so that the chair and the  student can make necessary revisions prior to submitting to OTDS.
>> 
>>Thank you for all you do and please feel free to contact myself or Dr. Schroeder with any questions you may have.
>> 
>>Sincerely,
>>Morgan Saxon | Thesis & Dissertation Specialist Office of Thesis & 
>>Dissertation Services, Graduate School, BA 250C Morgan.Saxon at tamuc.edu 
>>P O Box 3011 | Commerce, TX  75429-3011 Tel. 903-886-5968| Fax 
>>903-886-5129 | www.tamuc.edu <http://www.tamuc.edu/> Texas A&M 
>>University-Commerce
>> 
>>