[GradFacultyStaff] Dissertation and Thesis Information

Karin Thomas Karin.Thomas at tamuc.edu
Mon Feb 6 09:48:26 CST 2023 

Dear Graduate Faculty,

The Graduate School/TDS recently sent the following information to students enrolled in a 518 or 718 course.  Please share this email with students who may not be enrolled in a 518 or 718 course, but would benefit from this information.

The Graduate School/TDS has implemented a digital forms process to replace all paper forms. Please keep in mind when submitting digital forms that the forms will take a few days to route through the approval process.  We recommend you submit any forms at least 5 days before the deadline so the form is more likely to reach the Graduate School/TDS by the given deadline.

For information about the dissertation or thesis process, both proposal and final, and for related forms and resources, please visit the TDS/Dissertation web page (www.tamuc.edu/dissertation<http://www.tamuc.edu/dissertation>) or the TDS Thesis web page (www.tamuc.edu/thesis<http://www.tamuc.edu/thesis>). Please make note of the summary of important deadlines below.

Final Dissertation

*         You must have proposal approval a minimum of 1 semester prior to defending and submitting your final dissertation.

*         Review items 4-6 on the TDS/Dissertation<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/dissertations.aspx> web page (www.tamuc.edu/dissertation<http://www.tamuc.edu/dissertation>) for important information about the final dissertation process and for links to related forms.

*         If you intend to graduate Spring 2023, the deadline to defend your final dissertation is Friday, March 24, 2023. The deadline to submit the Final Defense Schedule Form (https://bit.ly/3Yuk7rB) for a March defense is February 20, 2023. If you miss this deadline, you will have to wait for the summer or fall semester to graduate.

*         Complete final dissertation submissions must be received by TDS no later than the end of the day, Friday, April 7, 2023. Please use the link to the digital form, Final Dissertation Submission Form (https://bit.ly/40uE97f), on the TDS/Dissertation web page for submissions.

*         Documents required to be included with the submission form are as follows:

o   Final dissertation document (in Word format)

o   iThenticate report (note that the cumulative percentage of similarity cannot be more than 12%). See the TDS web page iThenticate<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/avoiding-plagiarism.aspx> for more information.

o   Dissertation Information Sheet (sent to you in an informational email from Vicky Turner, Doctoral Coordinator)

o   Survey of Earned Doctorates Certificate (for PhD students only; sent to you in an informational email from Vicky Turner, Doctoral Coordinator)

Dissertation Proposal

*         Review items 1-3 on the TDS/Dissertation<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/dissertations.aspx> web page (www.tamuc.edu/dissertation<http://www.tamuc.edu/dissertation>) for important information related to the dissertation proposal process and for links to related forms.

*         The Schedule Form for Proposal Defense is due the 20th of the month prior to the proposal defense date. Please use the link to the digital form, Schedule Form for Proposal Defense (https://bit.ly/3X2pu0l), and upload a current copy of your proposal document when you submit the completed form.

*         To receive Spring 2023 approval of your proposal document, complete proposal submission packets must be received by TDS no later than the end of the day, Friday April 28, 2023. Please use the link to the digital form, Dissertation Proposal Submission Form (https://bit.ly/3JP1xqp), on the TDS/Dissertation web page for submissions.

*         Documents required to be included with the proposal submission form are as follows:

o   Dissertation proposal document (in Word format)

o   IRB/IBC/IACUC approval letter, as applicable (your advisor will provide you a copy if needed)

o   iThenticate report (note that the cumulative percentage of similarity cannot be more than 12%). See the TDS web page iThenticate<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/avoiding-plagiarism.aspx> for more information.

o   CITI training reports (RCR, plus additional as required by the Office of Sponsored Programs)


Please continue to be aware that, for doctoral students, grades of U now impact academic standing, including U's earned in 718.


Final Thesis

*         You must have proposal approval a minimum of 1 semester prior to defending and submitting your final thesis.

*         Review items 4-6 on the TDS/Thesis<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/theses.aspx> web page (www.tamuc.edu/thesis<http://www.tamuc.edu/thesis>) for important information about the final thesis process and for links to related forms.

*         If you intend to graduate Spring 2023, you must submit the digital form to TDS the Notification Form for the Final Thesis Defense (https://bit.ly/3X6xr4n) no less than 7 days prior to the date of the final thesis defense.

*         Complete final thesis submissions must be received by TDS no later than the end of the day, Friday, April 7, 2023. Please use the link to the digital form, Final Thesis Submission Form (https://bit.ly/3HC2fEC), on the TDS/Thesis web page for submissions.

*         Documents required to be included with the submission form are as follows:

o   Final thesis document (in Word format or PDF if using LaTex)

o   iThenticate report (note that the cumulative percentage of similarity cannot be more than 12%). See the TDS web page iThenticate<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/avoiding-plagiarism.aspx> for more information.

Keep in mind that you must complete at least 6 hours of 518 to fulfill the thesis requirements of your degree.  You also must be enrolled in a 518 course in the semester you submit your final thesis.

Thesis Proposal

*         Review items 1-3 on the TDS/Thesis<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/theses.aspx> web page (www.tamuc.edu/thesis<http://www.tamuc.edu/thesis>) for important information related to the thesis proposal process and for links to related forms.

*         To receive Spring 2023 approval of your proposal document, complete proposal submission packets must be received by TDS no later than the end of the day, Friday, April 28, 2023. Please use the link to the digital form, Thesis Proposal Submission Form (https://bit.ly/3jAnTkE), on the TDS/Thesis web page for submissions.

*         Documents required to be included with the proposal submission form are as follows:

o   Thesis proposal document (in Word format or PDF if using LaTex)

o   IRB/IBC/IACUC approval letter, as applicable (your advisor will provide you a copy if needed)

o   iThenticate report (note that the cumulative percentage of similarity cannot be more than 12%). See the TDS web page iThenticate<https://inside.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/avoiding-plagiarism.aspx> for more information.

o   CITI training reports (RCR, plus additional as required by the Office of Sponsored Programs)


Please note your research committee approval letter (e.g., IRB approval letter) is not the same as Graduate School approval.  Graduate School/TDS approval of your proposal document is not required to begin data collection, only completion of required research compliance training and, as applicable, receipt of research committee approval of your study.

TDS Resources: Below are links to the resources and important information you will need during the dissertation or thesis process:

*         Dissertation process short link:  www.tamuc.edu/dissertation<http://www.tamuc.edu/dissertation>

*         Thesis Process short link:  www.tamuc.edu/thesis<http://www.tamuc.edu/thesis>

*         Graduate School Templates and Guide - found at TDS/Resources for Writing<http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/ResourcesforWriting.aspx>.  Here you will find,

o   the thesis/dissertation template, and

o   the Thesis and Dissertation Formatting Guide<https://inside.tamuc.edu/academics/graduateSchool/documents/thesis--dissertation-services/Graduate%20School%20Thesis%20and%20Dissertation.pdf>

o   the Thesis and Dissertation Submission Guide<https://inside.tamuc.edu/academics/graduateSchool/documents/thesis--dissertation-services/Thesis%20and%20Dissertation%20Submission%20Guide.pdf>

*         Commonly Used Style Guides - found at TDS/Resources for Writing<http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/ResourcesforWriting.aspx>

*         TDS Submission deadlines<http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/deadlines-for-submission.aspx>

*         Graduate Forms and Guidelines page<http://www.tamuc.edu/academics/graduateSchool/graduateForms.aspx>

*         Research Tools<http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/research-tools.aspx>

*         Research Compliance<http://www.tamuc.edu/research/compliance/default.aspx>

*         iThenticate<http://www.tamuc.edu/academics/graduateSchool/Thesis%20and%20Dissertation%20Services/avoiding-plagiarism.aspx>

*         Zoom Etiquette<https://blog.zoom.us/video-meeting-etiquette-tips/>
If you have any questions or concerns, or if you encounter issues at any point during the dissertation or thesis process, please feel free to contact TDS, Karin Thomas, at TDS at tamuc.edu<mailto:TDS at tamuc.edu>.

Best,

Karin Thomas, BA

Thesis and Dissertation Specialist

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TDS Deadlines for Spring 2023:
Last day to defend final dissertation* **:  Friday, March 24th
Last day to submit final thesis or dissertation to the Graduate School/TDS: Friday, April 7th
Last day to submit thesis/dissertation proposals to the Graduate School/TDS for Spring 2023 approval: Friday, April 28th

TDS Deadlines for Summer 2023:
Last day to defend final dissertation* **:  Friday, June 16th
Last day to submit final thesis or dissertation to the Graduate School/TDS: Friday, June 23rd
Last day to submit thesis/dissertation proposals to the Graduate School/TDS for Summer 2023 approval: Friday, July 28th

* Schedule Forms<http://www.tamuc.edu/academics/graduateSchool/graduateForms.aspx> for dissertation defenses (proposal and final) are due the 20th of the month prior to the defense date (if the 20th of the month falls on a weekend or university holiday, the deadline is the working day prior to the 20th).



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